Assistant Borough Manager

Assistant Borough Manager

Borough of Emmaus

The Borough of Emmaus, Lehigh County, Pennsylvania (population 11,672) is currently seeking qualified candidates for the position of Assistant Borough Manager. This position supports municipal operations by assisting the Borough Manager in carrying out administrative and management duties. The individual is responsible for assisting with human resources duties, support of administrative staff, grant writing, project management, and operation of the general accounting and clerical functions. Bachelor’s Degree in business management, public administration, human resources, or a related field and at least two (2) years’ experience, or a combination of an Associates Degree plus five (5) years of experience working in a professional business setting, preferably management, required. This position will have a great deal of focus on human resource management operations, as well as budget preparation and management. Interested candidates must submit cover letter and resume to Borough of Emmaus, Attention: Borough Manager, 28 S. 4th Street, Emmaus, PA 18049 or via email. Submissions are due April 15, 2024. Salary $85,000 - $95,000 DOQ. Full job description and recruitment brochure, as well as requirements available at https://www.emmauspa.gov/Jobs.aspx. EOE

BOROUGH OF EMMAUS, PENNSYLVANIA

1-18-21 Job Description: Assistant Borough Manager

Position: Assistant Borough Manager

Classification: Exempt

Reports to:Borough Manager

Last Updated: January 18, 2021

The Assistant Borough Manager position is a professional position of a confidential nature. The Assistant Manager shall be the principal assistant, aide and deputy of the

Borough Manager and shall assist the Borough Manager in any and all aspects of the position. The Assistant Manager shall assume all duties of the Borough Manager in his / her absence. The Assistant Manager assists in planning, directing, and managing the activities of the Borough. The Assistant Manager shall have the authority and responsibility as delegated by the Borough Manager. These duties and responsibilities are carried out under the governance of Emmaus Borough Council and Mayor.

The Assistant Borough Manager at all times acts in a manner consistent with, and aimed at furthering, the vision, mission, goals, and operating principles of the Borough of

Emmaus, and possesses the ability to work well with others without regard to their race, religion, color, sex, sexual orientation or preference, gender identity, ancestry, age, national origin, disability, marital or veteran status, economic, and educational backgrounds. The Assistant Borough Manager’s work is performed in a competent, timely, collaborative, and professional manner, and in strict accordance with applicable laws, reflecting the Borough’s high standard of ethical behavior and commitment of service to its citizens. This includes maintaining confidentiality as appropriate and recognizing that all work produced is the property of the Borough of Emmaus.

The Assistant Borough Manager displays the following leadership qualities:

• An enthusiastic dedication to innovative public service and to customer-driven service and personal growth.
• A clear grasp of essential performance behaviors and operational goals and an active, day-to-day desire and effort to learn more.
• The skills to coach and guide those under supervision to fully engage their talents in service to the mission and goals of the Borough organization.
• The skills to be coached and guided to further develop and improve skillsets and professional development.
• The capability of assisting in creating a vision and for developing a mental image of the ideal organization and future of the community.
• The capacity to create a sense of purpose, even in stressful times, and to generate and maintain a high level of morale.
• The ability and willingness to assist others in reaching their potential.

The individual in this position must be able to perform satisfactorily each of the essential duties described below, must consistently demonstrate the ability to handle numerous tasks and responsibilities and the ability to anticipate and meet deadlines, and must have outstanding organizational skills and pay meticulous attention to detail. The individual must anticipate and respond promptly, in a professional manner, to internal and external customer requests. A professional demeanor and appearance are necessary. The ability to maintain confidentiality of information is required.

Essential functions and responsibilities of this position include, but are not limited to, the following:

Major Job Responsibilities:

• Provides direct and indirect supervision to various departments as required; providing overall direction through meeting with department heads and by serving as a liaison between departments and Council committee members.
• Provides support to the Borough Manager by performing a variety of administrative and public relations tasks.
• Assists in preparation of annual budget and in monitoring expenditures under current budget.
• Serves as a liaison between the Borough Manager and the community by assisting with community projects, presenting and attending programs at schools, civic organizations and others, and by responding to inquiries or complaints from members of the public. Reviews mail and answers telephones.
• Serves on committees and task forces created to address specific issues.
• Assists Borough Manager in employee hiring, evaluations, employee training and development, compensation, and other human resources matters.
• Assists in the planning of short and long-range community revitalization efforts including grant research, grant writing/funding and the investigation of infrastructure and development projects in the Borough.
• Serve as a liaison for projects such as the Main Street Program, Commissions, and other non-profit community organizations.
• Conducts research and prepares special reports on policy matters of interest to the

Council and Borough Manager.

• Assists in writing resolutions and ordinances related to policy matters under consideration by the Borough Council.
• Researches, prepares, submits and manages grants as a matter of interest to the

Borough Manager and Council.

• Recommends, reviews and or conducts research and report preparation for members of the Council.
• Serves as project manager for different projects, grants, functions, and events as assigned by the Borough Manager.
• Is responsible for management of Borough website, social media pages, and newsletter.
• Assists with community and economic development efforts, including efforts to assist, recruit, and maintain business, properties, and community relations within the Borough.
• Attends staff, committee, commission and Council meetings and conferences to provide assistance and make recommendations to the Borough Manager on various matters concerning the Borough.
• Keeps abreast of the general affairs of the government in order to remain sufficiently informed in the event he or she is required to substitute for his or her supervisor.
• Coordinates personal and professional schedules with the Borough Manager to minimize occasions that both may be out of the community simultaneously, with the exception of training and conferences.
• Serves as Borough Manager during temporary absence due to disability, annual vacation leave, travel, and short-term vacancy.
• Assists in preparing minutes of Council meetings.
• Issues purchase orders and sign checks in absence of Treasurer, Borough

Manager, or Council President.

• Oversees the receipt of daily revenues and ensure proper recording of the same through communicating regularly with Borough Treasurer. Assists in oversight of

Borough Treasurer as well as accounting and payroll functions.

• Plans and organizes or assists in planning and organizing Borough functions, including but not limited to Summer Concerts, parades, celebrations, and other traditional and nontraditional events.
• Assists in maintaining up-to-date accurate fiscal records through manual controls and computerized accounting system.
• Maintains personnel files.
• Prepares and file Federal and State reports as directed by the Borough Manager.
• Assists with hiring and oversees all Borough interns.
• Provides administrative assistance to the Borough Manager.
• Performs payroll duties in absence of Treasurer.
• When acting on behalf of the Borough Manager: o Fulfills all duties and responsibilities as assigned by the Code of the

Borough of Emmaus and Borough Manager’s Ordinance. o Assures the professional, effective, and efficient operation of borough services and assures that the Council members remain properly informed about the affairs of the government; developing agendas and conducting meetings as necessary.

• Performs all other duties as assigned by the Borough Manager and Borough

Council.

Skills, Knowledge, Abilities:

• Knowledge, experience or training in personnel administration, financial administration and public / employee policy making.
• Knowledge of the techniques of community, commercial, and industrial development.
• Knowledge of the procedures of the Borough Council.
• Excellent communication skills, both verbal and nonverbal.
• Knowledge of local government structure and operating procedures including but not limited to budgeting, finance, growth management, public safety, public works, police, fire, ambulance, recreation, etc. Knowledge of the functions and operations of all Borough departments.
• Knowledge of United States and Pennsylvania law relative to the administration of municipal governments, financial reporting requirements, insurance coverage, personnel, and zoning/code enforcement.
• Skill in organizing and presenting, in written and oral forms, statistical, financial, and factual information.
• Skill in organizing and supervising the work of others.
• Skill in analyzing and solving problems.
• Ability to establish priorities and organize work.
• Ability to operate a personal computer and calculator.
• Ability to interact and establish relationships with department heads, staff members, Borough Council, and the general public effectively.
• Ability to communicate effectively orally and in writing.
• Ability to present information effectively and respond to questions from officials, colleagues, vendors, the media, and the general public.
• Ability to read and interpret complex financial and statistical information as well as laws, ordinances, and policies.

Other Duties and Additional Essential Functions:

• Lifting up to fifty (50) pounds without assistance.
• Ability to sit for long periods of time, remaining in a stationary position frequently, but also to occasionally move about within the Borough Building and other Borough facilities to access other staff and materials.
• Continuous sitting and working at a desk and computer for long periods of time.
• Ability to effectively and efficiently use computers, technology, and all necessary software and hardware to perform duties.
• Handling high levels of stress
• Ability to handle office tools, machines, and implements frequently.
• Walking, bending, stooping, speaking, listening, seeing
• Manual dexterity
• Driving
• Handling extreme weather conditions

Minimum Qualifications Required:

• Bachelor’s Degree in Public / Business Administration or related field from an accredited college or university.
• Masters Degree preferred but not required.
• At least two (2) years experience working in a professional business setting.
• Ability to operate machines and personal computer; knowledge of Microsoft

Office, word processing, spreadsheets, databases, payroll, accounting, website development (non-programming), permits, and other necessary hardware and software required to efficiently work in highly functioning office environment.

• A combination of an Associate’s Degree in Business Administration plus five (5) years of experience in a professional business setting may substitute for a

Bachelor’s Degree requirement.

• Valid Pennsylvania Driver’s License with clean record
• Clean criminal record and credit history report
• Ability to be fiscally bonded within ninety (90) days of hire
• Understanding and working expertise in Borough, Federal, and State Municipal procedures and requirements is vital, including requirements of all laws, including the Sunshine Law and Right to Know Act, IPMC, and UCC.

Job Type: Full-time

Pay: $85,000.00 - $95,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee discount
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• Do you live within 20 air miles or are you willing to move within 20 air miles within 1 year of hire?

Education:

• Associate (Required)

Experience:

• Professional Management: 2 years (Required)

Work Location: In person