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Form of workSalary : $78,000.00 - $100,000.00 Annually
Location : Anchorage, AK
Job Type: Executive
Job Number: 2023-09389
Department: Assembly
Opening Date: 01/05/2024
Closing Date: Continuous
Job Information
Open to the general public and any current Municipal employee.
This is an Executive position and the incumbent serves at the pleasure of the Municipal Clerk.
DEPARTMENT: Municipal Clerk
HOURS OF WORK: Monday through Friday; 8:00 a.m. to 5:00 p.m. Working late on Tuesday night for Assembly meetings.
LOCATION: 632 W. 6th Ave
Example of Duties
Under general direction of the Municipal Clerk, this position performs the full range of duties related to programmatic functions of the Clerk's Office, including budget analysis, financial matters, and special projects for the Clerk's Office, the Assembly members, or the Department of the Assembly.
Minimum Qualifications / Substitutions / Preferences
Bachelor's degree in Business Administration, Public Administration, Human Resources, Communications, Public Relations, Political Science or a related discipline and three (3) years of administrative experience involving development and maintenance of detailed and complex records and/or documents, two (2) years of which must have been in Municipal or State government.
OR
Associate's degree in Business Administration, Public Administration, Human Resources, Communications, Public Relations, Political Science or a related discipline and five (5) years of administrative experience involving development and maintenance of detailed and complex records and/or documents, two (2) years of which must have been in Municipal or State government.
OR
High school diploma, GED, or equivalent and seven (7) years of administrative experience involving development and maintenance of detailed and complex records and/or documents, two (2) years of which must have been in Municipal or State government.
Notary Public Commission within six (6) months of hire.
Preferences:
Submit contact information for three professional references.
Submit copy of transcripts for highest degree awarded.
If you referenced any certifications or licenses on your resume, submit evidence.
If active military service is on your resume, submit a DD Form 214.
Submit a current copy of your driver's license.
Additional Important Information
The Municipality of Anchorage participates in the U.S. Department of Homeland Security E-verify Program. For more information, please go to E-Verify® is a registered trademark of the U.S. Department of Homeland Security.
If selected for hire, the appointment in this position will be conditional based upon a satisfactory Municipal Employment Office conducted background check. A background check encompasses criminal history, verifying education, and verifying dates of employment.
All licenses and certifications must remain current for the duration of employment.
Military Service Interview Preference:
Veterans who wish to be considered for an interview preference as permitted in Municipal Personnel Rules 3.30.031 D, must attach to the application a copy of their DD Form 214, DD Form 256, NGB Form 22, or a letter from the US Department of Veterans Affairs recognizing the person as a veteran or similar document. The attached documentation must show an honorable discharge or general (under honorable conditions) discharge. The minimum qualifications of the position must be met for preference consideration.
An individual currently serving as a member in good standing in the National Guard or the organized military reserves who wishes to be considered for an interview preference as permitted in Municipal Personnel Rules 3.30.031 D must attach proof of current service to the application. Proof of current service can be shown by submission of a statement of service which, at a minimum, shows full name, date of birth, Social Security Number, date service began, branch of service, rank, name of command providing the information, and unit of assignment. The statement of service must be on a form or letterhead of the individual's command organization and show the name, signature, title and contact information for the signer providing the statement of service. The minimum qualifications of the position must be met for preference consideration.
The Municipality of Anchorage is an employer of National Service. Please be sure to include any volunteer work with AmeriCorps, Peace Corps, or other national service programs on your application in the work history portion.
Application Process:
Once an applicant clicks on the "Apply" link underneath the header section of a vacancy announcement, they will be directed to the website to log into their existing account (or to create an account) of their application profile. Applicants will create or review their profile, make any updates necessary, and submit their application from their personal account. NOTE: The GovernmentJobs website and applicant's profile accounts are not administered by the Municipality of Anchorage. For technical assistance or customer service regarding an account profile, applicants may contact the GovernmentJobs customer support line at 1-855-524-5627.
For general questions regarding Municipal vacancy announcements or the employment process with the Municipality of Anchorage, applicants may contact the Human Resources Department at (907) 343-4442 during regular business hours of Monday through Friday 8:00 a.m. to 5:00 p.m., Alaska Time.
The MOA is an EO and AA employer and complies with Title I of the ADA.
For information regarding requests for reasonable accommodations related to employment under the Americans with Disabilities Act, please contact the Municipality of Anchorage ADA Coordinator at (907) 343-4571.
The Municipality of Anchorage (MOA) offers a competitive benefits package to eligible employees that may include:
Health / Medical Benefits:
01
In order to be considered, applicants must provide accurate and complete education and work history information in its entirety. The referenced information listed on the online application will be used to determine the applicant's qualifications toward meeting the minimum requirements for the position (e.g., if you list that you have 6 years of experience in a certain field, that experience must be easily identifiable on the 'Work Experience' section of your application).
Attaching a resume is not an alternative to filling out the application in its entirety. Noting "see resume" or any similar comment on any portion of your application may lead to you being disqualified for the position.
If the experience you reference in the below questions is not clearly included and described in your Work History section, your application will be considered not qualified for this position and you may be removed from consideration.
Do you understand, in order to be considered for this position, accurate and complete education and work history information must be provided?
02
Which of the following best describes your level of education as it relates to this position?
03
How many years of administrative experience involving development and maintenance of detailed and complex records and/or documents do you have?
04
Describe the experience you referenced for the above question and indicate which position(s) in your application's Work History supports your response.
Noting "see resume", "N/A", or a similar comment may result in you being removed from consideration for this position.
05
In reference to the above question #3, how many years of experience have been in Municipal or State government?
06
Describe the experience you referenced for the above question and indicate which position(s) in your application's Work History supports your response.
Noting "see resume", "N/A", or a similar comment may result in you being removed from consideration for this position.
07
Are you an Alaska Notary Public OR do you have the ability to become an Alaska Notary Public within six (6) months?(You must be 18, live in Alaska 30 days, have no felony convictions or commissions revoked in past 10 years, among other requirements.)
08
Do you currently possess a valid State of Alaska driver's license OR have the ability to obtain one by the time of hire?
09
Are you a registered voter OR have the ability to become one?
10
Please rate your learned skill level, experience and proficiency using Microsoft Office Suite.
11
Describe the experience you referenced for the above question and indicate which position(s) in your application's Work History supports your response.
Noting "see resume", "N/A", or a similar comment may result in you being removed from consideration for this position.
12
Please describe additional, relevant paid or unpaid work experience that demonstrates your ability to perform the tasks and duties of this position to include approximate number of hours per week. Examples of such work experience may include volunteer work or other extracurricular work (including in high school or college), as well as paid or unpaid work performed for tribes and/or tribal, cultural, community-based, philanthropic religious, spiritual, professional, or social organizations.
Required Question
Location : Anchorage, AK
Job Type: Executive
Job Number: 2023-09389
Department: Assembly
Opening Date: 01/05/2024
Closing Date: Continuous
Job Information
Open to the general public and any current Municipal employee.
This is an Executive position and the incumbent serves at the pleasure of the Municipal Clerk.
DEPARTMENT: Municipal Clerk
HOURS OF WORK: Monday through Friday; 8:00 a.m. to 5:00 p.m. Working late on Tuesday night for Assembly meetings.
LOCATION: 632 W. 6th Ave
Example of Duties
Under general direction of the Municipal Clerk, this position performs the full range of duties related to programmatic functions of the Clerk's Office, including budget analysis, financial matters, and special projects for the Clerk's Office, the Assembly members, or the Department of the Assembly.
Minimum Qualifications / Substitutions / Preferences
Bachelor's degree in Business Administration, Public Administration, Human Resources, Communications, Public Relations, Political Science or a related discipline and three (3) years of administrative experience involving development and maintenance of detailed and complex records and/or documents, two (2) years of which must have been in Municipal or State government.
OR
Associate's degree in Business Administration, Public Administration, Human Resources, Communications, Public Relations, Political Science or a related discipline and five (5) years of administrative experience involving development and maintenance of detailed and complex records and/or documents, two (2) years of which must have been in Municipal or State government.
OR
High school diploma, GED, or equivalent and seven (7) years of administrative experience involving development and maintenance of detailed and complex records and/or documents, two (2) years of which must have been in Municipal or State government.
Notary Public Commission within six (6) months of hire.
Preferences:
- Bachelor's degree in finance, accounting or other related discipline
- Excellent skills in Microsoft Excel
- Knowledge of SAP
- PeopleSoft or other accounting/budget related applications
- Knowledge of Municipal Charter and Code
- Knowledge of guidelines for preparation of Assembly documents
- Knowledge of Governmental Budgeting and Accounting rules (GAAP and GASB)
Submit contact information for three professional references.
Submit copy of transcripts for highest degree awarded.
If you referenced any certifications or licenses on your resume, submit evidence.
If active military service is on your resume, submit a DD Form 214.
Submit a current copy of your driver's license.
Additional Important Information
The Municipality of Anchorage participates in the U.S. Department of Homeland Security E-verify Program. For more information, please go to E-Verify® is a registered trademark of the U.S. Department of Homeland Security.
If selected for hire, the appointment in this position will be conditional based upon a satisfactory Municipal Employment Office conducted background check. A background check encompasses criminal history, verifying education, and verifying dates of employment.
All licenses and certifications must remain current for the duration of employment.
Military Service Interview Preference:
Veterans who wish to be considered for an interview preference as permitted in Municipal Personnel Rules 3.30.031 D, must attach to the application a copy of their DD Form 214, DD Form 256, NGB Form 22, or a letter from the US Department of Veterans Affairs recognizing the person as a veteran or similar document. The attached documentation must show an honorable discharge or general (under honorable conditions) discharge. The minimum qualifications of the position must be met for preference consideration.
An individual currently serving as a member in good standing in the National Guard or the organized military reserves who wishes to be considered for an interview preference as permitted in Municipal Personnel Rules 3.30.031 D must attach proof of current service to the application. Proof of current service can be shown by submission of a statement of service which, at a minimum, shows full name, date of birth, Social Security Number, date service began, branch of service, rank, name of command providing the information, and unit of assignment. The statement of service must be on a form or letterhead of the individual's command organization and show the name, signature, title and contact information for the signer providing the statement of service. The minimum qualifications of the position must be met for preference consideration.
The Municipality of Anchorage is an employer of National Service. Please be sure to include any volunteer work with AmeriCorps, Peace Corps, or other national service programs on your application in the work history portion.
Application Process:
Once an applicant clicks on the "Apply" link underneath the header section of a vacancy announcement, they will be directed to the website to log into their existing account (or to create an account) of their application profile. Applicants will create or review their profile, make any updates necessary, and submit their application from their personal account. NOTE: The GovernmentJobs website and applicant's profile accounts are not administered by the Municipality of Anchorage. For technical assistance or customer service regarding an account profile, applicants may contact the GovernmentJobs customer support line at 1-855-524-5627.
For general questions regarding Municipal vacancy announcements or the employment process with the Municipality of Anchorage, applicants may contact the Human Resources Department at (907) 343-4442 during regular business hours of Monday through Friday 8:00 a.m. to 5:00 p.m., Alaska Time.
The MOA is an EO and AA employer and complies with Title I of the ADA.
For information regarding requests for reasonable accommodations related to employment under the Americans with Disabilities Act, please contact the Municipality of Anchorage ADA Coordinator at (907) 343-4571.
The Municipality of Anchorage (MOA) offers a competitive benefits package to eligible employees that may include:
Health / Medical Benefits:
- Medical/Dental/Vision/Audio
- Life Insurance
- Dependent Life Insurance
- Short Term Disability
- Long Term Disability
- Flexible Spending Accounts - Health and Dependent Care
- Health Savings Accounts
- State of Alaska Public Employee Retirement System (PERS) Program
- 401(k) and 457 Savings Plans
- Employee Assistance Program
- Paid Leave Plan
- 13 Paid Holidays
01
In order to be considered, applicants must provide accurate and complete education and work history information in its entirety. The referenced information listed on the online application will be used to determine the applicant's qualifications toward meeting the minimum requirements for the position (e.g., if you list that you have 6 years of experience in a certain field, that experience must be easily identifiable on the 'Work Experience' section of your application).
Attaching a resume is not an alternative to filling out the application in its entirety. Noting "see resume" or any similar comment on any portion of your application may lead to you being disqualified for the position.
If the experience you reference in the below questions is not clearly included and described in your Work History section, your application will be considered not qualified for this position and you may be removed from consideration.
Do you understand, in order to be considered for this position, accurate and complete education and work history information must be provided?
- Yes
- No
02
Which of the following best describes your level of education as it relates to this position?
- None/less than High School
- High School Diploma / GED / Equivalent
- Associate's Degree in Business Administration, Public Administration, Human Resources, Communications, Public Relations, Political Science or a related discipline
- Associate's Degree in a different field
- Bachelor's Degree in Business Administration, Public Administration, Human Resources, Communications, Public Relations, Political Science or a related discipline
- Bachelor's Degree in a different field
- Master's Degree or higher in Business Administration, Public Administration, Human Resources, Communications, Public Relations, Political Science or a related discipline
- Master's Degree or higher in a different field
03
How many years of administrative experience involving development and maintenance of detailed and complex records and/or documents do you have?
- Less than 1 year
- 1 year to less than 3 years
- 3 years to less than 5 years
- 5 years to less than 7 years
- 7 years to less than 9 years
- 9 years or more
04
Describe the experience you referenced for the above question and indicate which position(s) in your application's Work History supports your response.
Noting "see resume", "N/A", or a similar comment may result in you being removed from consideration for this position.
05
In reference to the above question #3, how many years of experience have been in Municipal or State government?
- Less than 1 year
- 1 year to less than 2 years
- 2 years to less than 4 years
- 4 years to less than 6 years
- 6 years to less than 8 years
- 8 years or more
06
Describe the experience you referenced for the above question and indicate which position(s) in your application's Work History supports your response.
Noting "see resume", "N/A", or a similar comment may result in you being removed from consideration for this position.
07
Are you an Alaska Notary Public OR do you have the ability to become an Alaska Notary Public within six (6) months?(You must be 18, live in Alaska 30 days, have no felony convictions or commissions revoked in past 10 years, among other requirements.)
- Yes
- No
08
Do you currently possess a valid State of Alaska driver's license OR have the ability to obtain one by the time of hire?
- Yes
- No
09
Are you a registered voter OR have the ability to become one?
- Yes
- No
10
Please rate your learned skill level, experience and proficiency using Microsoft Office Suite.
- Little to no understanding and experience
- Basic understanding and experience
- Average understanding and experience
- Above average understanding and experience
- Advanced understanding and experience
11
Describe the experience you referenced for the above question and indicate which position(s) in your application's Work History supports your response.
Noting "see resume", "N/A", or a similar comment may result in you being removed from consideration for this position.
12
Please describe additional, relevant paid or unpaid work experience that demonstrates your ability to perform the tasks and duties of this position to include approximate number of hours per week. Examples of such work experience may include volunteer work or other extracurricular work (including in high school or college), as well as paid or unpaid work performed for tribes and/or tribal, cultural, community-based, philanthropic religious, spiritual, professional, or social organizations.
Required Question
