Archive Clerk I, II

Salary: $18.35 - $18.87 Hourly
Location : Boise, ID
Job Type: Full-Time with Benefits
Job Number: 02078
Department: Clerk - Auditor, Recorder & Records Retention
Opening Date: 01/08/2024
Closing Date: 1/21/2024 11:59 PM Mountain
General Summary
Ada County is a great place to work! We have more than 2000 employees dedicated to enhancing our community's quality of life. Our Clerk's Office team is growing, and this is an excellent opportunity to be a part of taking this team to the next level.
We offer a competitive benefits package which includes excellent medical, dental and vision insurance; generous vacation and sick leave accrual beginning as soon as you start; 11 paid holidays a year; participation in one of the Nation's best state retirement systems which includes 11.18% employer contribution; various savings plans including a deferred compensation 457(b) plan with up to 3% county match; 401K plan; paid parental leave; work-from-home options; life insurance; wellness programs; ongoing training opportunities and career pathing.
This generous Ada County Total Rewards package increases the base salary by approximately 40 percent.
If you have ever voted, filed paperwork for a court case, picked up a marriage license or applied for a permit in Ada County, we have helped you. We do our best each and every day to make sure your experiences working with our office go as smoothly and efficiently as possible.
We've worked to make this website easy to use. In many cases, you can find what you need online without having to make a trip to the courthouse, or pick up the phone to call. However, we are always here and ready to help you - whether that is working with the courts, our indigent services team, looking at the county's financials or one of the many other areas we oversee.
It is our goal to provide the best service possible and we look forward to helping you.
Learn more about Ada County Clerk's Office by visiting their website. Ada County Clerk's Office
Requirement: Please include a cover letter and resume with your application.
DISTINGUISHING FEATURES OF THE CLASS
Responsible for maintaining current and archived records in physical and digital format to facilitate public and court retrieval in accordance with records retention schedules and statutes. Performs a wide variety of tasks related to seasonal county elections.
Essential Functions
Archive Clerk I:

• Prepares original files to be scanned;
• Tracks and updates status, location, and disposition of records;
• Archives court records;
• Digitizes files and microfilm rolls to be archived;
• Scans files to be archived;
• Indexes and cross-references files;
• Collects production and quality statistics;
• Supports the Elections Director and Supervisor during county elections.

Archive Clerk II:

• In addition to the above job responsibilities:
• Retrieves, copies, prints, emails or transmits stored files, documents;
• Performs routine equipment maintenance;
• Inputs and communicates production data;
• Develops production schedules and monitors inventory levels;
• Trains staff members in file management, quality assurance, software, and process procedures;
• Advises Records Manager of routine production schedule adjustments, supply requests, equipment issues and software management; and
• Contributes to process procedure development and updates.

ADDITIONAL FUNCTIONS

• Supports County elections;
• May act as back-up to County Courier; and
• Performs related duties as required.

Job Requirements

• High school diploma or equivalent;
• Experience with digital imaging processes, software, and equipment;
• Understanding of electronic file structures;
• General knowledge of records retention and quality assurance practices;
• Ability to follow court mandated standards, guidelines, and procedures for record copying, storage, and retrieval;
• Ability to use a personal computer with MS Outlook and MS Office;
• Ability to operate digital copying and retrieval equipment;
• Ability to use general office equipment such as a copier, printer, shredder and scanner;
• Ability to work independently and move from one task to another without being directed;
• Ability to work cooperatively and constructively with co-workers;
• Skill in time and task management;
• Must possess and maintain a valid driver's license;
• Working hours are generally from 8:00 a.m. to 5:00 p.m., Monday through Friday, but may vary with the needs of the County. During elections time (up to four times a year) will include some evening and/or weekend work, including overtime. In the event of serious systems problems, additional hours may be required; and
• Ability to maintain confidentiality of records.

Work Environment & Physical Demands

• May be required to sit for long periods of time;
• Must be able to perform repetitious hand and arm movements, lifting, reaching over head;
• Must be able to bend, stoop and use a ladder;
• Work is performed primarily in an office environment and the employee in this class is subject to inside environmental conditions;
• Work may include local travel between various county offices and county voting sites, and
• Must be able to routinely lift and move boxes or equipment weighing at least 40 lbs.

DISCLAIMER:
To perform this job successfully, an individual must be able to perform the essential functions satisfactorily with or without reasonable accommodation. The above statements are intended to describe the general nature and level of work being assigned to this job. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of individuals in the job. This job description is not an employment agreement and/or an expressed or implied employment contract. Management has the exclusive right to alter this job description at any time without notice. Ada County provides Veteran's Preference for all County jobs except for those deemed "key positions" in accordance with Title 65, Chapter 5 of Idaho Code.
Ada County recognizes that employees are our most valuable asset. We are proud to offer a comprehensive benefits package to benefit-eligible employees designed to support the health, wellness and long-term financial stability of our employees and their families.
Healthcare:

• Low-cost medical, dental, vision premiums and deductibles
• Post-employment health savings account

Retirement and Investments Plans:

• PERSI retirement benefits
• 457(b) post or pre-tax investments options with up to 3% employer match
• 401(k)

Wellbeing Program:

• Employee Assistance Program for short-term counseling on work, family, finances, and personal concerns.
• Free ACHD Commuter ride vanpool program
• Free bus pass

Paid-leave:

• 11 paid holidays per year
• 8 weeks paid Parental Leave
• Approximately 96 hours of vacation accrual for full-time employee
• Approximately 96 hours of sick accrual for full-time employee
• 5 days paid bereavement leave

Life & Short-Term Disability Insurance

• Basic Life Insurance employer paid if benefit eligible
• Short Term Disability employer paid if benefit eligible

Optional Benefits:

• Pre-tax Flexible Spending Account and Dependent Care Account
• NCPERS Decreasing Term Life Insurance
• Supplemental Employee, Spouse, Child Life Insurance
• Supplemental Long-Term Disability Insurance
• AFLAC

Visit us at to view details regarding our benefits package, including: paid leave, healthcare benefits, retirement benefits, and more!