AP Specialist

General Summary

The Accounts Payable Specialist processes supplier invoices and payments to ensure that suppliers are paid within terms, the appropriate general ledger accounts are charged for the invoices once the proper documentation is made, and approval has been received from management. In this position routine duties are performed with minimal supervision. Standard practices or procedures allow the employee to proceed alone at routine work. There is an occasional check of work while in progress and work is reviewed upon completion. Normal work hours are Monday to Friday 8:00am to 5:00pm. Overtime may be required as needed. The incumbent must practice absolute confidentiality. Good judgment and common sense is required in all duties as assigned. Minimal overnight travel (up to 10%) as required. This job description provides an overview of responsibilities and task to be performed. It is not intended to be an all-inclusive job description as needs tend to change over time.

Essential Duties and Responsibilities

• Complies with all safety policies, practices, and procedures. Reports all unsafe conditions and actions to a supervisor and/or Manager Safety and Health.
• Monitors the safety practices (including PPE) of all team members and proactively addresses deficits.
• Maintains a clean and orderly work area and meets other housekeeping needs as required by Sunrock, MSHA 30 CFR 56.20003, and OSHA 29 CFR 1910.22
• Processes supplier invoices for payment within terms. This includes ensuring all proper documentation has been received from operations, invoices have been approved for payment by management, the proper G/L code has been assigned for each expense, and information is correctly entered into the company's accountable payable financial system.
• Gains an excellent understanding of the accounts payable module of current financial system to effectively process supplier invoices.
• Maintains accurate electronic files for the Accounting Department as it pertains to accounts payable transactions, including vendor files.
• Creates new vendor accounts once approved by management.
• Coordinates and communicates with other members of the company who are purchasing materials and services to maintain good supplier relationships.
• Maintains knowledge and understanding of sales and use tax regulations as they apply to the company's purchases.
• Files and maintains orderly documentation of all accounts payable transactions per company policies.
• Performs other related administrative duties as requested to assist the Accounting Department in meeting its goals.
• Participates in proactive team efforts to achieve departmental and company goals.
• Performs other duties as assigned.

Knowledge, Skills and Abilities Required

• Accurate, detailed orientation with exceptional follow-through.
• Process-oriented with efficient, accurate data entry.
• Ability to read and interpret documents, in English, such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence in English. Ability to speak effectively before groups of customers or employees of the organization in English.
•  Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.
•  Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
•  Proficient personal computer skills including electronic mail, record keeping, routine database activity, word processing, spreadsheet, graphics, etc.
•  Maintains knowledge of standard office practices and procedures.
•  Capability to deal effectively with employees and external contacts in handling inquiries and communicating information.
•  Ability to effectively plan and organize work activities and prioritize task completion according to schedules and goals.
•  Ability to handle multiple projects simultaneously.
• Experience with Concur or related expense reporting system is beneficial
• Experience implementing or using AP automation is beneficial
• Must have ERP System experience

Education and/or Experience

Associate degree required; and a minimum of three (3) years of accounting or related experience. Other combinations of education and experience may be considered.

CERTIFICATES, LICENSES, REGISTRATIONS

• Current North Carolina Driver's License required

The Package: 

Sunrock offers the following benefits:
Paid bi-weekly-competitive pay
3 weeks of PTO (paid time off), plus 8 paid holidays
Medical insurance: Company provided dental and other voluntary supplemental insurances
401K with company matching
Growth opportunity

For questions, please call 1-855-OUR ROCK

Sunrock is an Equal Opportunity Employer and makes all employment decisions without regard to race, color, sex, sexual orientation, gender identity, gender expression, national origin, religion, age, disability, genetic information, veteran status, marital status, citizen status, or any other legally protected status under local, state, or federal law.