AP & Purchase Order Administrator

Job Summary:

The Accounts Payable & Purchase Order Administrator is responsible for Purchase Order administration and monitoring the outflow of capital for the company by performing a range of accounting and clerical tasks related to the accounts payable function.

Essential Functions:

• Review Purchase Order package provided by SC including GL coding
• Process data entry into ERP System
• Collaborate on Purchase Order status with Procurement, Operations, Accounts Payable, and Vendors
• Resolve all Purchase Order discrepancies, process Change Orders requests, assisting vendor’s with proper invoice submissions for each Purchase Order
• Complete all aspects of AP operations including vendor invoice processing and matching, vendor master data administration, vendor support and inquiry resolution, and Purchase Order administration
• Create Purchase Orders from start to finish
• Monitor the full accounts payable cycle from submission of invoice into ERP System
• Work closely with the business users on receipt of invoices to payment, including coaching on coding invoices, matching Purchase Orders, obtaining approval
• Investigate and resolve problems associated with processing of receipts, invoices, and Purchase Orders
• Receive, research, and resolve a variety of routine internal and external inquiries concerning account status; communicate the resolution of discrepancies to appropriate persons
• Build partnerships with refinery personnel
• Complete assignments related to internal and external audit requests
• Meet deadlines and ensure accurate financial reporting
• Assist in any projects and analysis requests made by management
• Assist team with gathering support for all audits, including pulling documentation
• Perform other related duties as assigned

Required Skills/Abilities:

• Must be reliable and extremely trustworthy
• Must be proficient in Microsoft Office Suite or related programs
• Must be able to learn other accounting software systems
• Excellent organizational skills and attention to detail
• Ability to maintain confidential and meticulous records
• Ability to function well in a high-paced and at times stressful environment

Supervisory Responsibilities:

None

Education and Experience:

• High school diploma required
• Business or Accounting degree preferred
• Certified Accounts Payable Professional (CAPP) certification preferred

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer
• Prolonged periods of standing and walking
• Must be able to lift up to 15 pounds at times
• Ability to perform repetitive movements over long periods of time
• Requires frequent reaching, stooping, bending, kneeling, and crouching
• Requires lifting, positioning, pushing, and/or transferring equipment and materials

Other duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Equal Employment Opportunity

Global Clean Energy Holdings provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.