Ams Little Rock - School Registrar

Registrar Profile: AMS Little Rock 

The Academies of Math and Science (AMS) is a network of top-rated, public K-8 charter schools in Arizona that have been in operation for 20 years. AMS Arkansas is our network’s first out-of-state expansion, and we could not be more excited to serve students and families in the Little Rock community! We deeply believe in the power of high expectations and a rigorous curriculum to develop today’s students into tomorrow’s global visionaries.  

We invite you to join our growing network of top-rated public charter schools! We seek data-driven, culturally aware professionals who are determined to uphold our standards for operational excellence and inclusive, supportive school communities. 

  AMS Little Rock will open its doors to students in the 2024-2025 academic year. During the 2023-2024 school year, this position will play a critical role in the setup of school operations and student/family recruitment, engagement, and enrollment in the months leading up to our launch.  

Why Choose AMS?

Our teams are committed to continuous improvement and implementing proven methods to advance student learning. We have extensive opportunities for career mobility and advancement as our network continues to grow and expand to new areas. This is your chance to truly make a difference in the lives of children who may not otherwise have access to high-quality education and inspire students to have high standards for their academic success and intentionality in their personal choices as they grow.  

• The chance to have a positive, transformational impact in how students and families engage with school operations
• The opportunity to be a part of a founding school team in the Little Rock community 
• Supportive, collaborative culture with incredible coworkers and leaders 
• Comprehensive training and professional learning communities 
• Extensive opportunities for career mobility/advancement as our schools and network continue to grow and expand to new areas 
• Full benefits including medical, dental, vision, retirement (with employer contributions), PTO, and disability and life insurance 
• Competitive compensation. $18-$20 hourly rate.  

Qualifications

Technical Qualifications: 

• High School Diploma, GED or higher 
• Bilingual in Spanish/English preferred   
• Must be able to pass a background check  
• Proficient with computer systems and Microsoft Office software (Microsoft Word, Microsoft Excel, Microsoft SharePoint, etc.) 
• Typing speed of 50 words per minute with accuracy  
• Proficiency in working on and within virtual meeting platforms (Microsoft Teams, Zoom) 
• Experience with student information systems, experience with PowerSchool highly preferred 

Characteristics and Competencies:

Excitement to be part of the founding team at AMS Little Rock, serving as an ambassador for new students, families, and educational talent to join us over time! 
Tenacious commitment to helping at-risk students succeed personally and academically  

• Belief that all children can learn and succeed 
• Extremely organized and detail-oriented  
• Efficient time management skills  
• Communicates concisely and kindly, oriented towards exemplary customer service and support  
• Ability to work collaboratively with team members from diverse backgrounds   
• Ability to be self-reflective and focused on continuous improvement 
• Resilient when faced with challenging tasks or barriers, solutions-oriented in approaching change  
• Ability to give, receive, and implement feedback while remaining emotionally constant 
• Ability to learn new software programs as needed 
• Ability to constantly review policies and procedures to increase efficiency and maintain compliance  
• Demonstrates strong integrity and honesty when faced with ethical dilemmas and problems, consistently candid and transparent in navigating conflicts 
• Must demonstrate an extremely high regard for confidential and sensitive information 

Responsibilities

The role of the registrar is responsible for the administration, coordination, organization, and communication of the student enrollment and attendance reporting process and student cumulative file management. This critical team member is also responsible for accurate student database information and related reports. 

Prior to School Launch (2023-Summer 2024)

• Hold high expectations for self and others to achieve and surpass AMS goals 
• In preparation for our school’s launch, support family recruitment and enrollment events. These events might require some evening and weekend time commitments. 
• Support in the setup of school’s front office systems and structures  
• Support in the setup and transfer of application data into enrollment systems 
• Communicate with local educational institutions and families regarding enrollment documentation needs  
• Support in the technical setup of the school’s master schedule  

School Launch and Beyond (After Summer 2024) 

• Hold high expectations for self and others to achieve and surpass AMS goals 
• Responsible for student enrollment and registration processes and documentation, as well as the management of student withdrawals on an as-needed basis.  
• Responsible for proactive and timely communication with leadership team on communication and needs from families and community members   
• Responsible for requesting and providing student records from educational institutions as needed 
• Establishes and maintains storage of student academic records 
• Support student schedule distribution and revision processes 
• Evaluates and verifies required enrollment documentation submitted by families  
• Maintains automated (and manual) student records; generates reports, attendance sheets, and class lists and other necessary reports 
• Maintains attendance databases and extracurricular activity records for all students 
• Maintains attendance letters and communication with parents 
• Verifies correct grade reporting and reports from all teachers with the support of the leadership team 
• Prepares and prints report cards by grading periods 
• Provide information about local high school admission requirements and contacts to families 
• Provides information and assistance to new students and their parents 
• Other role-related duties as assigned 

Driving Goals  

In this position, there are key goals that drive our expected, ambitious outcomes.  

Cultivating Our Community

Goal 1: Support AMS Little Rock to meet enrollment goals for our founding year, 2024-2025. This goes beyond recruitment strategies and application counts, but truly encompasses meaningful engagement and communication with the families who have chosen to trust us with their child’s education.  

Building Excellence 

Goal 2: Drives operational excellence by consistently adhering to district operating procedures for successful student enrollment and registration (high rate of accuracy/student file and process checklists and trackers) 

Goal 3: Acts with urgency and precision to produce and disseminate essential reports for student schedules, attendance, and grades by all communicated deadlines 

Sustaining Excellence in Our Community  

Goal 4: Support operational and cultural excellence at AMS Little Rock to inspire 1. 90% or more of all K-8 families to report high levels of satisfaction with the school at different points throughout the year and 2. At least 90% of our K-7 students and their families to remain with AMS Little Rock in 2025-2026.  

What to Expect From Our Process:  

We will personally review all applications and contact you directly for Stage 1 if we feel your experiences match with our leadership criteria. We strive to do this within the first week of an application coming to us.   

• Step 1: Phone Call with AMS Arkansas Executive Director. Each candidate will receive communication on what to expect during this call.  
• Step 2: Performance Task. Candidates that move on from Stage 1 will engage in a brief thought exercise and produce a deliverable to help us learn a bit more about your values, behaviors, and skills. 
• Step 3: Final Panel Interview. Candidates that move on from Stage 2 to this final step will interview with a panel of senior leaders at AMS. This final interview will include an opportunity to dive deeper into the performance task, traditional and scenario-based questions, and a role play experience. 

Qualifications

Technical Qualifications: 

• High School Diploma, GED or higher 
• Bilingual in Spanish/English preferred   
• Must be able to pass a background check  
• Proficient with computer systems and Microsoft Office software (Microsoft Word, Microsoft Excel, Microsoft SharePoint, etc.) 
• Typing speed of 50 words per minute with accuracy  
• Proficiency in working on and within virtual meeting platforms (Microsoft Teams, Zoom) 
• Experience with student information systems, experience with PowerSchool highly preferred 

Characteristics and Competencies:

• Excitement to be part of the founding team at AMS Little Rock, serving as an ambassador for new students, families, and educational talent to join us over time! 
• Tenacious commitment to helping at-risk students succeed personally and academically  
• Belief that all children can learn and succeed 
• Extremely organized and detail-oriented  
• Efficient time management skills  
• Communicates concisely and kindly, oriented towards exemplary customer service and support  
• Ability to work collaboratively with team members from diverse backgrounds   
• Ability to be self-reflective and focused on continuous improvement 
• Resilient when faced with challenging tasks or barriers, solutions-oriented in approaching change  
• Ability to give, receive, and implement feedback while remaining emotionally constant 
• Ability to learn new software programs as needed 
• Ability to constantly review policies and procedures to increase efficiency and maintain compliance  
• Demonstrates strong integrity and honesty when faced with ethical dilemmas and problems, consistently candid and transparent in navigating conflicts 
• Must demonstrate an extremely high regard for confidential and sensitive information