Address
Form of workJob Description
Position Title: National Warehouse Senior Material Specialist
Assignment Length: Contact to Hire 3 Months
Pay: $30 (+benefits)
Work Schedule + Time Zone: Monday - Friday 7:30am to 4:30pm (central)
Location: Pasadena, TX 77503
ESSENTIAL JOB FUNCTIONS:
Safety:
o Promote a safe work environment and instill a strong safety culture.
o Work to achieve zero accidents, lost time incidents or recordable incidents by taking a leadership role in safety.
Internal Processes and Functions (executed through ERP and actual performance of task):
o Run inventory replenishment reorder report and process accordingly.
o Create purchase requisitions, and confirm pricing associated with inventory replenishment.
o Ensure purchase order prices correspond to applicable supply agreements.
o Expedite Purchase Orders (constant communication with vendors (phone and email)
o Receive invoices and validate against purchase orders, works with suppliers and AP to minimize errors on invoicing and
payments.
o Manage sales tax issues (Requesting info from tax team)
o Ensure strict adherence to administrative and operational policies and procedures related to warehouse floor and
inventory management activities.
o Customer Service - Act as primary contact point and interface with field personnel regarding inventory requests, emergency orders and work order status. (Accessible 24/7 as needed)
o Manage and Track National Warehouse Capital Spare (Rotatable) Inventory (executed through ERP and actual
performance of task)
Vendor Issue Management (executed through ERP and actual performance of task):
o Manage material receipt issues and incidents (shorts, overages, damage). (Working with vendors to correct the issues in a
timely manner.)
o Manage vendor invoice and payment issues with Accounts Payable Department.
o Act as the primary interface between suppliers and National Warehouse.
o Manage all blanket PO’s and interactions with those suppliers.
Warehouse Activities (executed through ERP and actual performance of task)
o Prioritize work order fulfillment.
o Monitor back orders and ensure their fulfillment on a timely basis.
o Manage freight activities, which includes (Manage and resolve issues with freight carriers)
Act as back to manage 3rd Party Warehouse Activity:
Process incoming, and outbound orders.
Facilitate storage payments.
Savings:
Identify and implement savings opportunities related to inventory purchases and shipments.
Work cooperative with Field Sourcing Specialist and Category Management to create, execute & maintain supply
agreements supporting the National Warehouse.
Other Warehouse Activities:
o Works to promote physical organization and cleanliness of the warehouse.
o Assist in cycle counts and annual physical inventory of warehouses.
o Assist in physical material receipts and shipments on an as needed basis.
o Assist in identification and disposal of obsolete parts and equipment.
o Execute special projects on an as needed basis.
PHYSICAL REQUIREMENTS:
Lifting/carrying up to 50 pounds occasionally.
Capability to stand or walk for extended periods of time.
Operate forklift safely and maintain valid operation certification.
CORE COMPETENCIES:
Organizational Commitment
Flexibility
Customer Service Orientation
Communicating Effectively
Teamwork and Cooperation
Developing Others
Managing Competing Priorities
Solution Focused Decision Making
Entrepreneurial Thinking
KEY COMPETENCIES (abbr.)
Listening and Responding Acts to help
Analytical Thinking (AT) Makes plans and analyzes situations
Information Seeking (INF) Does research/involves others
Concern for Order and Quality (CO) Develops systems
Team Leadership (TL) Promotes team effectiveness
Self Confidence (SCF) Presents confidence in own ability
Self-Control (SCT) Calms others in very stressful situations
Highest Level of Education Required for this Position: High School diploma or equivalent
Qualifications:
(IE SAP Experience, Excel Knowledge, Any Certifications, Years of Experience in Certain Fields): Experience in managing inventory/assets. Google or Microsoft Suites knowledge, especially Excel or Google Sheet advanced functionalities. ERP (Oracle & SAP preferred) knowledge, especially inventory
and order management functionalities. INTERMEDIATE EXCEL EXPERIENCE REQUIRED
Assignment Length: Contact to Hire 3 Months
Pay: $30 (+benefits)
Work Schedule + Time Zone: Monday - Friday 7:30am to 4:30pm (central)
Location: Pasadena, TX 77503
ESSENTIAL JOB FUNCTIONS:
Safety:
o Promote a safe work environment and instill a strong safety culture.
o Work to achieve zero accidents, lost time incidents or recordable incidents by taking a leadership role in safety.
Internal Processes and Functions (executed through ERP and actual performance of task):
o Run inventory replenishment reorder report and process accordingly.
o Create purchase requisitions, and confirm pricing associated with inventory replenishment.
o Ensure purchase order prices correspond to applicable supply agreements.
o Expedite Purchase Orders (constant communication with vendors (phone and email)
o Receive invoices and validate against purchase orders, works with suppliers and AP to minimize errors on invoicing and
payments.
o Manage sales tax issues (Requesting info from tax team)
o Ensure strict adherence to administrative and operational policies and procedures related to warehouse floor and
inventory management activities.
o Customer Service - Act as primary contact point and interface with field personnel regarding inventory requests, emergency orders and work order status. (Accessible 24/7 as needed)
o Manage and Track National Warehouse Capital Spare (Rotatable) Inventory (executed through ERP and actual
performance of task)
Vendor Issue Management (executed through ERP and actual performance of task):
o Manage material receipt issues and incidents (shorts, overages, damage). (Working with vendors to correct the issues in a
timely manner.)
o Manage vendor invoice and payment issues with Accounts Payable Department.
o Act as the primary interface between suppliers and National Warehouse.
o Manage all blanket PO’s and interactions with those suppliers.
Warehouse Activities (executed through ERP and actual performance of task)
o Prioritize work order fulfillment.
o Monitor back orders and ensure their fulfillment on a timely basis.
o Manage freight activities, which includes (Manage and resolve issues with freight carriers)
Act as back to manage 3rd Party Warehouse Activity:
Process incoming, and outbound orders.
Facilitate storage payments.
Savings:
Identify and implement savings opportunities related to inventory purchases and shipments.
Work cooperative with Field Sourcing Specialist and Category Management to create, execute & maintain supply
agreements supporting the National Warehouse.
Other Warehouse Activities:
o Works to promote physical organization and cleanliness of the warehouse.
o Assist in cycle counts and annual physical inventory of warehouses.
o Assist in physical material receipts and shipments on an as needed basis.
o Assist in identification and disposal of obsolete parts and equipment.
o Execute special projects on an as needed basis.
PHYSICAL REQUIREMENTS:
Lifting/carrying up to 50 pounds occasionally.
Capability to stand or walk for extended periods of time.
Operate forklift safely and maintain valid operation certification.
CORE COMPETENCIES:
Organizational Commitment
Flexibility
Customer Service Orientation
Communicating Effectively
Teamwork and Cooperation
Developing Others
Managing Competing Priorities
Solution Focused Decision Making
Entrepreneurial Thinking
KEY COMPETENCIES (abbr.)
Listening and Responding Acts to help
Analytical Thinking (AT) Makes plans and analyzes situations
Information Seeking (INF) Does research/involves others
Concern for Order and Quality (CO) Develops systems
Team Leadership (TL) Promotes team effectiveness
Self Confidence (SCF) Presents confidence in own ability
Self-Control (SCT) Calms others in very stressful situations
Highest Level of Education Required for this Position: High School diploma or equivalent
Qualifications:
(IE SAP Experience, Excel Knowledge, Any Certifications, Years of Experience in Certain Fields): Experience in managing inventory/assets. Google or Microsoft Suites knowledge, especially Excel or Google Sheet advanced functionalities. ERP (Oracle & SAP preferred) knowledge, especially inventory
and order management functionalities. INTERMEDIATE EXCEL EXPERIENCE REQUIRED
