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SalaryOverview:
Haskell’s Design & Consulting Team unites architecture, engineering, and consulting professionals from across industries and geographies. Our diverse and innovative team allows Haskell to serve our clients with multiple project delivery methods including design-build, engineer-procure-construct, fee-for-service, or consulting services. These services allow our team to form a strong rapport with clients, marshalling them as they grow and helping them address industry and market challenges. The Design & Consulting Team serves a diverse set of markets including food and beverage, consumer products, aviation and aerospace, civil infrastructure, healthcare, and Federal Government projects. As a team member at Haskell, you’ll have the opportunity to work on impactful projects that will challenge your creativity, innovation, and expand your skill set.
In this role, you will work hand in hand with architectural and engineering team members to coordinate project needs, proposals and support solutions properly for business operations and efficient staff management.
Job Responsibilities:
While performing the duties of this job, this position is required to have ordinary ambulatory skills sufficient to visit other locations; and the ability to stand, walk, stoop, kneel, crouch, and manipulate (lift, carry, move) light to medium weights of 10-50 pounds. Requires good hand-eye coordination, and arm, hand, and finger dexterity, including the ability to grasp, and visual acuity to use a keyboard, operate equipment and read application/form information. The associate frequently is required to sit, reach with hands and arms, talk, and hear.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities:
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability, or protected veteran status.
Haskell will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990 and the Americans with Disabilities Act Amendments Act of 2008. The job description will be reviewed periodically as duties and responsibilities change with business necessities. Essential and marginal job functions are subject to modification.
Haskell is a Drug-Free Workplace.
#LI-JP1
Are you ready to move your career forward, and start the BEST job of your life? Haskell is committed to providing you with the resources to help you grow and discover your potential. We promote an environment that encourages innovative ideas and allows you to develop the best “how” to get the job done.
Haskell’s Design & Consulting Team unites architecture, engineering, and consulting professionals from across industries and geographies. Our diverse and innovative team allows Haskell to serve our clients with multiple project delivery methods including design-build, engineer-procure-construct, fee-for-service, or consulting services. These services allow our team to form a strong rapport with clients, marshalling them as they grow and helping them address industry and market challenges. The Design & Consulting Team serves a diverse set of markets including food and beverage, consumer products, aviation and aerospace, civil infrastructure, healthcare, and Federal Government projects. As a team member at Haskell, you’ll have the opportunity to work on impactful projects that will challenge your creativity, innovation, and expand your skill set.
In this role, you will work hand in hand with architectural and engineering team members to coordinate project needs, proposals and support solutions properly for business operations and efficient staff management.
Job Responsibilities:
- Business Operations
- Compiles and creates expenses reports once receipts are organized and coded for reimbursement
- Updates and produces organizational charts for assigned business unit, projects and proposals as necessary
- Assist in timesheet review (checking for accuracy and appropriate projects, account numbers, etc.) and approval
- Project Operations
- Specification formatting, compiling, proofreading, coordination and updating
- Design analysis formatting, compiling, proofing and updating
- Final check, compile and mail/distribute of project packages for Permit, Tender, Construction, etc.
- Prepare billing when requested and inter office invoices and client invoices for design only services
- Preparation of the documentation for Field Orders, Addenda, etc.
- Receive, date and efficiently coordinate and distribute all construction document related materials
- Update Newforma with contract demographics and additional information
- Construction Administration
- Create and change all related documents for owner and contractor
- Receive, date, and efficiently coordinate and distribute all Construction Administration related material
- Process Field Reports, Punch Lists, OAC meeting notes, and all other CA related material
- Staff Services
- Maintain a personnel calendar of events log to track new hires, departures, promotions, etc. within the business unit
- Assist with new employee setup (workstation setup with appropriate supplies, name plates, phone, computer, user technology requests, business cards, etc.)
- Schedules meetings and reserves conference rooms. Orders meeting meals when requested. Responsible for setting up conference rooms with appropriate technology and resources as well as meeting meals set-up and clean-up of conference rooms
- Administrative Services
- Performs a full scope of word-processing and spreadsheet applications, as well as documents containing financial or statistical data or scientific, technical, or legal terminology. Able to create presentations using PowerPoint or other applicable software
- Collects and compiles data from several sources of information
- Processes outgoing mail and packages. Receives incoming mail from mailroom and distributes to staff accordingly
- Order and Maintain office supplies for assigned budgetary unit
Education/Experience:
- High school diploma required; some college or applicable business certification preferred. A minimum of three years of office/administrative experience
Specific Knowledge, Skills, License, Certifications:
- Good organizational skills; attention to detail
- Keep confidential information
- Proficient in Microsoft Office (Excel, Word, PowerPoint)
- Communicate effectively verbally and in print
- Provide, as well as carry out, detailed verbal and written instructions independently
- Collaborate with others to accomplish organizational goals; identify and resolve problems
- Use logical or rational thinking to solve problems; make decisions based on personal judgment
- Perform mathematical calculations (fractions, decimals, percentages, statistical) as needed
- Ability to understand and execute the company vision and values of Team, Excellence, Service and Trust
Haskell offers a very robust and comprehensive benefits package! Some of our offerings are:
- Health, dental, and vision insurance plans
- Company provided hospital indemnity, accident and critical care plans
- Retirement savings plan (401k) with company discretionary matching contributions
- Employee Stock Ownership Plan
- Paid time off and nine company holidays
- Professional development and training opportunities to enhance your skills and advance your career
- Flexible work hours and remote work options
- Employee assistance programs for physical and mental well-being
- Opportunities for growth and advancement within the organization
- AND many more!
Environmental Factors and/or Physical Requirements:
While performing the duties of this job, this position is required to have ordinary ambulatory skills sufficient to visit other locations; and the ability to stand, walk, stoop, kneel, crouch, and manipulate (lift, carry, move) light to medium weights of 10-50 pounds. Requires good hand-eye coordination, and arm, hand, and finger dexterity, including the ability to grasp, and visual acuity to use a keyboard, operate equipment and read application/form information. The associate frequently is required to sit, reach with hands and arms, talk, and hear.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities:
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability, or protected veteran status.
Haskell will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990 and the Americans with Disabilities Act Amendments Act of 2008. The job description will be reviewed periodically as duties and responsibilities change with business necessities. Essential and marginal job functions are subject to modification.
Haskell is a Drug-Free Workplace.
#LI-JP1
#LI-Hybrid
#LI-EL
