Admissions Associate - Lower School

Description
Are you a people person, a pro at problem-solving, and a champion of organization?
Do you have a knack for matching young personalities with the perfect educational fit?
Is your ideal work environment full of collaboration, where you'll work with an incredible team of colleagues and educators?
Then we've got the job for you! As our Admissions Associate for Lower School, you'll help families begin the incredible journey through our PK-12 community built for creative and curious minds.
Where you'll work: Oregon Episcopal School prepares students for higher education and lifelong learning by inspiring intellectual, physical, social, emotional, artistic, and spiritual growth so that they may realize their power for good as citizens of local and world communities.
Oregon Episcopal School occupies a wooded 59 acre campus where 880 students in Pre-K through 12th Grade share an excellent faculty, an inquiry- based curriculum, and a strong sense of community. The School values employees who seek to continually develop the OES Essential Competencies in students and themselves.
As an Episcopal school, we are rooted in a rhythm of gathering and reflection that values and respects all beliefs and cultures. As such, we educate toward a larger purpose- toward inclusion and respect, service and justice, and commitment beyond ourselves.
What you'll do: The Admissions Associate for Lower School (LS) plays a key role on the enrollment team as it supports the mission and overall strategic objectives of OES. The admissions staff works to fully enroll students while maintaining class compositions that demonstrate cultural, geographic, economic, gender, religious, racial and ethnic diversity. This individual demonstrates a thorough understanding of the recruitment and enrollment process by participating in all aspects of the admissions process, and through building strong, positive relationships within the OES community, with applicants, and their families. The Admissions Associate for Lower School works closely with the director of enrollment management to develop and implement strategies for successfully attaining enrollment goals. The successful associate will be flexible and conscientious, possess excellent cross-cultural communication skills, and continually keep equity and justice issues at the forefront of their work.
ESSENTIAL DUTIES
Recruitment

• Collaborate with enrollment team to set annual recruitment goals and schedule
• Independently source, recruit, screen, and recommend students for admission
• Support colleagues in producing outreach material including, but not limited to, paper, electronic, and video deliverables
• Travel locally to recruit applicants
• Attend and exhibit at recruitment fairs and related events
• Speak publicly to recruit new families
• Develop relationships with a network of sources in order to encourage referrals of qualified, mission-appropriate student applicants
• Manage each component of the Lower School admissions process. This includes, but is not limited to parent tours, student visitor program, parent interviews, applicant assessment, and application file review

• Participate in the planning, organization, and implementation of admissions events such as open houses, information evening, welcome celebration, new student social, and other related events, including recruiting and managing current Lower School student ambassadors

Community

• Facilitate regular meetings with the Lower School division head, assistant head of beginning years and assistant head of intermediate years; serve as main liaison between admissions and Lower School
• Stay abreast of Lower School curriculum, events, issues, etc. by regularly attending Lower School faculty meetings
• Build and maintain positive relationships with Lower School faculty and staff; regularly visit various Lower School classes
• Maintain a visible presence in the Lower School community. Examples include attending gathering, chapel, performances, and division-specific events
• Be familiar with Middle School and Upper School programs in order to articulate the value of an OES education at any level, while being particularly attuned to the Lower School's role in advancing all-school vision and goals
• Participate in school-sponsored equity and justice workshops and learning opportunities
• Engage with other admissions professionals through local, regional, and national conferences, seminars, and workshops

Enrollment

• Achieve full enrollment of the Lower School program with qualified, mission-appropriate students
• Know and advocate appropriately for each applicant to the Lower School
• Manage and train the Lower School admissions committee
• Maintain, read, and prepare all applicant files and related material for the Lower School admissions committee
• Facilitate ratings and decisions meetings
• Maintain wait pool
• Participate in class placement meetings
• Perform other duties as assigned

Requirements
MINIMUM QUALIFICATIONS

• Bachelor's degree or equivalent combination of training and experience
• Three to five years' experience working in admissions or similar activities, e.g. teaching, promotions, non-profit work
• Intercultural competence: ability to interact appropriately with persons of diverse backgrounds, ability to work effectively on diverse teams, demonstrated commitment to equity and inclusion for all people
• Willingness and ability to travel domestically to attend student recruiting functions; may require travel by vehicle or use of own vehicle
• Ability to work some evening and weekend hours
• Extensive digital literacy: comfort working in a paperless environment; intermediate to advanced Google platform (we are a Google-based school) and other web-based applications such as Zoom, Skype, Calendly, and other communication applications, as appropriate to job duties, and ability to learn and adapt as needed and as digital tools evolve

• Utilize basic office equipment such as printer, copier, scanner, and web-based phone system.

• Ability to pass a criminal background check and pre-employment drug screen

PREFERRED QUALIFICATIONS

• Advanced degree
• Experience in a school setting, especially in an admissions office
• Familiarity with independent schools
• Experience working with preschool and/or elementary aged children and families
• Experience and familiarity working within a database system, particularly Veracross
• Fluency in one or more language in addition to English

KNOWLEDGE, SKILLS, AND ABILITIES

• Ability to work well with internal constituents as well as the global public
• Excellent verbal and written communication skills: ability to draft professional correspondence, professional phone demeanor, knowledge of norms of email correspondence, strong presentation skills
• Organizational skills: ability to manage competing deadlines and prioritize work appropriately, accuracy and attention to detail, demonstrated ability to meet deadlines
• Interpersonal skills: enthusiasm for team work, ability to maintain collegial relationships with colleagues, warm, welcoming demeanor when dealing with prospective families and the public
• Ability to exercise a high degree of discretion in handling sensitive or confidential information

PHYSICAL REQUIREMENTS

• Mobility sufficient to navigate the OES campus and off campus venues
• Ability to communicate clearly with students, colleagues, parents, and the public
• Ability to sit at computer and keyboard for extended periods
• Ability and willingness to travel by commercial plane
• Ability to navigate unfamiliar cities
• Ability to lift and carry up to 50 pounds with or without assistance on an occasional basis

Please submit a cover letter with your resume.