Admissions Assistant

CVCC

Admissions Assistant

SALARY See Position Description

LOCATION Phenix City, AL

JOB TYPE Full-Time

JOB NUMBER 2024-05

OPENING DATE 3/15/2024

CLOSING DATE 3/29/2024 11:59 PM Central CAMPUS

LOCATION Chattahoochee Valley Community College

Position Summary

NOTE: CHATTAHOOCHEE VALLEY COMMUNITY COLLEGE OBSERVES EASTERN TIME.

Under the general direction of the Director of Admissions/Registrar, the person in this non-supervisory position provides assistance to the Admissions Office in the development, maintenance, and storage of student records. In addition, this position assists students at the Admissions Office counter.

Salary: Appropriate placement on Salary Schedule E4 05: ($35,769-$50,777), which is based on years of directly related full-time experience.

Applicants must meet the minimum qualifications as indicated on this vacancy notice and must submit a completed online application packet through the online application system by the deadline date in order to be considered for this position. It is the sole responsibility of the applicant to ensure his or her application packet is complete. Incomplete application packets will eliminate the possibility of an interview.

A complete application packet consists of the following:

• Online employment application
• Cover letter
• Current resume
• Copies of all college transcripts

Verification of experience (employment) will be required after the interview process and prior to an offer of employment. Letter(s) must come from current and/or former employees, verifying employment experience to meet minimum required qualifications and for appropriate placement on the salary schedule. Letter(s) must include employment dates, employment status, and job title and be on official letterhead with an authorized signature.

Completion of all sections of the online application is required. Application materials, including transcripts, must provide documentation that the applicant meets all minimum qualifications. Degrees must be posted on transcripts.

Unofficial transcripts are acceptable for applications; however, official transcripts may be requested by the College prior to extension of an employment agreement to the successful candidate. Incomplete application packets will eliminate the possibility of an interview. It is the sole responsibility of the applicant to ensure his or her application packet is complete. Once submitted, all application materials become the property of CVCC. Only applications received during the period of the announcement will be considered. NO PHOTOS, please. Request for copies of application materials, including transcripts, will be denied by the College.

Anticipated Start Date: As soon as possible, or as negotiated.

Essential Duties and Responsibilities

1. Maintain regular and predictable attendance.

2. Assist students through the enrollment process and in the Admissions Office.

3. Perform routine clerical duties, including answering the telephone, filing, and copying.

4. Process incoming correspondence daily.

5. Run reports as requested.

6. Process incoming transcripts.

7. Process enrollment verifications and student changes.

8. Process official outgoing transcript requests.

9. Process and distribute interoffice mail.

10. Process attendance verifications and reinstatements.

11. Scan documents into Banner Xtend.

12. Process dual enrollment and accelerated high school student admissions and registrations.

13. Process grade changes per instructors.

14. Generate and mail suspension letters.

15. Record receipt of incoming transcripts in the campus software system.

16. Pull in E-scrip, JST, National Clearinghouse, and Parchment transcripts electronically, and record daily.

17. Process applications for admissions.

18. Provide back-up support to Admissions Office staff as needed.

19. Assist with advance registration, registration, and late registration process.

20. Assist with grade processing each semester.

21. Process certificate and diploma evaluations for completers.

22. Process adds/drops and withdrawals daily.

23. Download and record ACT scores.

24. Assist with international student processing.

25. Process and track career pathway registrations.

26. Assist with the coordination of graduation and participate in graduation rehearsal and ceremony as required.

27. Text and communicate with students through the Mongoose platform

28. Assist with New Student Experience.

29. Assist students in the designated registration room.

30. Perform other duties as assigned.

OTHER DUTIES AND RESPONSIBILITIES

1. Adhere to all policies and procedures set forth by the College.

2. Maintain confidentiality of identified sensitive information and of departmental information.

3. Remain current in and enhance professional knowledge and skills through professional development and continuing e

4. Interact with and serve diverse student and employee populations in a courteous and friendly manner.

5. Adhere to College standards of professionalism and confidentiality, including courteous and friendly interaction with o

6. Maintain appropriate work hours as outlined in State and College policies and assigned by supervisor or dean.

7. Recruit potential students to the College and assist in retention efforts.

8. Represent the institution in a positive manner.

9. Participate in registration and schedule adjustments, as assigned.

10. Serve on committees as assigned.

11. Attend department and division meetings.

12. Participate in the College planning process.

Qualifications

• Associate degree, or the equivalent (60 semester hours), from a regionally accredited institution
• Two (2) years of directly related full-time experience
• Ability to demonstrate computer and typing skills during screening
• Ability to maintain confidentiality
• Effective oral and written communication skills; proficiency in the English language
• High degree of workplace professionalism
• Strong work ethic
• Ability to work a flexible schedule
• Proficient use of the Microsoft Office suite, including Word, Excel, PowerPoint and Outlook

PREFERRED QUALIFICATIONS:

Two (2) years of postsecondary education work experience

Application Procedures/Additional Information

All correspondence with applicants regarding this search process will be sent via email.

Applicants must meet the minimum qualifications indicated on this vacancy announcement and must submit a complete application packet via the online application process by the deadline in order to be considered. PLEASE DO NOT UPLOAD PHOTOS.

The online application link is found on the employment page of the College's website at https://www.cv.edu/about/leadership/human-resources/ and https://www.schooljobs.com/careers/accs/chattahoochee.

Applicants who fail to submit all required information will be disqualified. Only applications received during the period of this announcement will be considered. The College will not incur the cost of applicants' interview expenses. Applicants desiring reasonable accommodations for the interview are encouraged to request such accommodations when contacted for an interview appointment.

The College reserves the right to fill the position within one year of the state anticipated starting date or not to fill the position due to budgetary or operational considerations. Further, the College reserves the right to fill more than one position in the same job classification should another vacancy occur during the search process.

All male applicants between the age of 18-26 must provide proof of Selective Service Registration.

In accordance with Alabama Community College System policy and guidelines, the applicant selected for employment will be required to sign a consent form and to submit payment for a criminal background check. Employment will be contingent upon receipt of a clearance notification from the criminal background check. In the event a conviction for a felony or any crime involving moral turpitude is found, the procedures established for the Board of Trustees policy concerning criminal background checks will be followed.

Chattahoochee Valley Community College (CVCC) is an active participant in the Employment Eligibility Verification Program (E-Verify) which electronically confirms an employee's eligibility to work in the United States as required by the Department of Homeland Security. Applicants hired by CVCC will be subject to the E-Verify process pursuant to Act. No. 2011-535.

CVCC is an Equal Opportunity Employer. It is the official policy of the Alabama Community College System that no person shall, on the grounds of race, color, disability, gender, religion, creed, national origin, or age, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity or employment. CVCC will make reasonable accommodations for qualified candidates or employees. CVCC reserves the right to withdraw this job announcement at any time prior to the awarding.

Job Type: Full-time

Pay: $35,769.00 - $50,777.00 per year

Benefits:

• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person