Administrator - Home Health Agency

The Administrator is responsible for the direction, coordination, and general organization of the all programs, services and functions of the Home Health Agency. The Administrator is responsible for all day to day operations of 4 Your Peace of Mind, LLC; ensuring that a qualified Clinical Manager is available during all operating hours, and ensuring that 4 Your Peace of Mind Home Health employs qualified personnel, including the development of personnel qualifications and polices.
The Administrator must perform, at a minimum, meet the qualifications outlined in 42 CFR 484.115(b):

• A master's degree in nursing with an active license to practice nursing in this state and at least one (1) year of supervisory or administrative experience in a health care facility program which included care of the sick; or
• A master's degree in public health or administration with a concentration of study in health services administration, and at least one (1) year of supervisory or administrative experience in a health care facility/program which included care of the sick; or
• A baccalaureate degree in nursing with an active license to practice nursing in this state and at least two (2) years supervisory or administrative experience in a health care facility/program which included care of the sick; or
• A baccalaureate degree in administration with a concentration of study in health services administration and at least two (2) years' supervisory or administrative experience in a health care facility/program which included care of the sick; or
• A physician licensed to practice medicine and surgery in the State of Connecticut who has had at least one (1) year supervisory or administrative experience in a health care facility/program which included care of the sick; or
• Employment as the administrator of a Home Health care agency in this state as of January 1, 1981, who has been so employed continuously for the five (5) years immediately preceding January 1, 1981; or
• Continuous employment as an administrator of a Home Health care agency as of January 1, 1979; except that on and after January 1, 1986, no person shall be employed as an administrator of a Home Health care agency pursuant to this subdivision unless such person additionally meets one of the requirements of subparagraphs (1) through (5) inclusive above.

The Administrator or pre-designated alternate shall be accessible and available during all hours in which services are being provided to clients. The Administrator must be able to demonstrate involvement with the day to day operations the Home Health Agency upon survey.
A qualified person shall be pre-designated in writing to act in the absence of the Administrator and meet the same qualifications as the Administrator. This individual will assume all the responsibilities as outlined in this policy and the 4 Your Peace of Mind Home Health Administrator Job Description. Orientation to the responsibilities of the Acting Administrator will be documented and filed in the individuals personnel file.
The Administrator may serve as the Home Care Clinical Manager if he/she meets state of CT qualifications and has at least one (1) year of nursing experience and has Home Health or public health experience.
The full extent of the Administrators responsibilities will be defined in the applicable job description.
Purpose:
To define the overall responsibilities of the Administrator position in accordance with State of Connecticut statutes, regulations and Administrative codes and CHAP accreditation standards.
Procedure:

1. The Administrators resume, diplomas/transcripts, and reference checks will be retained to validate the individuals educational qualifications.
   
2. During the interview process, the individuals knowledge regarding state regulations and other applicable regulations will be assessed. Only an individual with sufficient knowledge of these subjects will be considered for the position.
   
3. Responsibilities of the position will include but not be limited to:
   
4. Organize and direct the ongoing functions of the agency;
   
5. Maintain ongoing liaison between the Governing Body, the Professional Advisory Committee and the staff;
   
6. Developing and implementing written and current policies and procedures necessary to direct the administrative, personnel and client care operations of the agency in conjunction with the Governing Body and Professional Advisory Committee;
   
7. Ensuring the provision of safe and appropriate services in accordance with written service plans and in accordance with 4 Your Peace of Mind Home Health policies;
   
8. Employ qualified personnel and ensure adequate staff education, competency and evaluation;
   
9. Ensuring that all personnel and client care practices are consistent with 4 Your Peace of Mind Home Healths agency policies and procedures.
   
10. Ensure that client care assignments are based on the caregivers abilities, skills and competence;
    
11. Ensuring that 4 Your Peace of Mind Home Health does not accept or retain clients for who the agency does not have the capabilities or resources to provide services;
    
12. Ensure the timely internal investigation of complaints, grievances, accidents, incidents, medication or treatment errors and allegations of abuse or neglect involving individuals who provide services for 4 Your Peace of Mind Home Health. Refer to 4 Your Peace of Mind Home Health Client/Service Grievance Policy and QAPI Program Policies.
    
13. Ensure the timely reporting of allegations of abuse or neglect to the appropriate authority that includes but is not limited to Connecticut regulatory authorities and CHAP.
    
14. Ensure the availability of information and support systems to meet agency service and operational needs.
    
15. Processes for recruitment and retention of staff.
    
16. Ensure adequate provision of physical and financial assets.
    
17. Ensure the accuracy of public information materials and activities including advertisements and brochures that the agency uses to represent itself to the community-at-large; and
    
18. Implement an effective budgeting and accounting system.
    

1. Refer to the 4 Your Peace of Mind Home Health policy for Designation of 4 Your Peace of Mind Home Health Management Personnel for the procedure to for ensuring qualified coverage in the absence of the Administrator.