Administrative Support - Senior

Since 1906, UWG has been home to those who are eager to learn, grow, and advance. Now, nearly 13,000 students from across Georgia, 31 states and 62 countries call UWG home. With 95+ undergraduate programs and concentrations, and 35 master's, specialist, and doctoral degree programs, our institution builds capacity to help develop talent pipelines for in-demand industries. Today, we're a regional powerhouse, making an economic impact of more than $633 million in the region and state.

With our main campus in Carrollton (GA) and presences in Douglasville (GA), Newnan (GA), and online, we take pride in working every day to curate a first-choice university by making a difference in the lives of our students, alumni, industry partners, and the communities we serve.
The academic enterprise of the university is organized into our College of Art, Culture, and Scientific Inquiry; College of Education; Richards College of Business; University College; School of Communication, Film, and Media; Tanner Health System School of Nursing; Honors College; Graduate School; UWG Newnan; and our UWG Douglasville Center.

Provides Administrative Support to the College of Education's six academic departments, six department chairs, Dean's Office, and over 100 full time faculty. This support includes extensive course building and scheduling, hiring documentation management, purchasing and inventory management, preparing marketing materials, and general faculty support. Must be able to successfully pass a Purchasing Card credit check.

30% - Course Building Completes complex course building for six academic departments (on average 650 courses per semester). Collaborates with department chairs and assistant chairs for specific course/section scheduling and changes. Ensures course schedules are accurate and adhere to UWG and USG requirements for modalities, enrollment, and credit hours. Monitors waitlists for relevant courses and communicates with administrators for appropriate action.

20% - Hiring Assists with hiring of part-time faculty for each of the three academic semesters. Completes the Authorization to Employ form for each employee and ensures accuracy of information and teaching schedule. Assists chairs with the Graduate Faculty status process.

25% - Marketing Assists six department chairs and assistant chairs with the preparation of marketing materials to advertise programs and schedule recruitment events for over 70 programs and degrees. Collaborates with UCM on marketing policies and procedures.

25% - Purchasing and Other duties Assists six academic departments with establishing vendors, preparing quotes, making purchase orders, maintaining p-card documentation and processes, and receiving orders. Oversees the registration override process for six academic departments (over 4000 students) to ensure timely approvals and student registration for courses each semester. Provides Administrative Support to six department chairs, 18 assistant chairs, and 100+ faculty as needed. Supervises student assistants in COE Central Support.

Educational Requirements
High School diploma or equivalent
Required Experience
A minimum of four years of administrative experience or a combination of training, education and experience. Must successfully pass a credit check for purchasing responsibilities.

Preferred Experience

Experience with USG and/or UWG systems and platforms for hiring and course scheduling.

Preferred Education

Experience with USG and/or UWG systems and platforms for hiring and course scheduling.

$21.63 per hour

$21.63 per hour

Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with the University of West Georgia, as determined by the University of West Georgia in its sole discretion, confirmation of the credentials and employment history reflected in your application materials and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test. Offers are made expressly subject to the applicable federal and state laws, to the statutes, rules and regulations of this institution and to the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.

The University of West Georgia is an equal employment, equal access, and equal educational opportunity, and affirmative action institution. It is the policy of the University of West Georgia to recruit, hire, train, promote and educate persons without regard to race, color, national or ethnic origin, age, disability,
gender, religion, sexual orientation, gender identity or veteran status as required by applicable state and
federal laws (including Title VI, Title VII, Title IX, Sections 503, and 504, ADEA, ADA, E.O. 11246,
and Rev. Proc. 75-50