Administrative Professional

Who we are looking for

Looking for a passionate, self-motivated, and highly organized Executive Assistant.

Reporting to the Business Planning Manager, the primary responsibility of this role is to perform administrative duties supporting executive leadership (President, VP, and GM level) within TBMNC.

 What you will be doing

• Manage corporate leaders’ calendars and events for President and VP
• General administrative/clerical duties as assigned for GMs and above
• Create and update weekly/monthly reports
• Manage visitor schedules and accommodations
• Handle external requests for time with Executives
• Create documents and presentations for Executive meetings
• Schedule travel and support with expense reports for Executives
• Daily, weekly, and monthly reporting of projects and activities.
• Collaborate with other staff within TBMNC to support job functions as needed
• Manage requests related to usage of temporary office- facilitate necessary approvals, provide directions and contacts.
• Develop methods to identify and resolve problems.
• Prioritize and develop options for problem resolution and seek management approval to implement.

What you bring

• Associates degree (or higher) in Business Administration or related field or equivalent professional experience
• Intermediate to Advanced skill in Microsoft Word, PowerPoint, Excel
• Advanced skill in Microsoft Outlook
• Experience in a fast paced role requiring multi-tasking and consistent follow up to ensure tasks are completed in a timely manner
• Experience in a role utilizing organization skills (ability to prioritize multiple activities/tasks)
• Experience in a role with quickly changing responsibilities, tasks, assignments and the ability to manage a quick pace
• Experience supporting Executives in an administration role

Added bonus if you have

• Japanese or other language skills
• Experience in a start-up environment

What we’ll bring

During your interview process, our team can fill you in on all the details of our industry-leading benefits and career development opportunities. A few highlights include: 

• A work environment built on teamwork, flexibility and respect
• Professional growth and development programs to help advance your career, as well as tuition reimbursement
• Vehicle purchase & lease programs
• Comprehensive health care and wellness plans for your entire family
• Flexible work options based on business needs
• Toyota 401(k) Savings Plan featuring a company match, as well as an annual retirement contribution from Toyota regardless of whether you contribute
• Paid holidays and paid time off
• Referral services related to prenatal services, adoption, child care, schools and more
• Flexible spending accounts
• Relocation assistance (if applicable)

To save time applying, Toyota does not offer sponsorship of job applicants for employment-based visas or any other work authorization for this position at this time.