Administrative Office and Shipping Coordinator

Would you like to be part of a fantastic and world-class team, working for a company set in a picturesque environment with a focus on achieving a healthy work-life balance with a flexible schedule?

Come join our dynamic team as an Administrative Office and Shipping Coordinator, where you'll play a pivotal role in ensuring the smooth operation of our workspace.

At Lighthouse, we take pride in our beautiful office location, vibrant team culture, and commitment to work-life balance.

About the CompanyFounded in 1982, Lighthouse Worldwide Solutions is the world’s leading supplier of real time contamination monitoring systems and airborne particle counters. Lighthouse offers the most complete line of contamination monitoring solutions available that include Airborne Particle Counters, Microbial Samplers, and Liquid Particle Counters, as well as Temperature / Humidity sensors. Recently added production of air purification products, manufacturing of personal protective equipment. These solutions are now found in semiconductor, pharmaceutical, data storage, biotechnology, aerospace, and defense industry plants worldwide.

Job Summary: An Administrative Office and Shipping Coordinator facilitates efficient operation of the assigned department by performing a variety of clerical, administrative and Shipping tasks. Additionally, this role coordinates with third party vendors facilities/building matters and maintain efficient and smooth operation of the physical jobsite.

Essential duties and responsibilities:

• Follow all safety rules and regulations, all work must be done thinking “Safety First”.
• Answers and transfers phone calls, screening when necessary. Taking and delivering messages.
• Welcomes and directs visitors and clients.
• Responsible for helping the team with any shipping needs.
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data as needed.
• Responds to and resolves administrative inquiries and questions.
• Occasionally schedules travel, meetings, PR’s and appointments for managers, or executive team.
• Prepare communications, such as memos, emails, invoices, reports and other correspondences.
• Write and edit documents from letters to reports and instructional documents.
• Create and maintain filing systems, both electronic and physical.
• Create and maintain office supply inventory systems, both electronic and physical.
• Ensures assigned equipment is in proper working order and available for use.
• Coordinate maintenance of office equipment and ordering new materials as needed.
• Maintains physical space, ensuring a safe, clean, and functional environment.
• Maintain calendars.
• For all on -site positions, must show up to work to perform job duties.
• If ever working remote or hybrid model (from home, or offsite location), must be able to travel to LWS office when requested if any company needs arise.
• Good communication skills.
• Ability to work with and as a Team.
• Get along with others, not creating an offensive or hostile work environment.
• Able to lift up to 23 kilos.
• The above listing represents the general duties considered essential functions of the job and is not to be considered a detailed description of all the work requirements that may be inherent in the position.

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Proficient in Microsoft Office Suite or related software.
• Excellent organizational skills and attention to detail.
• Ability to effectively present information and respond to questions from peers, managers, and personnel from various departments within the organization.
• Moderate level of proficiency with personal computers.
• Excellent attention to detail and accuracy.
• While performing the duties of this job, the employee is frequently required to stand, walk, sit, use hands and arms, talk and hear.
• Gathers and analyzes information skillfully. Identifies and resolves problems in a timely manner.

Education and Experience:

• Pass grades in Math & English required. Some level of further educationpreferred.
• Previous experience in an administrative role.
• Shipping experience is advantageous.

Lighthouse Worldwide Solutions is an Equal Opportunity Employer. We encourage candidates from all backgrounds to apply. All qualified applicants will be considered for employment without regard to race, age, color, sex, religion, national origin, marital status, ancestry, citizenship, veteran status, sexual orientation or preference, gender identity, disability status, or any other legally protected status.