Administrative Data Intern

With an annual budget of $1.6 billion and more than 6,000 employees throughout the five boroughs, the New York City Department of Health and Mental Hygiene (NYC DOHMH) is one of the largest public health agencies in the world, serving 8 million New Yorkers from diverse ethnic and cultural backgrounds. We're tackling a broad range of public health issues with innovative policies and programs and getting exceptional results, but our work is never finished. The breadth of our innovative programs provides the widest range of choices for every member of our team.

Program Description:

The Division of Epidemiology provides expert epidemiologic support to DOHMH programs and external organizations in order to improve monitoring and delivery of public health services is New York City. Division Management is committed to providing oversight, management, technical support and guidance for division programs and bureaus. Division Management promotes operational and administrative efficiencies within the division by supporting the bureaus and programs in several key areas including budget administration, grants and contracts management, office administration, personnel services and procurement of goods and services. The unit also provides advocacy, guidance and support for bureau and program leadership by ensuring they have adequate resources to accomplish goals and assisting in resolving issues involving operations, productivity and technical matters.

Summary of Position:

The Division of Epidemiology is requesting an Administrative Data Intern to assist with the data entry and management for Epidemiology Administration activities. The intern will be responsible for collecting data from various sources, organizing it, and entering it into an internal database.

Specifically, the Administrative Data Intern will:

• Retrieve updated reports from a variety of DOHMH internal systems, such as PECOS and OES, as scheduled by data manager. Enter updated data into internal database for proper tracking and archiving.
• Perform regular quality assurance checks on all personnel and procurement related reports sent to Assistant Commissioners. Ensure that information has been updated and reflected properly on the report by reviewing database usages and comparing to previous reports.
• Organize and maintain all shared folders related to internal database. Purge archival data no longer needed. Perform regular back up databases to prevent loss or corruption of collected data.
• Count materials, equipment, merchandise, or supplies in stock and enter in the database as needed. Report discrepancies between physical counts and computer records to Data Manager.
• Assist Data Manager with inventory reports and other ad-hoc reports as requested.
• Perform other special projects as assigned.
• Rate: $17.30 - $17.30 per hour

Qualifications and Requirements:

• Comfortable with Microsoft Office applications such as Excel and/or Access.
• Previous experience in inventory control or data management a plus.
• Proficient math and analytical skills.
• Excellent communication and interpersonal skills.
• Salary: $17.30 - $17.30 per hour

At PHS, we place immense value on diversity within our teams, understanding that varied backgrounds and experiences significantly enhance our community and propel us toward our goals. If you find you don’t have experience in all the areas listed above, we still encourage you to apply and share your background and experiences in your application. We are eager to discover how your unique perspective can bring positive transformations to our team and help advance our mission of creating healthier, more equitable communities. We look forward to learning more about you!

PHS is proud to be an equal opportunity employer and encourages applications from women, people of color, persons with disabilities, lesbian, gay, bisexual and transgender individuals, and veterans.