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SalaryJob Overview:
The Sales Administrative Assistant supports several VP level leaders by providing high level of professional support which includes a balance of administrative work as well as ongoing ad hoc and project/business initiatives such as planning meetings, planning group activities and sourcing catering for meetings and events, tracking deliverables.
What you'll do:
- Coordinate complex calendars and heavy schedules for supported VP's
- Collaborates closely with the other EBP's in Revenue and across the company
- Works closely and effectively with the VP's to keep them well informed of upcoming commitments and responsibilities, with appropriate and timely follow-up
- Anticipates VP's needs/requirements and can manage different and conflicting objectives, projects or activities at once
- Generates reports, handles multiple projects including preparing and reconciling expense reports for, may approve expense reports on behalf of the VP's as needed
- Complete projects and special assignments in a timely manner
- Maintains customer confidence and protects operations by keeping information confidential
- Purchases and maintains inventory of department supplies
- Supports meetings by taking action items and following up. May help with development of presentations
- Coordination and planning of events to included catering, travel, creating of materials
- General administrative duties such as screening telephone calls, reviewing mail and distributing/responding as needed
- Other job duties or special projects as assigned
What we're looking for:
- 3+ days required in the Charlotte Headquarters Location (this is not a fully remote role)
- Attention to detail and high level of accuracy
- Effective organizational skills
- Analytical thinker and problem solver
- Strong Decision maker
- Team building skills
- Effective verbal and listening skills
- Able to manage multiple priorities
- Effective written communications skills
- Excellent interpersonal skills
- Strong computer efficiency including Microsoft Suite programs such as Excel, Word and PowerPoint
About AvidXchange
AvidXchange is a leading provider of accounts payable ("AP") automation software and payment solutions for middle-market businesses and their suppliers. By trade, we are a technology company, but if you ask anyone who works here, they'll tell you our people are at the core of who we are. We focus on creating a culture of Diversity, Inclusion & Belonging, and are proud to be a safe place where teammates can bring their whole selves to work. At AvidXchange, mindset is everything. We are Connected as People, Growth Minded, and Customer Obsessed. These three mindsets represent our culture – who we are, who we've always been, and they guide us to improve every day. Since our founding in 2000 in Charlotte, NC, we've created a company of over 1,600 teammates working in one of our 5 offices across the U.S., or remotely. AvidXchange is proud to be Certified™ as a Great Place to Work®. The prestigious recognition is based on anonymous data from our teammates and makes official what our teammates have known for years – that AvidXchange is a Great Place to Work®.
Who you are:
- A go-getter with an entrepreneurial mindset – that means you are not afraid of taking risks, winning big or facing the unknown.
- Someone who understands that business is people centric. Connecting with others as humans first allows you to develop mutually beneficial working relationships.
- Focused on making a difference for our customers. AvidXchange exists to help solve complex problems for our customers so we can all realize our potential.
What you'll get:
AvidXchange teammates (we call them AvidXers) get the perks and prestige of a publicly traded tech company paired with the flexibility of a founder-led startup. We help our AvidXers develop as professionals and as human beings, providing work/life balance, development programs, competitive benefits and equity options. At AvidXchange, we are building more than a tech company – we are building an experience. We remain committed to a culture where you can fully be 'you' – connected with others, chasing big goals, and making a meaningful impact. If you want to help us grow while realizing your potential and creating stories you'll tell for years, you've come to the right place.
AvidXers enjoy:
- 18 days PTO*
- 11 Holidays (8 company recognized & 3 floating holidays)
- 16 hours per year of paid Volunteer Time Off (VTO)
- Competitive Healthcare
- High Deductible Heath Plan Option that has $0 monthly premium for teammate-only coverage
- 100% AvidXchange paid Dental Base Plan Coverage
- 100% AvidXchange paid Life Insurance
- 100% AvidXchange paid Long-Term Disability
- 100% AvidXchange paid Short-Term Disability
- Employee Assistance Program (EAP) - Provides counseling services, legal and financial consultations and health advocacy for Teammates and their eligible dependents
- Onsite Health Clinic with Atrium Health** - available to Teammates and their eligible dependents
- 401k Match up to 4%
- Parental Leave: 8 weeks 100% paid by AvidXchange***
- Discounts on Pet, Home, and Auto insurance
- BrightDime Financial Wellness Tool, offered free to teammates
- WeeCare Childcare Service: helps teammates find affordable daycare, childcare, and tutors 40% less expensive than traditional daycare centers
- Perks at Work: free discount program that provides teammates the opportunity to save on items from electronics, movie tickets, car buying, vacations, and more
- Onsite gym fitness center, yoga studio, and basketball court****
- Tuition Reimbursement up to the federal maximum of $5,250*****
- Hybrid Workplace Flexibility
- Free parking
- Fully granted from beginning of year, pro-rated if hired mid-year
**Charlotte location only
***Must be full-time for at least 3 months
****Charlotte location only
*****Must be full-time for at least one year
Equal Employment Opportunity
AvidXchange is an equal opportunity employer. AvidXchange is committed to equal employment opportunity in accordance with applicable federal, state, and local laws. AvidXchange will not discriminate against applicants for employment on any legally recognized basis. This includes, but is not limited to veteran status, race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age and physical or mental disability.
