Administrative Assistant to Vice President of Engineering (TSSD)

CITIZENSHIP REQUIRED FOR THIS POSITION: No
RELOCATION ASSISTANCE: Relocation assistance may be available
CLEARANCE TYPE: None
TRAVEL: No
Description
At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work - and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.
The Tactical Space Systems organization within the Northrop Grumman Space Systems sector pushes the boundaries of innovation, redefines engineering capabilities, and drives advances in human space exploration. Our team is chartered with providing the skills and innovative technologies to provide full-service missions in Space Security, Human Exploration, Tactical Sensing, Space Science, and Global Commercial Communications. Come be a part of our mission!
Northrop Grumman's Tactical Space Systems Division (TSSD) is seeking an Administrative Assistant to our Vice President of Engineering to join our team of qualified, diverse individuals. The position will be based in Gilbert, Arizona.
In this role, the selected candidate will be highly motivated, collaborative, detail oriented, assertive as necessary, and able to create and support a positive work environment by maintaining amicable relationships across leaders and administrative support. The selected candidate must be able to professionally and effectively communicate both written/verbally with internal and external representatives of all levels, demonstrating tact, diplomacy, discretion, and judgment when conveying, gathering and sharing relevant information.
The selected candidate will be responsible for, but not limited to the following:

• Serves as a focal point for the TSSD Engineering organization and Gilbert site and communicates with internal and external customers and executives, professionally representing the corporation and organization.
• Performs office functions such as arranging meetings/conferences, preparing material, and setting up for meetings; answering phone calls and making proper referrals; receiving, referring, or answering mail; reserving conference room space and managing office supplies in support of all levels of the Engineering team.
• Assists in maintaining the organization's collaboration electronic sites, and department and programmatic folders. Follows up on open actions to ensure deadlines are met, and gathers, compiles, and reports on information relevant to supervisor's assignments.
• Makes domestic and international travel arrangements and prepares expense reports for members of the Engineering and Gilbert leadership team.
• Assists in event planning and activities of major organization initiatives and reviews. Operates independently to meet requirements of leadership team and offers expertise to assist other functions within the organization.
• Provides operational support for special projects; researches and obtains information, helps plan and ensure follow-through of assigned tasks.
• Position requires on-site support daily.
• Provides leadership guidance to business unit administrative teams, partners with executive leadership assistants in support of Sector goals.

The selected individual will be adept in the use of the Microsoft Office Suite and other software productivity tools and can work with minimal supervision while exercising good judgment, demonstrating flexibility and agility, prioritizing multiple tasks with competing deadlines, managing schedule conflicts and providing excellent follow through.
Basic Qualifications:

• Minimum High School Diploma/GED with six (6) years of additional education and/or experience
• Experience with organizing/maintaining/deconflicting schedules, meetings, and travel arrangements.
• The ability to obtain and maintain a TS/SCI security clearance.

Preferred Qualifications:

• Associates degree.
• Experience in Concur/ITRIP, I-Buy, NG ServiceNow
• Experience in reviewing and editing written material for correct spelling and grammar.
• Experience in Microsoft Office Suite including Word, PowerPoint, Outlook, Excel.

Northrop Grumman is committed to equality and diversity in our workplace. Northrop Grumman provides equal employment opportunity to all employees and applicants without regard to an individual's protected status, including race/ethnic origin, color, nationality, national origin, ancestry, sex/gender, gender identity/expression, gender reassignment, sexual orientation, marriage/civil partnership, pregnancy/maternity, religion or belief, creed, age, disability, genetic information, or any other protected status or characteristic.