Administrative Assistant to the Director of Housing

Position Summary

Under the direction of the Director of Housing, the Administrative Assistant performs various secretarial, clerical, and administrative duties related to housing. Duties and responsibilities include providing administrative support to ensure efficient operation of the office. The Assistant will Support the Director of Housing and staff through a variety of tasks related to organization and communication. The Administrative Assistant must rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected.

Major Duties and Responsibilities

• Work closely with Admissions and Security.

• Maintain contact lists.

• Produce and distribute correspondence memos, letters, faxes and forms.

• Assist in the preparation of regularly scheduled reports.

• Develop and maintain a filing system.

• Order office supplies.

• Book travel arrangements.

• Provide general support to visitors.

• Provide information by answering questions and requests.

• Responsible for the development of various documents using word processing software.

• Coordinate meetings, grievances, workshops and other events.

• Handle sensitive information in a confidential manner.

• Informs attendees and solicits a meeting location.

• Maintains a calendar of meetings and events.

• Schedule conferences and type correspondences for the Director of Housing and Security Coordinator as needed.

• Schedule grievances, assist in recommending new grievance committee members, setup grievance trainings.

• Assist in updating/revising the Admission and Continued Occupancy Policy (ACOP).

• Assist in updating/revising the Housing Choice Voucher Administrative Plan.

• Assist with the relocation process of any resident.

• Demonstrates effective customer relationships.

• Performs related duties as required.

Required Knowledge, Skills and Abilities

• Good communication and coordination skills.

• Knowledge of business English, spelling and arithmetic.

• Knowledge of PC operations and word processing software.

• Knowledge of modern office practices and procedures.

• Skill to operate typewriter, calculator, mini-computer, and common office machines.

Education and Experience

· Two years of college from an accredited college is preferred and experience to meet the required knowledge, skills and abilities.

· Two years of secretarial/clerical experience.

Special Requirements

• Ability to be covered under the Authority’s fidelity bond.

• Possession of a valid Georgia Driver’s License.

Job Type: Full-time

Pay: From $14.00 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Education:

• High school or equivalent (Required)

Experience:

• Administrative Experience: 2 years (Required)

Work Location: In person