Administrative Assistant, Facilities & Physical Plan

Job Details
Job Location
Wheeling University - Wheeling, WV
Position Type
Full Time
Job Category
Admin - Clerical
Description
Wheeling University invites applicants for Administrative Assistant, full time for the Physical Plant/Facilities Department. The individual will provide administrative support to the Facilities and Physical Plant staff, students, and visitors.
This includes;

• Greeting visitors; answering phones; Possesses strong customer service skills with vendors, contractors and staff
• Processing department mail
• Maintaining office supplies
• Maintains confidentiality.
• Processing purchase requisitions
• Scheduling meetings and appointments
• Processing deposits, purchase orders, and invoices; monitoring and maintaining the department budget;
• Developing and maintaining a calendar/schedule of events; assisting with event paperwork, signage, and set-ups; attends, records and prepares minutes for construction and Physical Plant meetings;
• Tracks and maintains project management documentation for construction and renovation jobs; and composes, edits, types, copies and files statistical and financial reports, minutes, punch lists, contracts, and correspondence
• Oversee employee scheduling and time card maintenance.
• Capable of prioritizing work.
• Must be able to work with minimal supervision.
• Ability to work well with co-workers, other departments, and students.
• Proficient in the use of database systems used for payroll, facilities reservations, purchase orders, and work orders.
• Provides quality work on a timely basis with attention to detail.
• Collects and organizes data
• Insures that departmental / area mandated requirements are documented and maintains training and certifications necessary to perform essential functions.
• The successful candidate must be committed to the academic and athletic success of the student-athlete and be able to support and promote the University's mission.
• Other duties as assigned

Qualifications
Minimum Education Level Required
High School Diploma or GED
Minimum Experience Level Required
Two years of related experience.
*Four years preferred.
Interested applicants can apply online at: https://wheeling.edu/about/employment/