Administrative Analyst Iii

Position Details
Position Information
Recruitment/Posting Title
Administrative Analyst III
Job Category
Staff & Executive - Administrative & Support
Department
RWJ-Family Medicine-Meb
Overview
New Jersey's academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University-New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.
Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.
Our clinical and academic facilities are located throughout the state-at Rutgers University-New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark's University Hospital in Newark, and other affiliates.
Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.
Posting Summary
Rutgers, The State University of New Jersey, is seeking an Administrative Analyst III for the department of Family Medicine at the Robert Wood Johnson Medical School.
Assists in the review, analysis and appraisal of current department administrative procedures, organization and performance and helps to prepare recommendations for changes and/or revisions; does other related work as required.
Among the key duties of this position are the following:

• Assists in administratively supporting department programs, centers, and divisions using established procedures and standards.
• Assists in the work involved in determining whether department activities and programs are essential and are carried out economically and efficiently.
• Maintains the daily/long range calendars and schedules for all SLT members, including meetings for the University, President/CEO/Deans/President's Cabinet to optimize time and efficiency.
• Responsible for processing all financial documents including but not limited to: Electronic Purchase requisitions, invoices, request for checks, travel reimbursements, interdepartmental transfers, and change in source of funds forms.
• Maintains time and attendance records, and coordinates schedules.
• Coordinates under the Business Manager's supervision all faculty and staff recruitments, appointments, applications for advancement and promotion, terminations, and faculty evaluations.

Position Status
Full Time
Hours Per Week
Daily Work Shift
Day
Work Arrangement
This position requires a fully on-site work arrangement.
FLSA
Exempt
Grade
21S
Position Salary
Annual Minimum Salary
57111.000
Annual Mid Range Salary
68274.000
Annual Maximum Salary
80870.000
Standard Hours
37.50
Union Description
HPAE, Local 5094
Payroll Designation
PeopleSoft
Benefits
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment
Staff - 12 month
Position Pension Eligibility
ABP
Qualifications
Minimum Education and Experience

• Bachelor's Degree plus two (2) years of responsible experience involving the review, analysis and evaluation of budgets, organizations, administrative practices, computer applications, and the recommendation of improved methods, preferably in a large business, government agency or educational institution.
• Equivalent experience, education and/or training may be substituted for the education requirements.

Certifications/Licenses
Required Knowledge, Skills, and Abilities

• Must be proficient in computer applications as required by the department or unit.

Preferred Qualifications
Equipment Utilized
Physical Demands and Work Environment

• Physical Demands: Standing, sitting, walking, talking, and hearing. No special vision requirements. Lifting up to 25 lbs.
• Work Environment: Office environment. Moderate noise.

Special Conditions
Posting Details
Posting Number
24ST0255
Posting Open Date
Special Instructions to Applicants
Regional Campus
Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus
Downtown New Brunswick
City
New Brunswick
State
NJ
Location Details
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements
Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees, Rutgers University requires all prospective employees to provide proof that they are vaccinated against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Rutgers University may require certain prospective employees to receive an updated (bivalent) vaccine dose. Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.
Affirmative Action/Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement