Administrative Analyst, Archie W. Dunham College Of Business

POSITION SUMMARY:

The Administrative Analyst role serves in the Archie W. Dunham College of Business. The role focuses on providing comprehensive administrative support to the college’s administration and faculty.

QUALIFICATIONS:

• Bachelor’s degree in business administration, analytics, communication, public relations, or a related field is required
• Preferred two years of experience in an administrative or analyst role, preferably in an academic setting
• Advanced proficiency in MS Office, including Word, Excel, PowerPoint, SharePoint, and Outlook
• Excellent customer service skills and mindset
• Excellent organizational, time management, and multitasking abilities
• Strong communication skills, both written and verbal, with an emphasis on
• clarity and professionalism
• Ability to quickly learn and use specific business software and hardware
• Ability to work in an office environment with occasional sitting, standing, walking, and lifting
• Work to further the University’s mission
• Must be able to completely affirm, uphold, and live within the Preamble of Houston Christian University and the Ten Pillars Core ConvictionsExhibit an active Christian faith with local church membership and involvement

• Administrative Activities:
• Serve as the general office manager for the college
• Handle incoming calls, e-mails, and visitors, providing a high level of customer service
• Assist in handling student queries and concerns, providing guidance and referral to appropriate campus resources
• Assist in handling IT issues for faculty and staff by initiating help desk tickets, communicating with IT during the process, and managing to resolution
• Maintain the college’s faculty rosters
• Process and catalog academic forms requiring signature by the Dean
• Update the academic class schedule with direction from department chairs
• Monitor and order supplies and materials
• Coordinate internal and external meetings and events, including room bookings, setup, and catering arrangements
• Budget Activities:
• Manage the annual operating budget accounts
• Manage the restricted budget accounts
• Track and report incoming gifts
• Process and reconcile college credit card expenses
• Monitor expenditures and prepare requisitions
• Process invoices and manage departmental purchases
• Create and update spending projections
• Create and update gift management reports
• Data Collection, Analysis, and Reporting Activities:
• Collect, catalog, and maintain data related to ACBSP accreditation
• Assist the Accreditation Liaison with ACBSP accreditation
• Collect, extract, and analyze data and provide reports for college operations
• Assist with college correspondence, reports, and presentations
• Manage the college SharePoint folders and documentation
• Marketing and Branding Activities:
• Monitor and update the college website and social media with news, events, and program information
• Manage content and distribution of the Dean’s newsletter
• Assist with the general marketing and branding activities for the college
• Standard In-Person Office Hours of 8:00am – 5:00pm, Monday – Friday
• Occasional evening or weekend hours for special events (e.g., annual awards dinner)
• Other duties as assigned by the Dean