Administrative / Accounting Manager

Salary: $60K - $70K

To be considered for this position you must be fully Bilingual in English & Spanish

Compensation: $60K to $70K per Year
Location: Hybrid (Miramar, Florida) – Occasionally, you might be required to go to our office.

The Administrative Manager will oversee and manage the administrative and financial responsibilities associated with the organization. The Administrative Manager is responsible for accounts payable, accounts receivable, maintaining detailed files of internal tracking and audit controls, payroll for all employees throughout the United States and internationally, maintaining all employee and client files, all reconciliations and regular reporting.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

1. Oversee all phases of Accounts Payable and Receivable, including timely and accurate invoice and check preparation and mailing, entering billing information into Xero accounting software and producing financial reports and analyses as required.
2. Liaison with vendors and clients regarding billings and collections.
3. Processing Payroll & Vendor Payments.
4. Reconcile bank accounts daily.
5. Assist with budget development and strategic planning by providing accurate and timely reports.
6. On-going front-office administrative tasks such as electronic file maintenance, answering the telephone, monitoring mail, assisting with correspondence and mailings, and general problem solving.
7. Provide support and troubleshooting as needed to management in the performance of their duties.

Competencies

1. Analytical Skills: Ability to analyze complex financial data and provide accurate financial reports and forecasts.
2. Leadership and Team Management: Strong leadership skills to manage and develop the accounting team effectively.
3. Communication Skills: Excellent verbal and written communication abilities for clear and concise financial reporting and team collaboration.
4. Problem-Solving Skills: Proficiency in identifying issues and implementing strategic solutions to overcome challenges.
5. Technology Proficiency: Skilled in accounting software and systems, and proficient in Microsoft Office, especially Excel.
6. Adaptability: Ability to adapt to changing financial environments and regulatory landscapes.
7. Continuous Improvement: Commitment to continuous learning and improvement.

Qualifications

• Bachelor’s Degree in Business or a related field.
• 5+ years of recent Accounting/Office Management Experience.
• Experience with Xero or Similar Accounting software, including multi-state payroll processing.
• Excellent organizational and time management skills.
• Excellent written and verbal communication skills.
• Excellent attention to detail and organizational skills.
• Extraordinary analytical and problem solving skills.
• Strong computer proficiency and typing skills.
• Advanced Microsoft Office skills (Outlook, Word, Excel, and PowerPoint).