Address
Form of workJob Description
GeoControl Systems, Inc.as a HUBZone company, is required to maintain a Federally mandated level of employees that reside (home residence) in a qualified HUBZone. ONLY applicants whose home address lies in a qualified HUBZone will be considered for this position.
You can verify whether you reside in a HUBZone by using the following website:
https://maps.certify.sba.gov/hubzone/map
**This position is non-exempt, maintaining HUBZone residency in a qualified census tract is a requirement of this position.**
Job Summary
The purpose/function of this position is to perform executive secretariat services and other support to Moon-to-Mars (M2M) Lunar Exploration Program. Tasks include executive secretariat for M2M milestone reviews and other team meetings, creation of technical meeting minutes and actions, coordination of action closure with actionees, coordination of meeting logistics and notices. The person will work at Johnson Space Center with a large team of System Engineering and Integration (SE&I) personnel across multiple NASA centers in a hybrid virtual environment.
Responsibilities
•Provide coordination services for major milestone reviews and other M2M-level meetings
•Create technical minutes and actions from meeting participation
•Coordination of action responses with actionees
•Coordinating, setting up and assisting to run meetings with mixed in-person and virtual attendance, including international participation with associated export control practice implementation
•Coordinate with stakeholders to develop, distribute and update meeting notices
•Organize, update and maintain team Sharepoint pages and associated data
•Participate in team meetings, status work progress and provide inputs for team success
•Assist in PowerPoint chart package development and document technical editing
Requirements
Required
o High school diploma
o Minimum of 6 years experience in administrative tasks with increasing responsibilities
o Experience at NASA or NASA contractor
o Experience providing support to formal boards and/or milestone reviews
o Experience working with multiple stakeholders simultaneously and multi-task assignments
•Desired
o Associates or bachelors degree
o Experience with NASA procedures and processes
o Experience with setting up meetings with international participants and the associated export control processes for their participation
o Experience supporting a technical engineering team
Skills/Training
•Required
o Well-developed skills in both written and verbal communication
o Experience in taking minutes and actions based on technical in-meeting discussions
o Ability to set up teleconferences and video conferences
o Self-motivated to proactively anticipate next steps for tasking
o Ability to work within a team environment, where the team is distributed across multiple NASA centers
o Ability to identify concerns and gaps in information and communicate concerns to leadership in a diplomatic and customer-oriented manner
o Ability to work and communicate with multiple people for various purposes in parallel, such as captured actions and minutes while navigating required meeting tools in meetings
o Experience in Microsoft TEAMS, Excel, Word, PowerPoint, Outlook
Proficient typing skills and abilities
•Desired
o Experience with Cisco WebEx meeting tool and Sharepoint
Benefits
GCS health and welfare benefits are designed to invest in you, and in the things you care about. Your health. Your well-being. Your security. Your future. Typical benefits offered include educational reimbursement, retirement benefits (401K, Roth), health benefits, tax saving options, disability benefits, life and accident insurance, voluntary benefits, paid time off and paid holidays, and parental and pregnancy leave.
This position is subject to the Service Contract Act ("SCA") and your pay and benefits comply with the Area-Wide Wage Determination ("AWD") applicable to the contract. This position will pay no less than the amount included in the AWD for the corresponding labor category. Additionally, this position will be eligible to receive the Health and Welfare Benefit included in the AWD, less the cost of certain benefits, including retirement.
GeoControl Systems, Inc.as a HUBZone company, is required to maintain a Federally mandated level of employees that reside (home residence) in a qualified HUBZone. ONLY applicants whose home address lies in a qualified HUBZone will be considered for this position.
You can verify whether you reside in a HUBZone by using the following website:
https://maps.certify.sba.gov/hubzone/map
**This position is non-exempt, maintaining HUBZone residency in a qualified census tract is a requirement of this position.**
Job Summary
The purpose/function of this position is to perform executive secretariat services and other support to Moon-to-Mars (M2M) Lunar Exploration Program. Tasks include executive secretariat for M2M milestone reviews and other team meetings, creation of technical meeting minutes and actions, coordination of action closure with actionees, coordination of meeting logistics and notices. The person will work at Johnson Space Center with a large team of System Engineering and Integration (SE&I) personnel across multiple NASA centers in a hybrid virtual environment.
Responsibilities
•Provide coordination services for major milestone reviews and other M2M-level meetings
•Create technical minutes and actions from meeting participation
•Coordination of action responses with actionees
•Coordinating, setting up and assisting to run meetings with mixed in-person and virtual attendance, including international participation with associated export control practice implementation
•Coordinate with stakeholders to develop, distribute and update meeting notices
•Organize, update and maintain team Sharepoint pages and associated data
•Participate in team meetings, status work progress and provide inputs for team success
•Assist in PowerPoint chart package development and document technical editing
Requirements
Required
o High school diploma
o Minimum of 6 years experience in administrative tasks with increasing responsibilities
o Experience at NASA or NASA contractor
o Experience providing support to formal boards and/or milestone reviews
o Experience working with multiple stakeholders simultaneously and multi-task assignments
•Desired
o Associates or bachelors degree
o Experience with NASA procedures and processes
o Experience with setting up meetings with international participants and the associated export control processes for their participation
o Experience supporting a technical engineering team
Skills/Training
•Required
o Well-developed skills in both written and verbal communication
o Experience in taking minutes and actions based on technical in-meeting discussions
o Ability to set up teleconferences and video conferences
o Self-motivated to proactively anticipate next steps for tasking
o Ability to work within a team environment, where the team is distributed across multiple NASA centers
o Ability to identify concerns and gaps in information and communicate concerns to leadership in a diplomatic and customer-oriented manner
o Ability to work and communicate with multiple people for various purposes in parallel, such as captured actions and minutes while navigating required meeting tools in meetings
o Experience in Microsoft TEAMS, Excel, Word, PowerPoint, Outlook
Proficient typing skills and abilities
•Desired
o Experience with Cisco WebEx meeting tool and Sharepoint
Benefits
GCS health and welfare benefits are designed to invest in you, and in the things you care about. Your health. Your well-being. Your security. Your future. Typical benefits offered include educational reimbursement, retirement benefits (401K, Roth), health benefits, tax saving options, disability benefits, life and accident insurance, voluntary benefits, paid time off and paid holidays, and parental and pregnancy leave.
This position is subject to the Service Contract Act ("SCA") and your pay and benefits comply with the Area-Wide Wage Determination ("AWD") applicable to the contract. This position will pay no less than the amount included in the AWD for the corresponding labor category. Additionally, this position will be eligible to receive the Health and Welfare Benefit included in the AWD, less the cost of certain benefits, including retirement.
