Administrate Assistant

```Duties```
We are seeking a highly organized and detail-oriented Executive Assistant to provide comprehensive administrative support to our executive team. As an Executive Assistant, you will play a crucial role in ensuring the smooth operation of our organization by managing calendars, coordinating projects, and handling various administrative tasks.

Responsibilities:
- Manage executive calendars, including scheduling meetings, appointments, and travel arrangements
- Coordinate and prepare materials for meetings, including agendas, presentations, and reports
- Assist with project coordination by tracking deadlines, milestones, and deliverables
- Conduct research and compile data to support decision-making processes
- Transcribe meeting minutes and distribute to relevant parties
- Handle incoming and outgoing correspondence, including emails, phone calls, and mail
- Perform general clerical duties such as filing, photocopying, and faxing
- Assist with proofreading documents for accuracy and clarity
- Maintain confidentiality of sensitive information

• Skills:
• - Proficient in using DocuSign for electronic document signing- Strong proofreading skills to ensure accuracy in written communications- Excellent typing speed and accuracy for efficient data entry and correspondence- Experience in front desk or receptionist duties is a plus- Solid clerical skills with attention to detail- Project coordination experience to manage multiple tasks simultaneously- Calendar management skills to schedule appointments and meetings effectively- Ability to transcribe meeting minutes accurately and efficiently- Strong organizational skills to maintain files and records systematically- Familiarity with QuickBooks or other accounting software is a plus-Proficient in Microsoft Products as in Excel, Word and Adobe Acrobat and ReaderYou will also work along side of ADOS, DOS, CEO, HR and the Office ManagerWill be responsible for:
• Creating Charts, word documents, and flyers for major events/hiring.
• Assistant HR with initial screener questionnaires and employee files.
• DSPS Coordinator: Assistant All staff making sure their DSPS is active and DSPS submitted/approved.
• Helping coordinate interviews and meetings with HR.
• Assist HR with scheduling and hiring for major events.
• Work all major events where Management needs.
• Filing confidential paperwork in company files.
• Updating Company Website/Merch store.
• Creating Employee ID Badges, and work alongside agents during orientation.
• Graphic Design experience is a plus!
• Detail Oriented

If you are a proactive individual with exceptional organizational skills and the ability to handle multiple priorities in a fast-paced environment, we would love to hear from you. Join our team as an Executive Assistant and contribute to the success of our organization.

Please note that only qualified candidates will be contacted for further consideration. Thank you for your interest in this position.

Job Type: Full-time

Pay: $15.00 - $18.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Holidays
• Monday to Friday
• Overtime
• Weekends as needed

Ability to Relocate:

• La Crosse, WI 54601: Relocate before starting work (Required)

Work Location: In person