Activities Coordinator / Event Planner

Quail Creek Country Club is looking for an experienced and detailed Full Time Activities Coordinator.

Must be available on weekends, evenings, and holidays

PURPOSE OF POSITION /SUMMARY

This position is responsible for coordinating events/activities at the various amenities within the community and to provide assistance to other departments that may plan/coordinate various events. Primary responsibilities may include: providing assistance and performing general administrative tasks associated with functions; preparing weekly schedule for all groups in the theater, meeting rooms and ballrooms working with all Board approved clubs, other groups or homeowners for scheduling of their weekly and monthly meeting; working with the General Manager/HOA committees in planning concerts, bus trips and other organized events and attending monthly Social & Entertainment Committee or other committee meetings. Performs other duties as assigned.

PRIMARY ACCOUNTABILITIES

• Plan, schedule, distribute daily, weekly and monthly activities for the Activities Department and Clubhouse by posting on bulletin boards, sending e-mails, alerting local cable channels, and posting on community and HOA websites.
• Provides information to homeowners and guests such as renting DVD’s, bookings/reserving rooms for clubs/groups/organizations/homeowners, and administering ticket sales/distribution financials, i.e. bank deposits, may include entries in POS system and any other associated accounting tasks regarding tickets sales/transactions including budget related meetings with Finance Committee representatives.
• Follow up with outside vendors for activities (Bus companies, Concert promoters and organizers); Sell tickets for various events; may assist or coordinate staff with set up for events – numbering tables, tablecloths, decorations, etc. Assist Food & Beverage with events requiring those services.
• Assist office staff with HOA events and special projects; may assist Social & Entertainment committee; attend meetings

EXPERIENCE/EDUCATION/COMPUTER/TECHNICAL REQUIREMENTS

• Wedding Event experience
• Previous experience in an activities office or similar industry.
• Computer Skills including Word, Powerpoint and Excel
• Experience with sound equipment; AV, projectors, laptops, DVDs
• Strong communication skills
• Strong customer service skills
• Strong interpersonal and people skills
• Organization and creative skills

Quail Creek, located in the Green Valley area in the Town of Sahuarita, is a master planned active adult community for the 55+ population with more than 2,500 homes. Employees work at many of the amenities serving the residents of the community. These amenities include championship golf courses, tennis courts, swimming pools, creative arts studios and a clubhouse, a recently renovated Grille, a library and fitness center.

EEO:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

Job Type: Full-time

Pay: From $21.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Vision insurance

Application Question(s):

• Are you available on weekends, evenings, and holidays?

Experience:

• Event planning: 1 year (Preferred)
• Administrative: 1 year (Preferred)

Work Location: In person