Acquisitions Assistant/Interlibrary Loan/Archives

Acquisitions Assistant / Interlibrary Loan / Archives

Doherty Library

The University of St. Thomas (www.stthom.edu) is Houston's Catholic University, committed to the religious, ethical and intellectual traditions of Catholic higher education. Located in Houston, Texas, the nation's fourth largest city, the campus is just steps from downtown, Museum District, Innovation Corridor and the famed Texas Medical Center. UST is a diverse and vibrant urban environment with professional opportunities and we are currently seeking an Acquisitions Assistant / Interlibrary Loan / Archives. The position reports directly to the Dean of Libraries.

Purpose of the job:

To assist with the acquisition of library material for the Doherty Library collection (books, non-print, standing orders, etc.), manage the acquisition of library supplies, and maintain the record keeping for all of these transactions. Process interlibrary loans and assist with processing archival material. Training will be provided for this position's job responsibilities.

Essential duties and responsibilities:

• Assist with the ordering, processing, and record-keeping of print/non-print materials and office supplies
• Process and track invoices of library acquisitions and expenditures
• Maintain monthly bookkeeping accounts and statistics
• Receive, process, and record book donations and gifts
• Assist with the annual book sale
• Process interlibrary loan requests
• Organize, catalog, and file archival materials
• Perform other job duties as assigned

Supervisory Responsibilities:

Supervise student assistants in handling book donations and the annual book sale.

Fiscal responsibilities:

Responsible for processing all invoices and sending them to the Business Office. Responsible for budget reports regarding library acquisitions.

Responsible for submitting student pay raise requests to Human Resources. Deposit any funds received (Interlibrary Loan and any miscellaneous.) Process funds received for Library Donations and Friends of the library.

Knowledge and skills required:

• A bachelor's degree is required. Experience working at a library is preferred.
• Experience with using online systems and software programs, including Microsoft Word and Excel.
• Effective communication and organizational skills are required. Attention to detail.
• Self-starter.
• Training will be provided for this position's job responsibilities.

Working conditions:

Full-time staff position. Some bending, lifting, and stooping are required in an office environment.

The University of St. Thomas is an Equal Opportunity Employer