Accounts Payable Technician Iii - Accounts Payable Department (2023-24)

Ref. 8207 The District and SEIU 1021 are working together to create promotional opportunities for existing staff, therefore this job posting is available for five(5) days for internal candidates based on our collective bargaining agreement. TITLE: Accounts Payable Technician III REPORTS TO:Assigned SupervisorDEPARTMENT: Accounts PayableCLASSIFICATION:ClassifiedFLSA: Non-ExemptWORK YEAR/HOURS 261 days / 7.5 hours or dutydays and hours as assignedISSUED:Created:June 2020SALARY GRADE:WTCL 45 BASIC FUNCTION: Lead, plan, organize and perform the activities of Accounts Payable and relieves theworkload of the Controller by performing assigned Accounts Payable projects.

Independently process for payment an assigned group of liabilities, including employee reimbursements, purchase orders, contractual obligations and bids, claims from school sites for student body activities, and revolving cash fund transactions, legal settlements, field trips, and other items approved by the Board of Education via resolutions. Perform responsible accounting and fiscal record management functions utilizing manual and computerized databases and processes: to audit, verify, and monitor a variety of recordkeeping and reporting documents for accuracy and completeness; and to prepare financial statistical reports utilized in the services of assigned work unit/projects. DISTINGUISHING CHARACTERISTICS:The Accounts Payable Technician II position is distinguished from the Accounts Payable Technician III in that the latter requires more experience, performs more difficult and complex Accounts Payable duties, works independently, works on projects assigned by management and is required to demonstrate computer-related skills, accounting skills and Accounts Payable skills at a higher proficiency (see PREREQUISITES).

An Accounts Payable Technician II performs professional Accounts Payable duties and works under some direction. REPRESENTATIVE DUTIES: Incumbent may perform any combination of the essential functions shown below.This position description is not intended to be an exhaustive list of all duties, knowledge, or abilities associated with this classification, but are intended to accurately reflect the principal job elements. ESSENTIAL FUNCTIONS:Lead, plan, organize and perform the activities of Accounts Payable and relieves the workload of the Controller by performing assigned Accounts Payable projects.Review work of unit for accuracy, completeness, and adherence to time schedules; audit and review input; oversee the District's final point of audit and approval for all Accounts Payable disbursements.Examine purchase orders, invoices and supporting records for accuracy and for compliance with related contract, Education Code, federal and state and other regulations, and district policies and procedures; disburse funds accordingly.Process for payment an assigned group of liabilities, including employee reimbursements, purchase orders, contractual obligations and bids, claims from school sites for student body activities, and revolving cash fund transactions, legal settlements, field trips, and other items approved by the Board of Education via resolutions.Perform responsible accounting and fiscal record management functions utilizing manual and computerized databases and processes to audit, verify, and monitor a variety of recordkeeping and reporting documents for accuracy and completeness; and to prepare financial statistical reports utilized in the services of assigned work unit/projects.Analyze invoices for compliance with contract language related to pricing, cash discount terms, eligible items, and freight terms and audit against purchase orders for accuracy.Audit invoices, mileage claims, conference reimbursements, phone bills and other claims for compliance to spending mandates, correct totals including tax amounts, proper coding, signature approvals, and sufficient backup documentation for future audits; calculate payment and code with appropriate account numbers; inspect invoices for accuracy, conformance and proper authorization; file materials as assigned.Maintain records of check copies and support documents of payments, other records as assigned; maintain and assist in the preparation of a variety of records and reports, vendor reports, financial data input, warrants and other related matters.Prepare checks according to established procedures; verify checks for correct amount and vendor paid.Review and process credit card payments to financial institution.Maintain auditable records of all financial transactions.Input payments into computer system in accordance with vendor terms; reconcile vendor statements or claims; research and resolve discrepancies, reconcile documents and resolve discrepancies.Enter data into the computer and generate reports.Provide documents to affect budget transfers for school and central sites.Explain rules, regulations, policies, and procedures related to Accounts Payable functions.Participate in year-end closing and audit preparation.Provide information and assistance to vendors, consultants, personnel and visitors as needed; research payment information for vendors or school district personnel.Attend meetings for the purpose of conveying and/or receiving information required to perform functions.Provide cross-training to other staff members within the department; train new staff when required.Perform related duties as assigned.

QUALIFICATIONS:The District determines whether a candidate is qualified based on fulfillment of prerequisites, relevant work experience, ability to perform the essential functions, reference checks, effective interpersonal and communication skills demonstrated by interview performance and/or writing samples, and achievement on performance-based assessments (if applicable) that demonstrate the candidate possesses the requisite knowledge, skills and abilities. Meeting prerequisites only satisfies the initial screening process and does not indicate the candidate is qualified to perform the essential functions of the position. KNOWLEDGE OF:Application of accounting principles and proceduresRequirements of the Education Code, Uniform Commercial Code, and the State Accounting ManualPrinciple and procedures of accounting, including governmental procedures, school district fiscal policiesApplicable federal, state, and District codes, regulations, policies and procedures governing workCalifornia school district budgeting parameters and accounting practicesYear-end closing procedures and audit preparationProcedures to generate checksFinancial and statistical record-keeping techniquesLaws, rules and regulations related to assigned accounting activitiesDistrict organization, operations, policies and objectivesInterpersonal skills using tact, patience and courtesyPlanning, organization and coordination needed for assigned taskDiverse academic, socio-economic, cultural, ethnic, and disability backgrounds of District studentsCorrect English usage, grammar, spelling, and punctuationComputer software, hardware, and related technology ABILITY TO:Lead and train other staffGather and analyze data, determine logical conclusions, and make appropriate recommendationsPlan and organize work.Meet schedules and timelinesRead, interpret, apply, and explain rules, regulations, policies, and procedures.Prepare and process financial reports and accounting documents; verify, post, balance and adjust accountsApply accounting principles and proceduresDevelop and organize financial and statistical dataInterpret contract languagePerform mathematical calculations including addition, subtraction, multiplication, and division with speed and accuracyLearn, interpret, apply, and explain state and federal regulations and district policies and proceduresOrganize work routines, set priorities, and meet deadlinesIdentify problem/issue, collect and analyze relevant data, and determine appropriate course of action within prescribed alternativesWork effectively with computer software and hardware, including accounting, spreadsheet, and word processing applicationsCommunicate effectively both orally and in writingEstablish and maintain effective working relationships with all levels of staff and the publicMaintain confidentially of sensitive and privileged informationMaintain recordsOperate a ten-key calculator by touchOperate personal computer, related software, and other office equipment PREREQUISITES:AA Degree or its equivalency required (2 years of similar and relevant work level experience = 1 year of college) in accounting or related field.

A combination of experience and education may be used to meet the AA Degree requirement; however, the work experience years used to qualify for the AA Degree requirement cannot be used to meet the work requirement.Bachelor's Degree preferredSeven (7) years full-time, progressively responsible experience in accounting, Accounts Payable or related function.School district experience preferred.Supplemental coursework in use of computer-based accounting applications desirableValid California Driver's License, if applicable PRE-EMPLOYMENT PROCESS:Employment eligibility will include fingerprints, tuberculosis and/or other employment clearance WORKING CONDITIONSENVIRONMENT:Office and diverse school site environments; driving a vehicle to conduct work; fast-paced work; constant interruptions PHYSICAL REQUIREMENTS:Consistent mental alertness; sitting or standing for extended periods of time; lifting, carrying, pushing, and pulling objects up to 30 pounds, occasionally 30+ pounds; bending and twisting at the waist, reaching overhead, above the shoulders and horizontally; dexterity of both hands and fingers while performing duties; seeing to read, write and use the computer; hearing and speaking to exchange information, in person or on the telephone, and make presentations. NON-DISCRIMINATION POLICY:The Oakland Unified School District does not discriminate in any program, activity, or in employment on the basis of actual or perceived race, religion, color, national origin, ancestry, age, marital status, pregnancy, physical or mental disability, medical condition, genetic information, veteran status, gender, sex, or sexual orientation.