Accounts Payable Supervisor

Overview

Draper is an independent, nonprofit research and development company headquartered in Cambridge, MA. The 2,000 employees of Draper tackle important national challenges with a promise of delivering successful and usable solutions. From military defense and space exploration to biomedical engineering, lives often depend on the solutions we provide. Our multidisciplinary teams of engineers and scientists work in a collaborative environment that inspires the cross-fertilization of ideas necessary for true innovation. For more information about Draper, visit www.draper.com.

 

Our work is very important to us, but so is our life outside of work. Draper supports many programs to improve work-life balance including workplace flexibility, employee clubs ranging from photography to yoga, health and finance workshops, off site social events and discounts to local museums and cultural activities. If this specific job opportunity and the chance to work at a nationally renowned R&D innovation company appeals to you, apply now www.draper.com/careers.

 

 

Equal Employment Opportunity

Draper is committed to creating a diverse environment and is proud to be an affirmative action and equal opportunity employer.   We understand the value of diversity and its impact on a high-performance culture.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information.   

 

Draper is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, please contact hr@draper.com.

Responsibilities

This position is part of a 40-member Finance organization that directs the accounting, financial planning, treasury, cost accounting and government compliance activities for Draper. This role reports to the Director, Corporate Controller and will provide critical support to the business by overseeing the team that processes and reports supplier invoices and payments while maintaining compliance with government regulations and generally accepted accounting principles (GAAP).

 

Responsibilities

 

Manages a staff of four employees who perform the daily operations of the Accounts Payable department as well as provide administrative oversight of Draper's use of purchase cards and AMEX Go.

Broad responsibilities of this position include:

• Record and pay all vendor transactions in a timely and accurate fashion in accordance with Federal Acquisition Regulations (FAR), GAAP, and corporate policies
• Monitor, assess, and implement internal controls, accounting/reporting procedures, and special report preparation related to disbursements
• Assist with internal and external audits by preparing necessary reports and documentation
• Provide ongoing coaching, feedback, and performance evaluations to the team
• Delegate responsibilities to team members while ensuring quality and accuracy

 

Specific responsibilities include:

• Oversee the Accounts Payable process from invoice receipt to payment, ensuring that all invoices are processed accurately and timely and have appropriate supporting documentation.  Most invoices relate to either 2-way or 3-way purchase order matching.
• Manage the payment process in accordance with payment terms and company policies
• Review and approve the team's work to ensure it is in compliance with company policies and government regulations
• Review and approved related account balance reconciliations prepared by team members
• Manage the Accounts Payable aging report and ensure outstanding balances are timely resolved
• Maintain effective communication and relationships with vendors to resolve any payment issues
• Ensure all annual 1099-related forms are processed, reported to the government, and provided to suppliers on a timely basis
• Monitor, assess, and modify a system of internal controls within the Accounts Payable area that is adequate in all material respects in the judgment of the company's independent and government auditors
• Review monthly account balance reconciliations prepared by team members
• Interface frequently and regularly with multiple internal Draper functional teams to (a) facilitate effective and timely processing of transactions; (b) provide critical operating information updates; (c) keep current on important Draper business developments that may impact areas of responsibility; and (d) create effective cross-functional / cross-organizational communications and teamwork
• Assist the Corporate Controller to formulate, communicate, and implement policies and processing procedures for the Accounts Payable area
• Monitor tax, regulatory, and industry developments affecting disbursements and ensure internal, governmental, and GAAP compliance
• Develop and implement organizational strategies and management processes that:

• Ensure technical competence of all positions within the Accounts Payable area and provide necessary training and development support
• Establish and foster a culture of continuous process improvement and customer focus that ensures prompt, accurate and responsive services, recording and reporting
• Provide statistical and quantitative metrics for Accounts Payable area

Qualifications

Qualifications:

 

Required:  

• Bachelor's degree in accounting, finance, or related discipline
• 5+ years progressive, relevant Accounts Payable experience (ideally in a project-based organization), including at least 3 years supervisory experience
• Extensive computer skills including PeopleSoft or other major ERP systems, Microsoft Office, and query tools
• Strong analytical skills with an acute attention to detail, and the ability to effectively communicate to all levels
• Comfortable working in a fast-paced environment, with a demonstrated willingness to perform in critical deadline situations
• Demonstrated, effective team leadership skills including the ability to delegate responsibility and manage support staff
• Must be a U.S. citizen

Preferred

• Exposure to procurement and payables operations
• Experience in not-for-profit organizations and/or significant government sponsored program experience (including familiarity with FAR)

 

This position requires a combination of in-office and remote work.

 

#LI-Hybrid

#LI-BC1

 

 

Employment Type: OTHER