Accounts Payable Specialist

**This is an internal posting - open to current State of NC employees only**
**This is a repost. Previous applicants will need to reapply**
The North Carolina Community College System (System Office) is a statewide network of 58 public community colleges. The system enrolls over 500,000 students annually. It is the 3rd largest in the nation based on the number of colleges. It also provides data to the North Carolina Learning Object Repository by collecting, contributing, and sharing digital learning resources for use in traditional or distance learning environments. The mission of the North Carolina Community College System is to open the door to high-quality, accessible educational opportunities that minimize barriers to post-secondary education, maximize student success, develop a global, multicultural, and competent workforce, and improve the lives and wellbeing of N.C. citizens. To learn more about the NC Community College System Office and the Great 58 visit our website About Us | NC Community Colleges.
The recruitment salary is up to $58,389
This position independently audits and processes Accounts Payable transactions for the organization in the North Carolina Financial System (NCFS) and communicates directly with vendors relating to paid and/or unpaid invoices.
Some other key position points/duties are as follows:

• Reviews employee travel authorizations and conference/meeting requests for budget availability and provides technical advice to over 200 employees of the System Office relating to travel rules and regulations and travel transactions for over 100 agency management units within the organization.
• Responsible for processing employee travel reimbursements in the NCFS for payment. processes employee travel reimbursements in the North Carolina Financial System (NCFS) for payment.
• Creates and maintains spreadsheets for Accounts Payable record retention and maintains the Accounts Payable filing system in accordance the State of NC Retention Schedule.
• Reviews monthly encumbrance reports and researches problems associated with purchase orders and invoices that may appear outstanding or in error.
• Ensures vendor invoices are appropriately marked in NCFS to receive 1099 forms as required by the IRS.
• Responsible for maintaining records for the Motor Fleet mileage logs for the agency.
• Manages and monitors the agency's Academic Assistance Program employee request, approval, and reimbursement documentation.
• Serves as backup for the Cash Management/Payroll Officer relating to data entry in NCFS and deposits.

This position is currently not eligible for teleworking. To receive credit for all of your work history and credentials, you must list the information on the application form. Any information listed under the text resume section or on an attachment will not be considered for qualifying credit. Qualified candidates must document on the application that they possess all of the following:

• Working knowledge of accounting and auditing principles and practices.
• Working knowledge of and ability to explain and apply the provisions of the standardized accounting practices adopted by State Government
• Experience with interpreting and analyzing accounting data.
• Experience with data entry in NCFS or Oracle based software.
• Basic understanding of NC State controller, NC State Treasurer, NC Department of Administration, and NC State Budget rules and regulations.

Management Preferences:

• Customer Service experience and the ability to communicate effectively in oral and written form; basic knowledge of Core Banking, E-Procurement and Microsoft Applications.

Some state job postings say you can qualify by an 'equivalent combination of education and experience.' If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.
Bachelor's degree in accounting, business administration, or other curriculum that would provide a core curriculum in financial management coursework from an appropriately accredited institution;
OR
Associate degree in accounting from an appropriately accredited institution and three years of accounting or auditing experience;
OR
High school or General Educational Development (GED) diploma and four years of experience as an accounting technician, three of which must be at an advanced technical level;
OR
An equivalent combination of education and experience.
All System employees are valued and offered a wide variety of competitive and family-friendly benefits. The state of North Carolina provides excellent comprehensive benefits. Employees may choose to participate in health insurance options, standard and supplemental retirement plans, and the NC Flex program (numerous high-quality, low-cost benefits on a pre-tax basis). Employees also receive paid vacation, sick, and community service leave. In addition, paid parental leave, and personal observance is available to eligible employees. Some highlights include:

• The best-funded pension plan/retirement system in the nation according to Moody's Investor's Service
• Twelve (12) holidays/year
• Fourteen (14) vacation days/year which increase as the length of service increases and accumulate year-to-year
• Twelve (12) sick days/year which is cumulative indefinitely
• Longevity pays lump sum payout yearly (based on length of service beginning 10 years and up)
• 401K, 457, and 403(b) plans

Learn more about employee perks/benefits:

• Why Work For NC?
• NC OSHR: Benefits
• NC OSHR: Total Compensation Calculator

The North Carolina Community College System Office uses the Merit-Based Recruitment and Selection Plan to fill positions SUBJECT to the State Human Resources Act with the most qualified applicants. When a salary range or recruitment range is posted, the actual salary will be based on relevant competencies, knowledge, skills and abilities, internal equity, and budgetary considerations pertinent to the advertised position. All post-high school degrees must be from appropriately accredited institutions.
Individuals interested in applying for this position must complete the online process at https://www.nc.gov/jobs, Résumés will not be accepted in lieu of the application. Work history and credentials must appear on the application to receive consideration during the selection process.
For further information, please contact:
Paul Makowski, Agency HR Consultant
North Carolina Community College System
Human Resources | Caswell Building
5001 Mail Service Center | Raleigh, NC 27699-5001
Phone: (919) 807-7225 | Fax: (919) 807-7222
Email: makowskip@nccommunitycolleges.eduEmployment Type: Permanent Full-Time