About Us
About Georgia Tech
Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech's faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation's top 20 universities for research and development spending and No. 1 among institutions without a medical school.
Georgia Tech's Mission and Values
Georgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do:
Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact.
Job Summary
Provide primary customer support to campus financial approvers and vendors for vendor payment issues. Provide administrative support for policy updates, training coordination, and tracking exceptions. This position will interact on a consistent basis with: vendors, staff, and campus financial management and staff. This position typically will advise and counsel: vendors, staff and campus financial staff. This position will supervise: NA
Responsibilities
Job Duty 1 -
Review requests for payment (invoices, check requests, employee payment requests, etc.) to verify accuracy and validity and enter payment requests in to financial system.
Job Duty 2 -
Audit and process payments for employee and visitor travel and expense reimbursements and other travel-related payments.
Job Duty 3 -
Primary customer service support via the .ask email service. Vendor statements, tracking credits, consolidating accounts, minimizing credit holds.
Job Duty 4 -
Provide dedicated support for production activities during peak periods. Payment team administrative project/audits, tracking exceptions, trends and reporting.
Job Duty 5 -
Participate in vendor meetings to ensure AP best practices.
Job Duty 6 -
AP Campus training class coordinator.
Job Duty 7 -
Update AP policies as approved by the Director.
Job Duty 8 -
Back up to ask for campus and non-vendor inquiries.
Job Duty 9 -
Back up to match exceptions and In Process voucher review and travel exceptions.
Job Duty 10 -
Perform other duties as assigned
Required Qualifications
Educational Requirements
Technical Diploma, Associate's Degree or equivalent combination of education and experience
Other Required Qualifications
Overnight travel requayableed for project delivery; flexibility in on-site daily service delivery hours (due to client shift schedules, project requayableements).
Required Experience
Three to four years of job related experience
Preferred Qualifications
Additional Preferred Qualifications
Accounts Payable in a University Setting Intermediate Excel, Word, and PowerPoint skills Excellent communication and customer service skills and an understanding of procure-to-pay best practices
Preferred Educational Qualifications
Bachelor's Degree
Proposed Salary
$19.48 - $26.50 Hourly Compensation
Commensurate with Education & Experience
Knowledge, Skills, & Abilities
SKILLS
Working knowledge of and skill in applying payables processing procedures and use of related system applications and processing hardware/equipment. Customer service and communications skills are required as is the ability to plan and organize work. Understanding of Institute procurement Policies. Fast and accurate data entry. Understanding of issues that create match exceptions. Ability to resolve complex customer service inquiries related to payment status, process, and procedures. Ability to run queries and format reports. Ability to analyze data, identify trends, and make recommendations. Must understand best practices, polices, and procedures associated with all AP tasks Knowledge of basic Accounts Payable auditing and voucher entry.
Equal Employment Opportunity
All members of the USG community must adhere to the USG Statement of Core Values, which consists of Integrity, Excellence, Accountability, and Respect. These values shape and fundamentally support our university¿s work. Additionally, all faculty, staff, and administrators must also be aware of and comply with the Board of Regents and Georgia Institute of Technology's policies on Freedom of Expression and Academic Freedom. More information on these policies can be found here: Board of Regents Policy Manual | University System of Georgia (usg.edu).
Other Information
This is not a supervisory position.
This position does not have any financial responsibilities.
This position will not be required to drive.
This role is not considered a position of trust.
This position does not require a purchasing card (P-Card).
This position will not travel
This position does not require security clearance.
Background Check
Successful candidate must be able to pass a background check. Please visit http://policylibrary.gatech.edu/employment/pre-employment-screening