Accounts Payable Associate

Overview Company Summary MasTec Utility Services delivers critical infrastructure construction and engineering services for power delivery, gas, and water customers, specializing in overhead and underground electric distribution for power delivery systems, gas distribution construction for gas systems, and turnkey solutions for a variety of water, sewer, and civil infrastructure projects. Backed by the strength of eight decades of experience, exceptional industry skills, and a deep commitment to our core values, we continually strive to innovate, uplevel our abilities, and provide extraordinary value to our clients. MasTec Utility Services Company is a subsidiary of MasTec, a certified Minority-Controlled Company by the National Minority Supplier Development Council (NMSDC). Job Summary This Accounts Payable Associate role is responsible for providing financial, administrative, and clerical support by ensuring payments are completed and expenses are controlled by processing, verifying, and reconciling invoices according to established policies and procedures in an efficient, timely, and accurate manner. This position supports the Accounting team and works with other personnel from all departments and is an **ENTRY LEVEL ROLE. Responsibilities Review all invoices for accuracy and proper supporting documentation in order to ensure that correct vendor, address, amounts, and GL codes are being used. Enter invoices from the field. Research and resolve all vendor issues, including payment inquiries and reconciliation of monthly statements. Pay invoices via check and direct deposit by monitoring discount opportunities, scheduling, and preparing payments. Make copies of checks to be scanned into docstar with corresponding documentation. Maintain the company cash log. Enter/update vendor information and project details in the system, gathering W-9s and supporting documentation as needed. Call suppliers for missing invoices, as needed. Compare invoices to checks to verify accuracy before checks are distributed. Answer emails and calls from field offices and vendors to help with any questions or concerns they may have and verify payments. Audit expenses, holding the team accountable to submitting necessary documentation. Maintain spreadsheets related to various expenses like paid utilities, work shoe purchases, etc. Help pull paperwork during company audits. Participate on special projects. Perform other Administrative duties as required and/or assigned. Qualifications Minimum High school diploma, or equivalent. 1 year of experience in an Administrative or accounting role. Good written and verbal communication skills. Excellent data entry skills. General math skills, with the ability to perform accurate computations and verification of data. Proficiency in Microsoft Office applications, Excel with the ability to learn and operate computerized accounting and spreadsheet programs. Commute to office location Monday - Friday in Chesapeake, VA. Preferred 2 years Customer Service/Vendor relations. Experience working with Excel and POC systems. Experience in construction/utility industry. Physical Demands and Work Environment This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, copiers, and scanners. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. This position is primarily sedentary, with some filing or lifting required. Must be able to bend and lift and carry up to 50 pounds. Please note this job description is not designed to cover or contain a comprehensive list of activities, duties, or responsibilities that are required of the employee for this job. The Company reserves the right to revise or change the job duties as the need arises. Management reserves the right to change the description, duties, or work schedules to accommodate individuals with disabilities. Benefits available include Medical, Dental, Vision, Disability and Life insurance, a 401k plan and Employee Stock Purchase plan. MasTec is a publicly traded company MTZ (NYSE). Equal Employment Opportunity: The Company's policy is not to unlawfully discriminate against any applicant or employee based on race, color, national origin, ethnicity, sex, gender, sexual orientation, religion, marital status, age, disability, genetic information, veteran status, or any other basis protected by applicable law and EEOC regulations. The Company also prohibits harassment of applicants or employees based on any of these protected categories. Minimum High school diploma, or equivalent. 1 year of experience in an Administrative or accounting role. Good written and verbal communication skills. Excellent data entry skills. General math skills, with the ability to perform accurate computations and verification of data. Proficiency in Microsoft Office applications, Excel with the ability to learn and operate computerized accounting and spreadsheet programs. Commute to office location Monday - Friday in Chesapeake, VA. Preferred 2 years Customer Service/Vendor relations. Experience working with Excel and POC systems. Experience in construction/utility industry. Physical Demands and Work Environment This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, copiers, and scanners. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. This position is primarily sedentary, with some filing or lifting required. Must be able to bend and lift and carry up to 50 pounds. Please note this job description is not designed to cover or contain a comprehensive list of activities, duties, or responsibilities that are required of the employee for this job. The Company reserves the right to revise or change the job duties as the need arises. Management reserves the right to change the description, duties, or work schedules to accommodate individuals with disabilities. Benefits available include Medical, Dental, Vision, Disability and Life insurance, a 401k plan and Employee Stock Purchase plan. MasTec is a publicly traded company MTZ (NYSE). Equal Employment Opportunity: The Company's policy is not to unlawfully discriminate against any applicant or employee based on race, color, national origin, ethnicity, sex, gender, sexual orientation, religion, marital status, age, disability, genetic information, veteran status, or any other basis protected by applicable law and EEOC regulations. The Company also prohibits harassment of applicants or employees based on any of these protected categories. Review all invoices for accuracy and proper supporting documentation in order to ensure that correct vendor, address, amounts, and GL codes are being used. Enter invoices from the field. Research and resolve all vendor issues, including payment inquiries and reconciliation of monthly statements. Pay invoices via check and direct deposit by monitoring discount opportunities, scheduling, and preparing payments. Make copies of checks to be scanned into docstar with corresponding documentation. Maintain the company cash log. Enter/update vendor information and project details in the system, gathering W-9s and supporting documentation as needed. Call suppliers for missing invoices, as needed. Compare invoices to checks to verify accuracy before checks are distributed. Answer emails and calls from field offices and vendors to help with any questions or concerns they may have and verify payments. Audit expenses, holding the team accountable to submitting necessary documentation. Maintain spreadsheets related to various expenses like paid utilities, work shoe purchases, etc. Help pull paperwork during company audits. Participate on special projects. Perform other Administrative duties as required and/or assigned.