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SalaryAccounts Payable (80%) and Accounts Receivable (20%) in Miami, Florida with Family Office going up to $100k - $120k
Location: Miami, Florida to work 5 days a week in office
Reports to: Director of Finance,
Job description:
A Family Office organization that operates and administrates an expansive portfolio of private residential and commercial properties and various other assets, all under common management. The Bill Pay Associate (Accounts Payable with A/R work also) will handle Accounts Payable, vendor management and administrative duties required to support the organization.
Job responsibilities:
1. Accounts Payable
1. Coordinate approval process for Accounts Payable
2. Coordinate vendor setup for all new vendors or changes to existing vendors
3. Execute vendor payments and internal transfers
4. Prepare general ledger entries for all payments
5. Prepare checks and assemble with documentation for review, approval and signature
6. Research and resolve Accounts Payable issues with vendors
7. Maintain appropriate Accounts Payable and vendor records
8. Support budget review process
2. Accounts Receivable
1. Prepare accounting entries for all cash receipts
2. Track amounts due from third parties
3. Prepare monthly A/R reports for review
4. Coordinate the biweekly payroll process and act as liaison with payroll company
3. Other / Administrative
1. Perform other accounting and administrative duties as assigned
Preferred Professional Skills:
4. A four-year accounting degree with 2-3 years related work experience is required.
5. Advanced understanding and experience using the below software is highly preferred:
1. QuickBooks Accounting Software
2. Microsoft Office Suite: Outlook, Excel, Word, Access and Power Point
3. Knowledge of Sage Intacct preferred (or similar small business accounting system)
6. Job duties include administrative tasks which require an understanding and experience with office equipment such as printers, copiers, scanners and fax machines. Familiarity with processes for imaging documents and a desire for using digital images rather than paper is needed
Preferred Professional Skills:
7. Trustworthy and ability to operate with highest level of discretion. Copmany is a professional firm which provides services on a confidential basis. It is imperative for confidentiality to be maintained with the general public.
8. Job duties will likely require working in a cooperative fashion with other staff and professionals. Procedures for determining priorities and assignments will be established and reviewed on a regular basis. When asked to work with clients, other professionals or the general public, a professional demeanor is a necessity and confidentiality within the scope outlined is demanded. This position coordinates work with other administrative staff and requires the ability to work with others in a peer relationship to accomplish the work.
9. Effective written and oral communication skills.
10. Organized and reliable with good attention to detail
11. Strong interpersonal skills with an ability to work with a team of people across several locations and organizations.
12. Work effectively with 3rd party advisors including accountants, lawyers, bankers, and vendors.
Job Type: Full-time
Salary: $100.00 - $120.00 per hour
Schedule:
- 8 hour shift
Experience:
- Accounts payable: 4 years (Required)
- Accounts receivable: 4 years (Required)
- Administration: 3 years (Preferred)
Work Location: On the road
