Accounting/HR Assistant

Accounting/ HR Assistant

Department: Accounting

Location: Des Moines, IA

Reports to: Accounting/HR Manager

Status: Full Time

FLSA Code: Non-Exempt

Job Summary

Under general supervision, the Accounting/HR Assistant is responsible for assisting with the daily accounting and human resources needs of the organization. These include, but are not limited to, processing accounts payable, accounts receivable, bank deposits, assisting with payroll processing using ADP Workforce Now along with Toast and 7 Shifts, and assisting with benefits administration. This position reports to the Accounting/HR Manager. The Accounting/HR Assistant strives to provide exemplary customer service to internal and external customers while maintaining the highest standards of confidentiality, accuracy, timeliness, and compliance.

Benefits Offered

· Competitive wages

· Attendance Incentives

· Health, Dental, & Vision

· 401K and 401K match

· PTO and Holiday Pay

· Meal Discounts

Duties and Responsibilities

Accounting - Accounts Payable

· Enter invoices for payment daily, ensuring timely and accurate coding of all invoices by location, department, etc.

· Process vendor payments weekly, ensuring timely and accurate payment of vendor invoices.

· Handle vendor communications, resolve any billing disputes.

· Audit incoming invoices and other payment requests for appropriate coding and authorizations, routing as appropriate.

· Maintain vendor files, including contracts for services and paid items.

· Assist in month end preparation and reconciliation.

Accounting - Accounts Receivable

· Prepare invoices daily ensuring timely and accurate coding of all invoices by location, department, and inventory items as needed.

· Prepare bank deposits daily, make bank runs as needed.

· Maintain customer files.

· Generate internal and external reports from accounting systems as needed.

· Assist in resolving discrepancies and irregularities.

· Maintaining daily spreadsheets, reviewing entries for accuracy as needed.

· Assist in month end preparation and reconciliation.

Accounting/HR - Payroll

· As needed, act as backup for processing bi-weekly payroll using ADP’s Workforce Now solution.

· Review time entries against schedule by location daily, tracking of attendance incentive daily.

· Daily entry of tips by location and type

· Assist in reconciliation of all benefit deductions.

· Assist in Reconciliation of monthly benefits bills with HR and payroll.

· Assist with ensuring accuracy of Time and Attendance data and various accruals.

· Assist with ensuring compliance with IRS and other governmental laws and regulations.

Human Resources

· Prepare and update new hire documents.

· Assist in entering new hires into Toast, 7 Shifts and ADP

· Maintain I-9 files.

· Respond to employment verifications.

· Assist in data collection, preparation of employee census information for compliance reports.

· Assist in benefits administration, including processing new hires, terminations and employee changes.

· Assist in scheduling interviews for job applicants.

Knowledge, Skills, and Abilities

· Extremely detail oriented and organized and able to work independently and accurately under general supervision.

· Technology and accounting systems savvy.

· Analytic, organizational, and problem-solving skills, which allows for strategic data interpretation vs. simple reporting and/or processing.

· Ability and desire to translate financial concepts to individuals at all levels throughout the organization.

· Excellent verbal and written communication skills that are tactful and diplomatic.

· Ability to work under pressure in a fast-paced environment, able to respond to changing priorities.

· Able to respond effectively to telephone and in-person inquiries.

· Knowledge of basic Microsoft Office programs required.

· Able to work at a computer up to 80% of time; ability to utilize general office equipment.

· Ability to work weekends.

Education and Experience

• BA in finance, accounting, or related field or an equivalent combination of training and experience.

• Experience in accounting, including accounts payable and payroll processing

• Experience using ADP Workforce Now or equivalent.

• Experience with Sage Accounting or equivalent.

Physical Demands & Work Environment

Position is considered to be sedentary with occasional physical requirements as necessary to perform daily tasks. Position requires extended periods of sitting, with much of the work done at a computer workstation. Stooping and/or bending may be required to perform routine clerical tasks, such as filing.

Position duties may require incumbents to lift, carry heavy objects (up to 25 lbs.) on a non-routine or daily basis.

To apply: Please send your resume, cover letter and contact information for three (3) references to: Info@SmokeyDsBBQ.com.. Electronic applications preferred. Please include your last name and ACCT.HRA in the subject line. Or mail to: Smokey D’s BBQ, Attention Accounting, 5055 NW 2nd Street, Des Moines, IA 50313. No phone calls please. Open until filled

Job Type: Full-time

Pay: $23.00 - $26.00 per hour

Expected hours: 32 – 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Flexible schedule
• Health insurance
• Paid time off
• Referral program
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Weekends as needed

Supplemental pay types:

• Bonus opportunities

Experience:

• Leadership: 1 year (Preferred)

Work Location: In person