Accounting Support Specialist

POSITION: Accounting Support Specialist

POSITION DESCRIPTION: As the Accounting Support Specialist,you shall administer company policies and procedures in accordance with the Company Policy and corporate objectives.

MINIMUM QUALIFICATIONS:

2 or 4 year degree in related field or equivalent experience.

Strong computer skills in Microsoft 365 Office

• Ability to learn new software

PERFERRED QUALIFICATIONS:

Experience in Payroll Department

• Experience in Human Resource Department
• Strong computer skills and experience with office management and communication software
• Exceptional verbal and written communication skills
• Bilingual with Spanish and English

SALARY/BENEFITS: Earth Development offers a competitive salary based on experience and a comprehensive benefits package with an excellent opportunity for career advancement in a team-centered environment.

• Competitive pay
• 401(k) Plan with Matching Company Plan
• Company Funded Health Plan for employee
• Optional Dental, Vision and Disability Plans
• Fully Company Funded Life Insurance
• Company Paid Time Off
• Holiday Pay

JOB SUMMARY

As the Accounting Support Specialistthis position will report to the Financial Controller and Office Manager and work closely with the accounting team at Earth Development.

MAJOR DUTIES

Manage Payroll

• Payroll Processing:
  • Manage weekly payroll input into Accounting System to eliminate errors and omissions.
  • Direct Deposits Submit/Authorize, online, the bank to make payroll ACH direct deposits to employees
  • Process Payroll Child Support and Garnishment payments
  • Produce 401-k payment spreadsheets to track premiums versus payments and upload weekly payment to BlueStar software.
  • Generate Certified Journals and complete required reporting when stipulated by the Project Contract.
  • Provide support for complex payroll issues performing root cause analysis and solutions.
  • Ensure the correct processing of earnings deductions, benefits, reimbursements, tax withheld and garnishments.
  • Accounting management and payment process of Employee allowances and reimbursements.

Government Agency Duties:

• Weekly Reporting and Payments:
  • Payroll taxes (Fed / State)
  • Perform online payment of Georgia withholding taxes via Georgia Tax Center (GTC)
  • Perform online payment of Federal withholding, Social Security and Medicare via the Federal Electronic Tax Payment System (EFTPS)

Human Resources:

• • Employee set up onto company software.
  • Employee software maintenance.
  • Perform the on boarding procedure with new hires
  • New hire reporting - E-verify
  • Verify Employee’s eligibility to drive Company vehicles. Request MVR Reports from the Insurance Carrier at least once a year.
  • Employee termination documentations
  • Assist employees with Partial Unemployment claim submittal.
  • Coordinates the employee performance evaluations and job position titles.
• Administration of Employee Benefits:
  • Responsible for communicating employee benefits.
  • Manage accounting of company medical benefit and employee’s participation.
  • Create and distribute Drug Free Workplace letters to employees, as required.
  • Processing COBRA benefit and premium payments.
  • Processing Aflac benefit, employee’s participation, and premium payments.
  • Tracking and reconciling employees Paid Time Off and Holiday Pay.
  • Accounting management and payment process of Employee Allowances
  • Manage the monthly employee bonus program.
  • Manage and implement Company Policies with the employees.
  • Assist CEO with recruitment plans and orchestrate advertising.

• Account Payable
  • Match invoices to Purchase Orders
  • Input of invoices onto accounting software
  • Request, record and track Subcontractor Certificates of Insurance
  • Assist with management of Open Account Employee Purchases, i.e. Home Depot, Verizon Wireless, Fuel Cards. Etc.
• Procure Annual Permits and License Renewal:
  • Light Permits (annually)
  • Oversize Weight Permit (annually)
  • Hazardous Material (annually) (Service/Lube Truck requirements)
  • Drug Free Workplace, (DFWP), Certificate (annually)
  • Georgia Interstate Motor Carrier, (GIMC), Registration (annually)
  • Hazmat Registration (annually)
  • Procure and track vehicle omission testing when required.
  • File MV-18J with Georgia tag office to cancel tags and get refund if warranted.
  • Purchase and renew Georgia tags.
  • Add or remove to 2290 reporting depending on vehicle GVW and perform Annual submission.
  • Maintain specific permits: GA DOT #, Annual MCS-150, Emergency Vehicle Light Permit
  • License and Permits renewals.
  • Maintain Drug Free Workplace.
  • Georgia Corporate Registration.
  • Cobb County Business License.
  • Roswell Business License.
  • Utility Contractor’s License
  • Procure equipment permits as needed weekly.

• Manage Safety Program:
  • Orchestrate safety training class schedule.
  • Enter and track employee’s completed safety training.
  • Record and track weekly injury reports.
  • Record and track weekly Toolbox Meetings
  • Update all Company Health and Safety Manuals annually with revisions.
  • Track and record all employee Safety Violations.
  • Comply with all Project Safety Documentation requirements.
  • Complete and Post OSHA Forms 300, 300A and 301

• · Assist with Census Surveys and Reporting
  • Survey of Occupational Injuries and Illnesses
  • Georgia DOL & US Bureau of Labor Statistics
  • Georgia Occupational Employment Report
  • US DOL Bureau of Labor Statistics
  • US Census Bureau of Economic Census
  • Process 5500 Form
  • 401K annul reporting.

This position will report to the Facility Controller, Office Manager, and the CEO.

GUIDELINES

• Earth Development’s Company Policy, Health and Safety Plan
• OSHA regulations

COMPLEXITY/SCOPE OF WORK

• The work consists of varied duties associated with Accounting Support Specialist.

• The purpose of this position is to successfully manage the Company payroll system and Polices in the most efficient and innovative manner.

CONTACTS

• Company contacts are typically with the Facility Controller, Office Manager, CEO, and the Senior Controller of the Company.
• Contacts are typically to discuss and coordinate accounting, preparation of financial documents, company policies, employee benefits and the safety program.

APPLICATION PROCEDURE: APPLY by emailing an updated Resume’ with contact information to grimoldi@earthdevelopment.net.

RESPONSE DEADLINE: Open until position is filled. Screening will begin immediately.

ANTICIPATED EMPLOYMENT DATE: Open until filled

*ED Atlanta, LLC dba Earth Development is an equal opportunity employer.