Accounting Manager

Who We Are:

HOPE Community Services, Inc. is a non-profit behavioral health center in Oklahoma City that is dedicated to making an impact in the lives of those we serve.  We provide outpatient services to those who are struggling with mental illness and/or substance use disorder.  We believe everyone has a key role in changing lives here at our agency.  If you are looking to be a part of something bigger than yourself, you have strong leadership skills, and are looking to grow in your career, we are the place for you!

What We Offer: 

• 100% paid healthcare and dental coverage
• Over 5 1/2 weeks of PTO your first year
• 11 Paid holidays
• 10% Retirement contribution - no match required
• Professional development opportunities
• Flexible spending accounts for health care expenses or dependent care
• Employee assistance program 

SUMMARY  

The Accounting Manager will be responsible for all aspects of accounting & finance and will report to, and work closely with, the Chief Financial Officer (CFO).  

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following: 

• Supervise accounting department operations and staff. 
• Assist CFO in the preparation of reports which summarize and forecast business activity and financial position in the areas of income, expenses, and earnings based upon past, present, and expected operations.    
• Assist in developing and revising, the agency operating and capital improvement budgets for the Executive staff to review and Board approval. Develop and monitor business performance metrics.  
• Assist in the preparation and presentation of monthly financial reports for management team review and budgets to the Board of Directors at scheduled meetings. Cost reports required by funding sources; departmental budgets working with program directors; and personnel forecasts to project employment needs.  
• Coordinate accounting materials needed for external auditors, banks and grant audits. 
• Assist in development of financial components of new program, proposed programs, and other new activities.  
• Assist in controlling financial expenditures, monitoring budgets vs. actual expenditures, and projecting cash position.  
• Assist CFO & Human Resources with the verification and processing of payroll and monthly employee benefit payments.  
• Assist CFO with risk management annual report by evaluating insurance coverage for protection against property losses and potential liabilities and employee benefit coverage, which insure employees.   
  
• Prepare bank reconciliations and assist with preparation of journal entries.  
• Assist in planning modification of existing employee benefit programs and making recommendation to management staff. 
• Conduct training of accountants or accounting clerks.  
• May perform duties of accounting clerks or support staff, as needed.  
• Compile and sort documents, such as invoices and statements, substantiating business transactions. 
• Verify and code details of business transactions, such as department number, account and sub-account numbers, and voucher totals. 
• Assist in recordkeeping for client based activities (i.e. money management, client assistance funds, program activity funds, etc.). 
• Assist in maintaining records for client fund account ensuring all required documentation is complete and available.  
• Compute and record charges, refunds, costs of lost or damaged goods, freight charges, rentals, and similar items. 
• Code and enter vouchers, reports, and other records.  
• Oversee the preparation of check processing to pay outstanding accounts payable and obtain appropriate authorization and signatures.  
• Compile and sort data to prepare reports such as client fund balance and flex fund balances.  
• Oversee general agency petty cash fund.  
• Arrange registration, lodging, and travel needs for staff attending training, conferences, workshops, etc. 
• Reimbursement for use of personal vehicle will be made in accordance with agency policy and procedures.  
• Provide assistance with grant writing and development specific to financial costs budgetary expenses. This will include determining line item allocations for employee costs, direct and indirect expenses, capital expenditures etc. Will also be responsible for oversight of utilization of funds after grant has been awarded.  
• Adheres to agency policy and procedures, CARF and DMHSAS standards and criteria, federal and state confidentiality rules and regulations, and any special funding source requirements. 
• Maintains oversight for central office supplies for the agency.  Ensures agency needs are met in a friendly and professional manner. Purchases office and kitchen supplies for the agency in bulk using most cost effective sources.  
• Works closely with IT Company in the authorization and purchase of equipment. Assist with upgrades for phones, iPads, computers, and software.  
• Assist in the supervision of Transportation/Security/Maintenance Services staff in the absence of Chief Financial Officer.  
• Assist CFO and CEO with managing HOPE-Sunset Apartments. 
• Assist managing vending machines.  
• Completes annual performance reviews with accounting staff providing performance feedback, measurable goals, and objectives.   
• Reviews timecards for accounting staff.  Reviews and approves all leave requests, punch change requests, etc. and approves timely and in accordance with payroll deadlines.  
• Monitors and approves, as appropriate, staff time sheets, leave requests, schedules, travel, and performance related to program requirements and goals.  
• Coordination of meeting staff’s training needs and the training/orientation of new staff.  Works to ensure each new staff member is provided hands on training instructions to help them be successful.  
• Assures the accounting department is fully staffed to meet agency needs.  Participates in the selection of new staff through interviewing and selection process.    
• Supports and promotes a service environment for individuals in need of behavioral health and/or co-occurring services that is recovery focused, welcoming, and attentive to the needs of individuals who may have experienced trauma in their lives.  Attends annual core competencies training in relationship to individuals with co-occurring disorders or who have experienced trauma in their lives.  
• Performs other related duties, as assigned.  

QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Must have IT knowledge to work with current IT Company.  

EDUCATION and/or EXPERIENCE  

BA/BS in Accounting or four years related experience; or equivalent combination of education and experience substituting completion of related business school, technical school or college training to the requirements for related work experience. 

EOE Statement 

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.