Address
Form of workStatus: Direct Hire
Salary: Up to $150K DOE
*LOCAL CANDIDATES ONLY*
What You'll Do:
- General Ledger and Routine Reporting
- Ensure that all balance sheet and targeted income statement accounts are analyzed and reconciled monthly on a timely basis - includes payroll, fixed assets, and related tax accounts
- Prepare monthly account reconciliations of all cash and trust accounts
- Prepare and enters routine journal entries
- Prepare and enter adjusting journal entries as necessary, maintaining appropriate documentation
- Maintain general ledger accounts for accuracy and compliance, update and create appropriate general ledger accounts
- Generate monthly and year-end financial statements and management reports, analyzes variances and reviews them with Executive Director promptly after closing
- Ensure month-end and year-end closing are conducted accurately and timely
- Prepare weekly cash reports
- Accounts Receivable, Payable and Billing
- Routinely review unallocated and suspense account balances and work with accounting team and attorneys to resolve
- Review, reconcile and processes payment for employee expense reports
- Supervise processing of vendor invoices
- Review all accounts regularly to ensure accuracy
- Assist with client collections
- Taxes and Government Reporting
- Assist in the preparation of annual tax work papers and coordinates tax work with outside accounting firm
- Work with outside accountants to make estimated payments on a timely basis
- Assist with the preparation and filing of other taxes: DC Personal Property Tax; DC Sales and Use Tax; DC Ballpark Tax; 1099's; etc.
- Assist in government reporting as needed
- Manage the various state nexus requirements and coordinates tax payments with outside accountants.
- Maintain a close working relationship with outside accountants and responds in a timely manner to all tax related projects.
- Maintain the firm tax filings.
- Budgeting
- Prepare and monitor annual budget
- Analyze budget anomalies and work with Executive Director on adjustments
- Advise Executive Director on special budgeting projects (e.g., construction, purchases, etc...)
- Payroll
- Work with payroll company to ensure GL is accurate and updated
- Prepare year-end payroll transfers including wire set-up for year-end bonus payrolls
- Benefits
- Manage payment of benefits on a monthly basis
- Other Duties
- Perform basic bookkeeping for the Firm's PAC and prepare monthly FEC 3X and Bi-annual LD-203
- Maintain accounting records for the Firm's non-profit (create bills, record billings, receipts and disbursements, prepare tax materials to send to tax accountants, follow up with overdue AR, etc.)
- Positive pay management, bank account management, and trial balance review
- Creation of new employee accounts and training of new hires on timekeeping and accounting policies
- Monitor internal controls and report inconsistencies with accounting policies and procedures to the Executive Director
- Manage daily and monthly accounting activities to include, but not limited to, the department calendar, time entry, billing and incoming departmental emails
- Assist with special requests, post cash, and monitor collections
- Monitor bank activity including annual renewal of Letter of Credit and Line of Credit, money market account and make recommendations to Executive Director for various funding vehicles
- Develop and implement appropriate strategies to enhance accounting processes and procedures
- Develop and maintain relationship with banking representatives
- Manage access of the various accounts for the accounting staff after conferring with Executive Director
- Manage the time and billing software programs and provide recommendations for improvements to the Executive Director
- Maintain a daily cash report including the year-end projection summary
- Prepare annual reviews of accounting staff
- Participate in all Administrative Team meetings, meetings with accountants and other firm-related meetings requiring accounting input
- Attend quarterly CEO Roundtable sessions hosted by BakerTilly
- Keep Executive Director updated on changes impacting firm finances (e.g., new DC laws, updates to state nexus, changes to tax rules, etc..)
- Manage various state registered agents and respond to inquiries as requested
- Manage and complete vendor/client requests for information
- Assist Executive Director with completing annual insurance policy renewals
- Work closely with Billing Supervisor to ensure accounting accuracy
- Bachelor's Degree in accounting or related field required
- 5+ years law accounting experience, Law firm experience is required
- Experience with law firm accounting preferred
- Must be proficient in use of Excel at the intermediate or advanced level
How To Apply: Please respond with your resume for consideration. We welcome all candidates that meet the REQUIRED qualifications with recent relevant experience. Palmer Legal Staffing is an equal opportunity employer.
About Us: Palmer is an award winning staffing agency offering direct hire, temp-to-hire, and temporary placements for administrative, management, executive, legal and more. We represent more than 500 of the finest law firms and legal departments in the D.C. area.
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Visit www.plsdc.com and view our job board, contact a recruiter, link to our Facebook and LinkedIn pages.
