Address
Form of workThe Bureau of the Comptroller and Global Financial Services Charleston (CGFS), Department of State (DoS) has a requirement for a Business Process Analyst (BPA) to perform accounting, reconciliation, financial systems analysis, interface file management and financial reporting support services in the areas of treasury reporting and financial reconciliations.
Interested in Applying? I have a few preliminary questions...
- Do you love working with numbers and research?
- Do you love analysis and problem solving?
- Do you love figuring out how to make operational procedures better?
- Can you create and maintain complex spreadsheets?
- Are you really good with accounting and financial software?
- Are you looking for a job in the Department of State, located in Charleston, SC?
Why is this Different from other Job Opportunities?
All personnel provided under this task order must be able to either possess or obtain a security clearance of Secret, to be issued by Department of State, Diplomatic Security.
Important note to consider: A secret clearance will open a lot of doors for your career in the Government to include possibilities of being hired directly.
You must meet these minimum requirements:
- Experience supporting some of the enterprise accounting and financial systems and technical environments
- Ability to analyze complex requirements, develop alternate solutions, and perform evaluations of a wide range of systems and related financial services support issues
- Supporting design, implementation, and testing of accounting and financial management systems
- Works as a team member analyzing task requirements, developing work plans, executing assignments, and preparing documentation
A four-year degree from an accredited college or university (preferred)
Current knowledge or ability to learn DoS accounting and financial policies and procedures as contained in the Foreign Affairs Manual and Foreign Affairs Handbook, as supplemented with internal operating procedures. and knowledge of Treasury reporting process requirements
Functional expertise and experience in Federal accounting operations, policies practices, reporting and business processes/requirements is desirable
Demonstrated ability to analyze complex financial systems, troubleshoot issues, develop, communicate, and implement cost-effective solutions to the Department's requirements
Strong Excel skills required to maintain spreadsheets in order to monitor trends, analyze data, and prepare statistical reports
Understanding of government accounting and standard general ledger requirements.
Ability to obtain in-depth functional knowledge of financial operations that provides a basis for analyzing business processes, information flows and relationships to the supporting automated systems.
Current knowledge or ability to learn Department of State accounting and financial policies and procedures as contained in the Foreign Affairs Manual and Foreign Affairs Handbook, as supplemented with internal operating procedures and its application to DoS financial and accounting systems is preferred
Possess technology savviness and ability to catch on quickly. Knowledge on computer-based applications including word-processing, web-based applications, spreadsheets (VLOOKUP and pivot tables, and database management)
The candidate should be a team-player with a positive attitude.
Able to multi-task during times of high email volume to accurately address customer inquiries and able to escalate issues to the Supervisor and Manager as appropriate
Attention to detail, critical thinking, and out-of-the-box thinking is encouraged, ability to work and mold to an ever-changing environment is a must
Provide user support as needed, identify training requirements and prepare/ review documentation.
Ability to compile and analyze data from various sources into an organized report format to be provided to Management
Effective communication with all levels (Colleagues, shareholders, and upper Management); ability to create rapport and ask the right questions to gather Client's requirements; able to convey difficult terms and processes in an easy-to-understand language and terminology
Experience with processing IPAC, Cash Receipts, Grants and Government travel to act as a back-up in these sections is preferred
As part of the Office of Reports and Reconciliation Directorate, Interface Control Branch reconciles payments and collections owed to and by the Department of State. These payments and collections are processed through various channels, including: ?Intragovernmental Payment and Collections (IPAC), Collection Information Repository (CIR), Grants - Health and Human Services (HHS) Payment Management System (PMS), and Government Travel - Domestic, White House, and E2 Solutions for travel management and transportation transactions
Functional Responsibilities include, but not limited to:
Maintain memoranda accounting records and spreadsheets as needed to supplement the official accounting records and to supplement work measurement
Provide technical and reporting support, as well as reports preparation for the Branch Chief.
Employee will be processing Cash Receipts, IPACs, and G-Invoicing transactions, or verify and submit lockbox and passport receipts, finding was to improve the process as we change our processing to accommodate new Bureau initiatives
Safeguard and secure Personable Identifiable information (PII), adhere to OMB's A-123 Internal Controls and provide input into the annual review of the A -123 budget cycle memos
Perform analysis of complex business functions and operational processes for the Global Financial Operations department
Provides technical expertise on DoS accounting procedures, policies, regulations and operations and as technical advisor in resolving complex issues relating to DoS accounting operations and functions.
Provides advice concerning accounting standards and processes and has the expertise to perform analysis of interface issues, processes, and the resolution of errors.
Independently devises ways to improve processes and improve systems efficiency.
Writes or provides oversight concerning the development of training, training manuals, and procedures for accounting functions, financial systems software, and financial systems requirements.
Must be able to work on several tasks simultaneously and to work independently without any higher-level coordination or direction for day-to-day activities.
Provide user support as needed, identify training requirements and review/prepare documentation
Support ISO 9001 requirements by reviewing existing Quality Work instructions (QWIs), Reference Documents (RDs), Forms, etc. to ensure they are relevant and consistent with business processes and CGFS policy requirements
- Expected to become the Subject Matter Expert (SME) for all the reports, business intelligence software, financial management policies, practices, and operations so that they can incorporate the client's requirements more effectively and within policy Review the Statement of Difference Report from Treasury to make sure transactions amounts and fiscal information is correct
- Review the Statement of Difference Report from Treasury to make sure transactions amounts and fiscal information is correct
The employee will work an 8-hour shift between the hours of 6:15 am to 6:00 pm with a non-compensated 45-minute lunch (See your Project Manager for work schedule and department policies). Additional hours may be required and must be authorized by your Project Manager and DoS Management. This is a hybridposition with 2 days teleworking and 3 days on-site.
Software systems and important process used:
Office Software: Microsoft Office Suite (Office 365): Mainly Word, Excel and Access
Reporting Database: Global Business Intelligence (GBI)
Document Storage: Document Imaging System (DIS)
Collection Research: LexisNexis
Accounting Systems:
- Global Financial Management System (GFMS)
- Regional Financial Management System (RFMS)
