Accounting Assistant

Position Description

This position is advanced clerical/accounting work involving the application of bookkeeping principles and practices.  Additional duties involve data preparation, coordination and entry of agency’s client information from Local Area Network (LAN) computer system and DHS’. Enterprise Case Management System (ECM).

Position Requirements

            To perform the Fiscal Technician job successfully, an individual must be able to perform each essential responsibility satisfactorily. These requirements are representative, but not all-inclusive, of the knowledge, skill, and ability required.

·         Advanced computer skills, including Word, Excel and Outlook in a Microsoft Windows environment, including Excel Pivot Tables

·         Effective oral and written communication skills.

·         Excellent interpersonal skills.

·         Able to exhibit a high level of confidentiality.

·         Excellent organizational skills and detail oriented

·         Must have critical thinking skills

·         Must be analytical and solutions oriented. Must be able to gather and analyze information skillfully.

·         Knowledge of bookkeeping principles and practices.

Education and Experience

·         One year as a Fiscal Assistant

OR

·         Three years of work involving the maintenance of fiscal or financial records, including one year of responsible work which involves the application of accounting or fiscal principles and practices; and graduation from high school

OR

·         One year of experience in maintaining and reviewing fiscal records and an associate degree in accounting or business administration

OR

·         Any equivalent combination of experience and training.

 Physical Demands

            While performing the responsibilities of the Fiscal Technician the employee is required to talk and hear. The employee is often required to sit and use their hands and fingers, to handle or feel and to manipulate keys on a keyboard. The employee may be required to stand, walk, reach with arms and hands, climb or balance, stoop, kneel, crouch or crawl and, enter and exit a vehicle.  The employee may need to work with arms above shoulder height, bend at the waist or work bent at the waist, lift or carry items or occasionally work with an uncommon level of noise. Vision abilities required by this job include close vision.

Work Environment

            Normal office environment. The noise level in the work environment is usually quiet to moderate. Position may require travel throughout Carbon, Monroe and Pike counties in addition to periodic travel to other locations in Pennsylvania. Agency vehicle is usually available during work hours.

 Position Duties:

·         Performs standard bookkeeping duties in recording, reviewing, and processing financial records and documents.

·         Maintains bookkeeping records including proving and classifying accounting documents and reconciliations.

·         Processes person level data, including billing procedure codes, for output through LAN, ECM and PROMISe in a timely and accurate manner using pivot tables or other electronic submissions.  Tracks said data on excel chart for completeness.

·         Assists with preparing communiqués to provider agencies regarding inconsistencies of hard copy and electronic data submission.

·         Monitors and approves internal Family Support Service budgets and invoices.  Reconciles said budgets on a monthly basis

·         Prepare for annual provider budget/contract process, including mid-year addendum, maintenance in laserfiche and schedule meetings with providers.

·         As back-up, prepare monthly provider schedule showing budget amount, YTD billings, balance of expended and projected year-end by cost center and funding stream.

·         Prepares required periodic reports and properly distributes to staff.

·         Reports all data and computer problems immediately to supervisor or other appropriate staff.

·         CCRI activities including provider enrollment applications and maintenance and POMS encounter submissions to OMHSAS

·         Prepare and send quarterly income and expense reports/payment confirmation requests to providers

·         Maintains data entry maintenance codes in LAN for medical insurance, main funding sources, cost centers, services and providers.

·         Files various financial documents including paid invoices using prescribed templates in laserfiche,.

·         Serves as Coordinator in Automated Random Moment and Reporting System for Random Moment Time Studies (ARMARS) ensuring new users are added, updating user contact information and permissions, schedules and monitoring no responses.

·         Prepare outgoing A/P checks for mail distribution, both externally and internally.

·         Typing and use of standard office equipment and various software programs required.

·         Assist Fiscal Officer and Accountant as needed.

·         Assist independent auditor with routine assignments.

·         Laserfiche scanning.

·         Covers office, on rotating schedule with other staff, including lunch periods, breaks and absences.

Additional Duties:                                              

·         Performs related work as required.

·         Use of personal vehicle may be required.

Conclusion

            Reasonable accommodation can be made to enable people with disabilities to perform the described essential functions. Carbon-Monroe-Pike MH/DS is an Affirmative Action/Equal Opportunity Employer.

            This position description serves as a guideline for communicating the essential functions and other information about the position to the applicant/employee. It is not intended to create a binding employment contract nor cover every detail of the position and may be changed where appropriate.