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Form of workPerforms professional and technical accounting and financial duties for a County Division. Work involves preparing budgetary, accounting, financial and statistical records; reviewing and analyzing financial transactions and identifying technical issues. May include grant applications, financial reports and budget documents as assigned. Performs Division accounts payable, accounts receivable and payroll functions.
- Performs a variety of accounting duties pertaining to the preparation, maintenance, and administration of the Division budget.
- Analyzes historical costs and projects future financial needs; prepares the annual budget for the division; administers the approved budget; monitors expenditures; prepares budget reports; and prepares budget amendments as necessary.
- Performs Division accounts receivable functions; prepares accounts receivable invoices; prepares billings for client services; receives and reconciles payments; assigns payments to proper cost center; verifies posting of receivables; maintains accounts receivable records; and prepares bank deposits.
- Performs data entry for accounting operations and to verify accuracy; prepares a variety of financial and accounting records and reports; analyzes historical costs and projects future financial needs.
- Serves as a subject matter expert in all aspects of the practices, procedures, and policies that govern the duties of the Financial Operations; provides compliant and consistent audit and QA/QC of procurement and accounts payable matters and provides training and guidance to client Divisions on all aspects of these processes, from requisitioning to invoicing to payment.
- Performs division accounts payable functions; prepares purchase order requests; prepares invoices for payment authorization; assigns expenditures to proper cost center and submits to Clerk's Finance division; verifies positing of expenditures; maintains accounts payable ledger and records.
- Enters and maintains automated and manual accounting records; performs data entry for accounting operations and verifies accuracy; reconciles general ledger accounts.
- Conducts internal reviews and audits within the Division to ensure all accounting, financial, and budgeting activities comply with approved budget, and County financial and administrative policies and procedures.
- Performs a variety of accounting duties about application for and administration of awarded grants; prepares grant applications and grant amendments; reviews contracts for grants awarded to the Division.
- Prepares and implements schedules for grant administrative monitoring; maintains grant administration checklists; determines unit costs for grant services; prepares grant schedules, profiles, and subsidy vouchers; and prepares reports addressing grant funding, utilization, status, etc.; reconciles account receivables to grant agreements.
- Bachelor's degree in accounting or a related field required.
- One (1) year of related experience preferred.
- Candidates without a related degree should possess four (4) years of related experience.
- Fingerprinting required.
- Salary offers above the minimum pay grade may be considered based on qualifications.
- Essential Employees may be required to work during an undeclared or declared emergency. The County's Administrative Office will determine who will be required to work on an incident-by-incident basis.
- This job posting is not intended to be an all-inclusive list of responsibilities, skills, or working conditions associated with the position.
