Accountant I

Salary : $57,680.00 Annually
Location : Palm Springs, FL
Job Type: Full Time
Job Number: 0301
Department: Finance
Opening Date: 11/28/2023
SUMMARY
Employees in this class perform various advanced fiscal and clerical tasks.This position has a large scope of responsibility and complex work, including routine procedures as well as other related assignments as required. This position will handle confidential information daily
ESSENTIAL JOB DUTIES
The following duties are normal for this position.

• An employee in this position reconciles bank statements, and pension custodial statements.
• Checks bank transactions daily and investigates unexpected transactions.
• Reconciles all merchant service account billing statements monthly.
• Reviews and reconciles bank analysis statements.
• Assists in all aspects of Village Purchasing, including review of bid and RFP language for compliance with Village purchasing regulations, reviews purchase order requisitions, maintains and assigns Task Order, Bid and RFP numbers, tracks bids and RFP's from advertisement to completion.
• Maintains Village wide contract and agreement log with approval dates, expiration dates including revenue related agreements.
• Serves as Finance representative on purchasing selection committees, providing guidance to committee members to maintain compliance with Village's purchasing code Review and research sole source procurement submittals.
• Assist with reconciliation of inventory and work orders.
• Creates purchase orders from requisitions submitted by Village departments.
• Review accounts payable for purchasing and budget compliance.
• Maintain vendor file including W-9's and assist with producing annual 1099-M's reporting to the IRS.
• Maintain Village purchasing cards, review and reconcile receipts to monthly statements.
• Covers payroll, accounts payable and/or cash receipts when Accounting Technicians are unavailable.
• Tracks and files the abandoned property report due annually to the State of Florida, Serves as Petty Cash custodian for Finance.
• Prepares accounts payable for all pension fund expenditures.
• Prepares accounts payable for all Finance expenditures.
• Maintains all purchase orders related to network assets (computer workstations, software, servers, printers, etc.).
• Coordinates communication service calls and issues.
• Prepares annual audit confirmation letters, tracks distribution of all CAFR's.
• Coordinates publication and distribution of monthly budget statements and assists in preparation of annual budget and CAFR.
• Maintains and updates Financial Trends.
• Assists in annual capital asset inventory and reconciliation.
• Maintains retiree files.
• Responsible for ordering and maintaining inventory of finance office supplies, checks, direct deposits and purchase order forms.
• Maintains master Finance calendar with payroll, and accounts payable deadlines on Intranet.
• Responsible to annually archive Finance records, properly labeling boxed records according to State of Florida record retention regulations.
• Coordinate destruction of Finance archived records with Village Clerk's office.
• Create monthly billing to PBCFR for electric usage a Public Safety Building, handle annual billing to FL DOT for lighting maintenance.
• Review and prepare payment for annual and quarterly billings for General Liability, Auto Liability and Worker's compensation insurances.
• Serves as backup to Assistant Finance Director on grants and Munis role security.
• May be assigned special projects as needed.
• Work is performed under the general supervision of Assistant Finance Director and CFO.

The omission of specific statements of duties does not exclude them from the classification if the work is similar, related or a logical assignment for this classification. Other duties may be required or assigned.
MINIMUM QUALIFICATIONS
A Bachelor's Degree in Business Administration, Accounting, Finance, Contract Management or Purchasing is required within one year of date of hire. Background in accounts payable, accounts receivable, purchasing and payroll is desired. Experience with automated financial management information systems and office automation systems.
KNOWLEDGE, SKILLS AND ABILITIES

• Must have a thorough knowledge of office procedures and practices related to accounting operations.
• Able to exercise discretion and judgement in performing the procurement function and knowledge of laws relating to public purchasing.
• Requires the ability to follow complex instructions with minimum supervision.
• Must be capable of working on multiple tasks and meeting deadlines.
• Ability to establish and maintain effective working relationships with other Village employees, outside professionals and the general public.
• Must consistently demonstrate professionalism and ability to handle confidential and/or sensitive information.
• Ability to communicate effectively both orally and in writing.
• Skilled in the operation of calculators, computers and related office equipment.
• Must demonstrate a strong working knowledge of Microsoft Office applications including Word and Excel.

PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The work environment characteristics described are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Employees in this class must possess manual dexterity sufficient to operate a desktop computer, calculator and other office equipment.This position requires employees to sit at a desk and work on a desktop computer for long periods of time. Acceptable hearing and vision, with or without correction, are required. Must be able to access file cabinets for filing and retrieval of data. Must be able to communicate accurately both verbally and in writing. Employee may occasionally be required to lift up to 40 pounds without assistance. Reasonable accommodations will be made for otherwise qualified individuals with a disability.
ENVIRONMENTAL CONDITIONS
Works indoors in an air-conditioned office environment, with some noise from computers and other office machinery. Will be required to perform some physical inventory work at various Village locations indoors and outside. Reasonable accommodations will be made for otherwise qualified individuals with a disability
The Village of Palm Springs offers a complete benefits package.
General Benefits Information
If Selected: Conditional Offer of Employment contingent upon Background Check, Physical, Drug Screen (if applicable) and if interviewing for PD, a Psych and Polygraph as well.
PROBATION:
All positions serve a one (1) year probationary period
PENSION PLAN: FRS (Florida Retirement System)

• Mandatory 3% employee contribution of your gross salary
• Fully vested after eight (8) years

HEALTH, DENTAL & LIFE INSURANCE EFFECTIVE:

• Health insurance is with Humana HMO Premier Plan. In-network coverage ONLY. There is NO OUT OF NETWORK MEDICAL COVERAGE
• Dental Insurance is with Humana Traditional Preferred DPPO. Out of Network covered
• Weekly Payroll Deductions:
• Employee Only: $17.31/week
• Employee +1: $53.08/week
• Employee +2: $85.38/week
• Employee Family: $109.62/week

• Insurance coverage becomes effective the 1st of the month following 60th day of employment
• Group Life Insurance policy of $50,000 paid for by the Village for employees

HOLIDAYS:
We have 13 paid holidays per year. Police Holiday is paid or comp'd at ten (10) hours for holiday except birthday which is at 8 hours. Birthday is an additional paid holiday but must be requested approved by supervisor, and taken in the same week as the birthday occurs.
PERSONAL LEAVE TIME:
Accrues weekly from hire date at the rate depending on length of time in service. PLT may be used, paid, after six (6) months.