Accountant I

TITLE: Accountant I
DEPARTMENT: Accounting Department
REPORTS TO: Controller
CLASSIFICATION: Staff-12 months
EFFECTIVE DATE: TBD
STANDARD WORK HOURS: 37.5 hours per week
EMPLOYMENT STATUS: Full-Time
EMPLOYMENT CLASSIFICATION: Exempt
JOB SUMMARY:
Under direct supervision, performs routine accounting functions such as ledger/account maintenance, cost analysis, reconciliation, posting, and inventory control. Prepares financial reports through analysis of simple operating statistics and/or financial data.
ESSENTIAL JOB FUNCTIONS:

• Monitors cash and prepares bank reconciliations.
• Monitor systems feeds to ensure posting.
• Monitors revenue and expenses for departmental or unit accounts; ensures expenditure control and compliance with funding and reporting requirements, university policy, and standard accounting procedures.
• Constructs routine spreadsheet applications, prepares financial data for input into finance and human resources systems, and generates reports; performs calculations which may include interest and depreciation.
• Coordinates the preparation of regularly scheduled and special billings, cost reports, analyses, studies, inventories, and financial statements for local, state, federal, and private funding sources.
• Reviews and approves expenditure, personnel, and purchasing documents for the availability of funding, mathematical correctness, and compliance with university policy and state and federal funding requirements.
• Analyzes, reconciles, balances, and maintains accounting records; develops budgets and special financial reports.
• Prepares, reviews, and processes budget, revenue, expense, payroll, and related correcting entries and may prepare bank reconciliations of intermediate complexity.
• Interacts with and trains client department staff regarding finance policies and procedures and funding requirements; serves as liaison with client department representatives, vendors, and funding source representatives.
• Instructs department members in unrestricted and restricted funding requirements and methods and provides information for budget development.
• May coordinate and monitor data processing batches including suspense control, cash counts, and balancing.

• May supervise and/or lead lower-graded staff and/or student employees.
• May assist in audits and prepare audit work papers.
• Performs miscellaneous job-related duties as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

• Knowledge of federal and state financial regulations, and university financial policies and procedures.
• Knowledge of university accounting procedures involving procurement, travel, and/or employment.

• Knowledge of standard and/or fund accounting principles, methods, and applications.
• Account balancing and reconciling skills.
• Ability to set up and maintain financial accounts and ledgers.

• Knowledge of computerized information systems used in financial and/or accounting applications.
• Spreadsheet software skills to quantify and illustrate routine financial reports, statements, and/or projections.
• Ability to effectively communicate accounting information, policies, and/or procedures in a manner easily understood by the customer.

• Knowledge of general accounting principles.
• Knowledge of finance, accounting, budgeting, and cost control procedures.
• Ability to supervise and train assigned staff.

• Ability to analyze and interpret financial data and prepare financial reports, statements, and/or projections.

WORKING CONDITIONS AND PHYSICAL EFFORT:

• Work is normally performed in a typical interior/office work environment.
• No or very limited physical effort is required.
• No or very limited exposure to physical risk.

DISTINGUISHING CHARACTERISTICS:
Position requires:

Analyzing and preparing financial reports, statements, and projections using standard and fund accounting principles, methods, and applications on an automated accounting system or spreadsheets.

Analyzing, reconciling, balancing, and maintaining standard accounting records.

Preparing and monitoring budgets using finance, accounting, budgeting, and cost control procedures.

Internal Candidates are Encouraged to Apply
Applicants must be authorized to work for any employer in the United States. At this time, Kentucky State University is unable to sponsor or take over the sponsorship of an employment visa.
KENTUCKY STATE UNIVERSITY is an Equal Opportunity Employer
The functions, qualifications, knowledge/skills, and physical requirements listed in this job description represent the essential duties of the job, which the incumbent must be able to perform either with or without reasonable accommodation. The Job Functions listed do not necessarily include all activities that the individual may perform.