Accountant

The Accountant in the New York office of the American Academy in Rome is responsible for coordinating and executing a full range of accounting and administrative tasks and working collaboratively with the staff in both the Academy's New York and Rome offices. The Accountant performs accounting, accounts payable/receivable, and banking/cash management duties, as well as U.S. payroll, human resources, administration, and office duties, in a small but complex organization with international operations.
SUPERVISION
The Accountant reports to the Senior Accountant in New York and takes direction from the Controller and Chief Financial and Administrative Officer, as well as working in coordination with the Finance Department in Rome and the Development Department in New York.
RESPONSIBILITIES
Accounting

• Prepares journal entries and other adjusting entries, handles monthly upload of Rome general ledger to consolidate New York and Rome accounts, and performs monthly closing
• Provides support to Senior Accountant in financial and budget matters, including reviewing and analyzing accounts and running a full range of general ledger reports to ensure accurate and timely reporting
• Performs monthly and balance sheet account reconciliations.
• Assists with year-end audit and tax return, including providing support in preparation of schedules and supplying auditors with necessary documents and information
• Maintains accounting files in accordance with organization's document retention policy
• Performs additional accounting tasks as needed and directed

Accounts Payable/Receivable

• Processes all invoices in prioritized and timely manner, including obtaining department approval, entering and submitting into accounts payable system, scheduling payments via wire transfer or ACH, setting up new vendors, obtaining W9 or W8 forms, and communicating with vendors regarding open payables
• Enters recurring invoice batches into Financial Edge for monthly fellowship stipend payments
• Maintains and updates payable reports and reconciliations weekly, including ensuring correct accounts and departments are charged and correcting any errors
• Coordinates and tracks invoicing for all accounts receivable, including monthly and one-off billing, other income, and other balances due
• Reconciles contributions and payments with Development Department on a weekly basis, including obtaining gift documentation and reviewing coding with Senior Accountant and/or Controller to ensure accurate and consistent data and reporting
• Reconciles general ledger to A/R subledger on a monthly basis
• Processes credit cards payments via virtual terminal as needed
• Performs year-end 1099 and 1042 reporting
• Performs additional accounts payable/receivable tasks as needed and directed

Banking and Cash Management

• Process check payments and remote deposits
• Monitors and reports on daily cash position and outstanding checks
• Downloads investment statements and maintains electronic files
• Performs additional banking and cash management tasks as needed and directed

Administration and Office Duties

• Administers corporate credit cards, including monthly reconciliations, new card requests, card limits, closed accounts, lost cards, and fraudulent activity
• Assists with occasional evening and weekend events and programs
• Performs additional administration and office duties as needed and directed

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential function at a high level. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Bachelor's degree in Finance or Accounting with related work experience
• Proven strength in effectively prioritizing and managing time, taking initiative, juggling multiple duties and tasks, and meeting deadlines
• Demonstrated ability to balance working independently and being self-directed with working as part of a team and following specific direction
• Strong proficiency in accounting software, including Financial Edge and Raiser's Edge and other financial management systems
• Excellent Excel skills, and proficiency in other Microsoft Office applications including Word and Powerpoint, Outlook and Sharepoint
• Exceptional organizational ability, analytical skills, accuracy, and attention to detail
• Excellent judgment and discretion in handling confidential and sensitive information
• Ability to interact professionally and work productively with a wide range of constituents including management and support staff, board members, donors, funders, and vendors
• Ability to work in fast paced environment
• Strong verbal and written communication skills

The American Academy in Rome is an Equal Opportunity Employer.
To Apply
Please submit a cover letter outlining your interest in the Academy, the contributions you expect to make to the Academy's mission, and your qualifications for the position of Accountant. This position will remain open until filled.