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Form of workAcademic Support Services Specialist
Position Number:318940
Requisition Number:B08684
Position Type:Support Staff Non Exempt
Class Code:0720
Time-limited through:N/A
Type of Appointment:Full-Time
Faculty Position Sub-Type:N/A
Length of Appointment:N/A
Internal Recruitment?:No
Working Hours:8:00am - 5:00pm
Department:Psychology
Organization:COLLEGE OF ARTS & SCIENCES
Division:Academic Affairs - DIV
College:College of Arts and Sciences
Approved Hiring Salary Range:Up to $35,280 Commensurate with Experience
Pay Basis:Annually
Equal Opportunity:In 2020, the University of North Florida (UNF) received the prestigious INSIGHT Into Diversity magazine Higher Education Excellence in Diversity (HEED) Award, the only application-based national award for U.S. colleges and universities that exhibit an outstanding commitment to diversity and inclusion across their campuses. In addition, UNF ranked highest among the HEED institutions and was recognized as a 2020 Diversity Champion.
The University of North Florida (UNF) is committed to providing an inclusive and welcoming environment for all who interact in our community. In building this environment, we strive to attract students, faculty and staff from a variety of cultures, backgrounds and life experiences. The University of North Florida is an Equal Opportunity Employer and does not commit or permit discrimination or harassment on the basis of genetic information, race, color, religion, age, sex, disability, gender identity/expression, sexual orientation, marital status, national origin, or veteran status in any educational, employment, social, recreational program or activity that it offers. In addition, UNF will not commit or permit retaliation against an individual who reports discrimination or harassment or an individual who cooperates in an investigation of an alleged violation of university regulation.
UNF is a Carnegie Community Engaged Institution. This designation celebrates the University’s collaboration with community partners from the local to the global level. It reflects UNF’s mission to contribute to the public good and prepare educated, engaged citizens.
Faculty Initiatives:The University of North Florida promotes the quality and effectiveness of education and strives to maintain the highest standards of academic excellence in all phases of instruction, research/scholarship/creative activity, and service.
General Description / Primary Purpose:To perform general secretarial duties and oversight of student work to assist the chair and office coordinator in the efficient operation of the Psychology department. Handle inquiries from current students, prospective students, faculty, and other via phone, email, and in-person. Provide guidance and information regarding University procedures.
Job Function:Interface daily with students, faculty and staff as a main point of contact for the department. General clerical and reception duties including providing direct support to program directors as necessary. Conducts routine functions, including preparation of light correspondence, arranging for meetings, rooms and catering; maintaining other documents or documentation as requested. Maintain minutes for departmental and search committee meetings. Assist with automated scoring of exams and oversee student activities in the office including automated exam grading. Handle local, national, and international travel related activities such as setting up travel for individual faculty members and occasionally students, advising them as necessary; completing travel reimbursement forms and maintaining the travel files. Create, collect and monitor part-time faculty contracts. Collect monthly faculty accomplishments, course material adoptions, and syllabi. Purchasing and maintaining a stock of stationary supplies for faculty and lab use; purchasing paper supplies and maintaining order in the stationery supply cabinets. Assist faculty with purchases made with professional development, start-up, and foundation funds. Assist with registration overrides, waitlist management. Assist with departmental IT and Physical Facility requests and projects. Disseminate announcements to faculty and/or students by email. Collaborate with various departments and organizations within the University.
Percentage Of Time:100
Marginal Functions:Assist in issuing keys as needed for faculty and students, handling book orders and desk copies for faculty as required. Scheduling shared and public rooms and maintaining the calendars for the reservation book. Assist with processing of agency agreements. Assist faculty with copies/scans/faxes.
Required Qualifications:A Bachelor’s degree from an acceptable accredited institution in a directly related area of specialization; or a high school diploma and four years of experience directly related to the job functions. Directly related college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.
Faculty Position Required Qualifications:N/A
Departmental Requirements:Requires a respectful and helpful demeanor in meeting students and public; discretion and professionalism are highly desired. The Department of Psychology at UNF is a vibrant department that that is highly collaborative, engaging with a wide variety of individuals across the university and the broader community. We are looking for an individual who is interested in joining our administrative team to contribute to the operations, community, and success of our department.
Statement(s) of Understanding Definition:This position requires a background check. In conjunction with the University’s policy, this position may also require a credit check.
The holder of this position is designated as a “Responsible Employee” pursuant to their role under Title IX. Therefore, the incumbent must promptly report allegations of sexual misconduct, sexual violence, and child sexual abuse by or against any student, employee, contractor, or visitor to the University’s Title IX Administrator or any divisional Title IX Coordinator.
N/A
Machines/Equipment used regularly:Phone (7%), computer/printers (69%), copier/scanner (19%), fax and calculator (5%)
Anticipated Start Date:02/19/2024
Job Posting Date:01/19/2024
Application Review Date:01/26/2024
Open Until Filled:Yes
Point of Contact Information:Delores F. Irvin
Hiring Official:Lori Lange
Location if not Jacksonville:N/A
Special Instructions:Applicants must complete an online application, as well as upload supplemental documents, at www.unfjobs.org in order to be considered for this position. Applicants who do not apply online and/or upload all the required documents will not be considered for this position. Applicants must include contact information for three (3 )professional references. Once you submit both your completed application and uploaded documents you will receive a confirmation number. Keep the confirmation number for your records. If you have any questions about this position, please contact Delores Irvin at (904) 620-1627, or d.irvin@unf.edu. Initial review of applications will begin on January 26, 2024.
Quicklink:https://www.unfjobs.org/postings/26568
