8342 - Project/Program Coordinator II (County Administration)

Salary: $32.50 - $41.44 Hourly
Location : Medford, OR
Job Type: Full Time
Job Number: 8342
Department: Administration
Division: Emergency Management
Opening Date: 12/21/2023
Closing Date: Continuous
Job Description
Jackson County Employment Opportunity!
Jackson County is looking for a very responsible and enthusiastic individual to join the County's Emergency Management Program. The ideal candidate for this position will be organized, detail-oriented, dependable, self-motivated, and is not afraid of meeting new people or handling multiple projects at one time. This position allows for interaction with individuals from Federal, State, counties, cities, and other local government agencies; non-governmental organizations, volunteer organizations; and private businesses in addition to area visitors and all citizens that live in our community. In addition, the successful candidate must be comfortable being able to respond to countywide emergency events.
Additionally, this position will:

• Work with local, State, and Federal agencies to coordinate and update activities detailed in the Jackson County Community Wildfire Protection Plan (formerly the Rogue Valley Integrated Fire Plan/RVIFP) and new mitigation activities related to the reduction of risk in Jackson County, including facilitating stakeholders in the development of strategies to mitigate common wildfire risk, and will provide public outreach and education on wildfire risk, and will provide public outreach and education on wildfire mitigation, preparedness, and the Firewise Communities program.
• Report on wildfire fuels reduction projects on private and public lands and forest/watershed management activities and will provide related grant-writing and administration functions.
• Work closely with Federal, State, regional, and local emergency management personnel; city personnel; County personnel; non-profit agencies; and private sector organizations to incorporate and integrate the preparedness, response, recovery, and mitigation efforts of the County and relay information from higher level emergency management organizations to local government.
• Partner with the community to improve emergency preparedness, build resilience, and develop key relationships in anticipation of future disasters. Actively engage departments, allied agencies, and community-based groups through discussion, integrated planning, training, and exercises.
• Function in the Emergency Operations Center as any of the Command or General staff positions during emergency incidents.

Jackson County Strives to recruit, hire and retain the best employees!
Pre-Employment Requirements and/or Preferences

• Previous experience in positions performing any combination of emergency management, project management, wildfire mitigation and prevention, community outreach and education, public or business administration, emergency plan development, or related field preferred.
• Proficient computer/software skills, Microsoft Office Suite, basic knowledge of Geographic Information System (GIS) software preferred.
• Excellent communication (both verbal and writing) skills preferred.
• ICS Certificates 100/200/700/800/120/230/235/240/241/242/244 within one year of hire.
• ICS Certificates 300/400 preferred.
• Available to work any hour of any day or night in case of an event.
• Submit transcripts, if using college education to meet educational minimum requirements.
• Pass a criminal background check prior to hire.
• Submit an acceptable DMV certified court print prior to hire. Click on the following link to review
• Pass a pre-employment drug screen, which includes screening for Marijuana. Click on the link to review
• The is a non-represented position. (Management/Confidential)

Job Duties and Requirements
I. Position Summary
Plans, facilitates and administers the functions of assigned special projects; plans; provides administrative assistance to an elected official or senior manager; provides complex and technical research, evaluation and studies of various projects and programs.
II. Supervision Exercised
May act as a supervisor or a lead to various classifications.
III. Examples of Essential Position Duties

• Performs complex and technical research, evaluation, and studies of various programs, projects, operations, activities, or grants. Collects, analyzes and interprets statistical and other data from a variety of sources; prepares written reports and makes recommendations regarding their feasibility based on studies, surveys and analyses.
• Prepares comprehensive reports on a variety of issues; prepares and maintains financial narrative reports. Assists in the preparation of orders, ordinances, and other pleadings or legislative documents as needed.
• Oversees and performs purchasing, accounting, inventory control, and budget related functions to assist in providing fiscal accountability. Uses established policies, methods, and procedures to purchase supplies, materials, or equipment and provide required documentation. Assures that appropriate fiscal records and reports are accurately prepared and maintained.
• May manage programs and/or projects; provide program/project oversight; develop goals and quality assurance measures.
• May manage personnel, safety, and risk functions for a department, large division or program.
• May act as a departmental resource for County and departmental policy administration. Assists in the development and implementation of department policies; prepares and revises procedures, rules and manuals; analyzes legislation which may affect department activities; reviews department operations for compliance with statutes, rules and regulations.
• May prepare and administer contracts and leases; prepare requests for proposals; negotiate terms and conditions of contracts; monitor contract compliance.
• May prepare grant applications and administer grant funds; research available grant funds and programs; monitor expenditures and collect data to prepare grant reports.
• May work with other agencies and vendors to coordinate and manage program specific projects or events; may make presentations.
• Remains current on legislation, legal requirements, and ordinances affecting unit operations and interprets information to advise staff or subordinates of any applicable changes in procedures to reflect revised legal requirements.
• Adheres to County and departmental policies and procedures as well as safe work practices, policies and procedures.
• Develops and maintains effective working relationships with other staff, public officials, the general public and representatives of other agencies.
• Attends and participates in required trainings.
• Has regular and reliable attendance.
• Overtime, as well as working irregular hours, may be required.
• Performs other related duties as assigned.

IV. Knowledge, skills and Abilities

• Knowledge of principles and practices of research methods and techniques.
• Knowledge of technical aspects of field of specialty.
• Comprehensive knowledge of the functions and procedures of a specific department and general knowledge of County-wide departmental functions and procedures.
• Thorough knowledge of administrative, fiscal, and personnel administration practices.
• Knowledge of basic data processing principles and accounting applications.
• Knowledge of administration and management.
• Knowledge of and ability to interpret and apply County/department policies and procedures and legal requirements applicable to area of assignment.
• Knowledge of grant writing, monitoring, and associated procedures.
• Excellent oral communications skills to explain policies and procedures and to work effectively with other employees, agencies, and the general public using courtesy, tact, and good judgment.
• Ability to develop, organize, and oversee projects including monitoring budgets and funding, work schedules, grant administration requirements, and progress reports.
• Ability to conduct research studies, including the collection, organization, analysis, and development of administrative recommendations.
• Ability to plan, organize, schedule, and coordinate operations.
• Ability to handle confidential information.
• Ability to analyze and make decisions, judgments, short and long range plans relating to area of responsibility.
• Ability to interpret, and explain documents, policies, and regulations.
• Ability to provide work direction to others.
• Ability to prepare effective written reports, correspondence, memoranda, policies, and other written documents.
• Skills in operating standard office equipment such as a typewriter, computer terminal, calculator, and other office equipment.

V. Minimum Requirements (Performance of the essential duties of this position includes the following requirements, physical demands and/or working conditions)
Education and Experience

• Bachelor's degree in public or business administration or related field AND four years of project or program management experience AND one year of progressively responsible administrative experience, preferably in the area of assignment; OR
• Any combination of education and experience which provides the applicant with the desired skills, knowledge, and ability required to perform the job.

Licenses, Certificates and Other

• Valid Oregon State Driver's License with an acceptable driving record required for some positions.
• May be required to obtain specialized licenses or certifications for some positions.

Physical Demands (Performance of the essential duties of this position includes the following physical demands and/or working conditions)
Typically requires climbing, stooping, kneeling, crouching, reaching, standing, walking, lifting, fingering, grasping, talking, hearing, seeing, and repetitive motions. Requires exerting up to 20 pounds frequently, 50 pounds occasionally, of force to move objects. Minimum physical effort is required. Some positions require driving and travel.
Working Environments
Work is generally performed in an office environment and may include exposure to disruptive people.
VI. Additional Information
This classification description is not intended to be an exhaustive list of duties, knowledge, skills, abilities, or requirements, as any one position in this classification may be assigned some or all of these duties, in addition to other duties not explicitly listed here. The various duties, responsibilities and/or assignments of this position may be unevenly balanced and change from time to time based upon matters such as, but not limited to, variations in the shift, work demands, seasons, service levels and management's decisions on how to best allocate department resources. Any shift, emphasis or rebalancing of these assigned duties, responsibilities and/or assignments does not constitute a change in the job classification.
Equal Opportunity Employer
JACKSON COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER
Jackson County does not discriminate on the basis of race, religion, color, sex, age, national origin or disability. Women, minorities and the disabled are encouraged to apply. Upon request, special accommodations and/or assistance will be gladly provided for any applicant with sensory or non-sensory impairments. Because of the Immigration Reform Act of 1986, persons hired by the County must be able to present acceptable documents verifying identity and authorization to work in the United States. For a copy of Jackson County's Equal Employment Opportunity Plan, visit our web site at or call 541-774-6036.
Jackson County Benefit Summary - Management/Confidential Employee
Jackson County provides an excellent, generous and comprehensive benefits package for eligible employees and their dependents, as applicable.
This overview provides highlights of the comprehensive benefits package Jackson County management/confidential employees receive. If any statement conflicts with the applicable plan documents, Codified Ordinance, and/or Jackson County policies, the applicable documents will govern.
Insurance
Health Insurance - As of July 1, 2023 Regular full-time employees and their eligible dependents receive medical insurance, including prescription and chiropractic, dental, and vision coverage at a cost to the employee of $22.82 per paycheck ($49.45 per month) toward the monthly composite premium. Regular full-time employees may not waive coverage. Regular part-time employees may enroll in the full plan, with a prorated composite premium depending on their full-time equivalent (FTE), or may elect to waive benefits. Coverage begins on the first of the month following an employee's date of hire.
Hinge - Provided through Regence, Hinge is an online virtual Physical Therapy benefit for all employees and their dependents enrolled in the health insurance plan. This online virtual service will work around your schedule in the comfort of your own home, and there is no cost to the employee.
Wellness Center by CareATC - In addition to health insurance, certain primary care medical services, lab services, and prescription medications are offered at no out-of-pocket cost for the employee who is enrolled in the County's health insurance plan, and their eligible dependents at the wellness center.
Group Life Insurance and Accidental Death and Dismemberment - Fully funded for regular full-time employees (prorated for regular part-time employees), the benefit is equal to two times the employee's annual salary rounded to the next higher $1,000, to a maximum of $500,000. Insurance in excess of $50,000 is a taxable benefit.
Long-term Disability - Fully funded for regular full-time employees (prorated for regular part-time employees), employees are eligible the first of the month following date of hire. The benefits are payable after a waiting period of 60 days at a rate of 66 2/3 percent of base salary, up to...