2024-2025 Sy - Secretary - 236 Day Contract - Secondary

Title:    Secretary - Attendance/Bookkeeper (236 Day Contract) - Secondary
Work Location:   Tse Yi Gai
Work Hours:      7.5 hours/Day
Contract Length: 236 Days
Minimum Salary:  $37,800.00
Maximum Salary:  $48,600.00
 
To perform clerical support duties in maintaining student attendance record;  to develop and input correspondence and data into a computer terminal; to assist and inform the public on departmental policies and procedures; and to assist with basic sorting, filing, copying or clerical activities.  
 
SUPERVISION EXERCISED & RECEIVED:
 
Receive immediate supervision from assigned higher level staff.
 
ESSENTIAL FUNCTIONS:  Essential duties may include, but are not limited to, the following:

• Participate in routine record keeping of student attendance and other school records.
• Type, proofread and word process a variety of documents and forms including general correspondences, reports, orders and memoranda from rough drafts or verbal instruction.
• Enter data into a computer from various sources including statistical and related documents; input corrections and updates; verify data for accuracy and completeness; assist in the compilation of reports.
• Operate a variety of office equipment including a computer, copier, facsimile machine, microfilm machine, and computer; input and retrieve data and text; organize and maintain disk storage and filing.
• Answer the telephone and assist the general public; provide information on departmental and district policies and procedures as required.
• Process the mail including receiving, sorting and distributing incoming and outgoing correspondence.
• Serve as liaison among the principal, teachers, students, parents and other staff members in relation to assigned duties.
• Greet visitors to school, determine nature of visitors' business with the school, and direct visitors to proper destination; maintain log of visitors to the school.
• Perform related duties and responsibilities as assigned.

May include the following duties, as listed;

• Ordering of supplies, such as; office supplies, furniture, textbooks, etc.
• Manage school site activity funds.
• Manage Federal funds allocated to the school.
• Oversee timesheets for substitute teachers and employees. Review and make corrections as needed, then submit to Personnel Office on timely matter.

QUALIFICATION REQUIREMENTS:
 
Experience:  Some secretarial experience including contact with the public and/or customer service is preferred.
 
Training/Education:  High School Diploma or equivalency (GED).
 
WORKING CONDITIONS:
 
Environmental Conditions:  Office environment; work with computers and other office equipment.
 
Physical Conditions:  Essential functions require maintaining physical condition necessary for sitting for prolonged periods of time.
 
You must attach a copy of your High School Diploma or equivalency.  You must attach copies of ALL college transcripts to verify hours.