Temporary City Employee - Administrative Aide

City of Martinez is recruiting a temporary Administrative Aide.

Under direction, performs office support work of a responsible nature; prepares a variety of documents and files from written, recorded, printed sources, or oral instruction; makes arithmetical calculations and operates various office equipment; acts as office assistant in situations which require the exercise of considerable judgment and discretion; may post and make entries in books of account or other records; may prepare time reports of employees; may perform data entries; may meet, greet, and direct public or respond to inquiries from the public by phone; and performs related work as required.

WORK HOURS/WORK WEEK Temporary staff works 20 hours per week.

Maximum of 1000 hours per fiscal year. This position is not eligible for City benefits. Paid sick leave will be accrued in accordance with the Healthy Workplaces/Healthy Families Act of 2014 (Assembly Bill1522).This section contains a list of duties typical for this position. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth to address business needs and changing business practices.

Essential:

• Prepares a variety of letters, memos, forms, specialized documents, charts, catalogs, brochures in draft and final form, statistical and financial data using word processing, spreadsheets, and database management software from written, recorded, printed sources or oral instructions
• Prepares, checks, and supervises the preparation of complex reports for accuracy, completeness, and compliance with established standards
• Answers telephones, greets public, and exercises judgment in directing public to appropriate party
• Maintains or supervises the maintenance and proper disposition of important records and files, both electronic and hard copy
• Operates a variety of small office machines; opens and sorts mail; orders and maintains supplies
• May post and make entries in books of account or other records; may collect cash and maintain daily logs
• Prepares time reports of employees
• Processes invoices and accurately tracks budgets
• May initiate replies to routine requests for general information
• Independently performs difficult clerical duties in situations which require exercise of considerable judgment and discretion
• Interprets and applies procedures, rules, and City and department precedents in working with the general public, City officials and fellow employees

Marginal:

• May be required to compose correspondence and assume responsibility for style, format, accuracy, and final appearance of completed assigned work
• May process various applications
• Shall attempt to solve problems before referring to a supervisor

Selection Process
A select number of the most experienced and best qualified applicants will be invited to complete a Skills Assessment Test.

Knowledge of: Modern office procedures and equipment; correct English, including spelling, grammar, punctuation, and vocabulary.

Ability to: Perform difficult and responsible clerical work and make arithmetic calculations with speed and accuracy; follow written and oral instructions; analyze situations and make decisions in procedural matters without immediate supervision; think and act quickly under pressure; prepare and maintain accurate and complete records and reports; multitask while maintaining an attention to detail and follow-through; communicate with and serve the general public; maintain professional and courteous demeanor while working with members of the public; and work effectively with fellow employees across multiple departments.

Required:
Must have two and one-half years of increasingly responsible clerical and word processing experience.
Must be computer literate, with experience using basic Office suite programs, including MS Word, Excel, and PowerPoint. Must have proficiency with or ability to learn government-specific software programs.DISABLED APPLICANTS: The Human Resources Division will make reasonable efforts in the examination process to accommodate disabled applicants. Please advise the Division of any special needs in advance of the examination.

VERIFICATION OF EMPLOYMENT ELIGIBILITY:

As mandated by the Immigration Reform and Control Act of 1986, all candidates offered employment after November 6, 1986, must provide written proof that establishes identity and eligibility to work in the United States. This is accomplished by completing the Employment Eligibility Verification Form (I-9) and producing acceptable documents including but not limited to, United States Passport; State-issued Driver's License; Social Security Card; Birth Certificate; other acceptable documents that establish identity and eligibility to work in the United States.

THE CITY OF MARTINEZ HAS ADOPTED ORDINANCE 1057 C.S. WHICH PROVIDES EMPLOYEES WITH A SMOKE-FREE WORKING ENVIRONMENT.

THE INFORMATION CONTAINED HEREIN IS SUBJECT TO CHANGE AND DOES NOT CONSTITUTE EITHER AN EXPRESSED OR AN IMPLIED CONTRACT. THE CITY OF MARTINEZ IS AN EQUAL OPPORTUNITY EMPLOYER AND DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITIES IN CONFORMANCE WITH THE AMERICANS WITH DISABILITIES ACT.Employment Type: Temporary - Seasonal