Supervisory Program Analyst-Network Managerial Cost Accounting (Mca) Manager

Summary The position exists in a complex, affiliate, health care environment where the incumbent serves as the Network Managerial Cost Accounting (MCA) Manager in VISN 02. MCA is an automated clinical and financial Managerial Cost Accounting system, which links actual operating expenses to health care services consumed at the patient level. MCA is one of the top information management priorities in the VHA. Responsibilities System Development, Implementation, and Maintenance 30% Works with VA Headquarters, Network, and vendor staff to support the continuing maintenance of MCA. Provides feedback to the national MCA program office on functionality and use of the MCA program. Develops and adheres to a timeline with reasonable objectives and communicates the status of the project and specific objectives to his/her supervisor and Network management. Identifies system development issues and/or data capture issues (i.e. absence of data, quality of data, timeliness of data collection), develops and implements plans for addressing issues. Frequently interacts with other VHA Network Medical Centers and MCA Coordinators to identify national MCA issues and problems in order to support their MCA staff. Works with departmental and clinical (i.e. service line) managers to augment the quality of the existing data set (i.e. costs, products, RVUs and clinical descriptive information). Audits all facility databases to ensure that they reflect medical center organizational structures within the Network and describe the services provided to patients. Performs audits on a regular or as needed basis to ensure the accuracy of costing processes such as mapping tables, allocation tables, account masters, etc. Ensures the execution and successful completion of all MCA monthly as well as annual maintenance processes. Supervisory and Managerial Responsibilities 25% Supervises all employees in the Managerial Cost Accounting (MCA). Provides administrative and technical supervision necessary for accomplishing work of the program. The incumbent is responsible for furthering the goals of equal employment opportunity (EEO) by taking positive steps to assure the accomplishment of affirmative action objectives and by adhering to nondiscriminatory employment practices in regard to race, color, religion, sex, national origin, age or handicap. Specifically, incumbent initiates nondiscriminatory practices and affirmative action for the area under his/her supervision in the following: (1) merit promotion of employees and recruitment and hiring of applicants; (2) fair treatment of all employees; (3) encouragement and recognition of employee achievements; (4) career development of employees; and (5) full utilization of their skills. This position directs more than one kind of work, each kind representing a requirement for a distinctly different additional body of knowledge, and for which this position provides both technical and administrative supervision. System Coordination and Application 25% The incumbent has thorough working experience and knowledge of the potential uses of MCA, works with fiscal, departmental, clinical and top management to distribute and develop reports that contribute to the improved performance of all medical centers. Supports the integration of MCA into the budget process, working with budget analysts, department managers, the CFO, top management and the Network. Supports ad hoc requests from the medical centers, the Network, and VA Headquarters staff. Works with clinical staff to assure that MCA information is used to improve the quality and efficiency of patient care. Education and Communication 20% Develops a training program for service line managers covering the interpretation and potential applications of variance and other MCA reports. Serves as a consultant and resource to VISN 2 Medical Centers, VISN, and Program Office personnel due to his/her recognized expertise in the retrieval, organization and interpretation of workload statistics, patient care outcomes and other vital statistics. Based on his/her expertise, the incumbent is expected to provide recommendations to all levels of hospital as well as Network managers regarding opportunities to improve care, cost, and productivity. Prepares presentations as requested for departments, clinicians, top management, the Network, and VA Headquarters. Conducts weekly and ad hoc teleconference calls concerning the implementation, development and application of MCA. Performs other related duties as assigned. Work Schedule: 8:00-4:30 Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. May telework 6+ days per pay period Virtual: This is not a virtual position. Position Description/PD#: Supervisory Program Analyst-Network Managerial Cost Accounting (MCA) Manager/PD49026-O Financial Disclosure Report: Not required Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 You may be required to serve a probationary period Subject to background/security investigation Selected applicants will be required to complete an online onboarding process Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details. Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/20/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-14 position you must have served 52 weeks at the GS-13. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-13 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Ability to work with VA Headquarters, Network, and vendor staff to support the continuing maintenance of MCA; Experience with providing feedback to the national MCA program office on functionality and use of the MCA program; Experience with developing and adhering to a timeline with reasonable objectives and communicates the status of the project and specific objectives to their supervisor and Network management; Ability to supervise all employees in the Managerial Cost Accounting (MCA); Has thorough working experience and knowledge of the potential uses of MCA, and ability to work with fiscal, departmental, clinical and top management to distribute and develop reports that contribute to the improved performance of all medical centers; and Expert ability to provide recommendations to all levels of hospital as well as Network managers regarding opportunities to improve care, cost, and productivity. You will be rated on the following Competencies for this position: Change Management Cost Accounting Financial Analysis Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is usually sedentary, but it requires periods of walking, standing, bending, or climbing, and employees may carry light items such as books, instruments, laptops, and other similar materials. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education There is no educational substitution at this grade level. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html. Additional Information The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/. This job opportunity announcement may be used to fill additional vacancies. If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement.