Sr. Payroll Accountant

For Current Gilead Employees and Contractors:

Please log onto your Internal Career Site to apply for this job.

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Job Description

Gilead Sciences is a biopharmaceutical company that discovers, develops and commercializes innovative therapeutics in areas of unmet medical need. The company's mission is to advance the care of patients suffering from life-threatening diseases worldwide. Headquartered in Foster City, California, Gilead has operations in North, South and Central America, Europe, Africa, Asia and Australia. Gilead makes it a priority to increase access to its medicines for people who can benefit from them, regardless of where they live or their economic status.

The Sr. Payroll Accountant is responsible for the execution and delivery of payroll accounting, payroll tax, month end close, and compliance for payrolls processed in the United States. The position requires the individual to be highly self-motivated, innovative, effectively multi-task, prioritize work, demonstrate accountability, and effectively collaborate with both internal and external business partners to perform towards best practice payroll solutions. The Senior Payroll Accountant I is responsible for aligning activities performed to best practices through the use of technology to create capacity, increase efficiency, improve quality, and ensure systems and internal controls adequately support U.S. payroll including yet not limited to; employment taxes, applicable labor laws, regulations, and company policies. A high degree of professionalism and discretion is mandatory in handling sensitive and confidential information.

Key responsibilities include:

Operations/Technology/Continuous Improvement:

• Maintain a control environment in which the processes are consistent with the requirements of Sarbanes-Oxley and company policies
• Reconcile various payrolls throughout the year including yet not limited to; regular payrolls, stock option payrolls, and off-cycle payroll runs.
• Prepare and post month-end close and accounting transactions in a timely and accurate manner
• Maintain, reconcile and resolve reconciling items for balance sheet accounts
• Perform GL account analysis, and account reconciliations for the respective functional areas
• Interact with internal and external auditors to ensure financial statements are presented accurately and filed on time and audit activities are executed in a timely manner
• Work with other team members ensure successful accomplishments of individual and team goals and objectives
• Support ERP enhancements, reporting tool enhancements and UAT testing
• Coordinate schedules, activities and reports with other departments
• Establish and maintain operating procedures within the context of existing SOX controls and company policies
• Provide quarter-end and year-end payroll support.
• Accountable for identifying, capturing, accounting for, and resolving issues with unclaimed property.
• Utilize emerging technology and best practices to increase efficiency and quality of service delivery.
• Actively participate in process improvement initiatives.
• Support strategic and cross functional payroll and accounting projects.
• Actively participate in implementing new technology and integrating business partner needs to deliver high quality service to employees and ensure compliant and accurate reporting.
• Other duties and special projects, as assigned.

Compliance:

• Responsible for participating in various payroll audits and controls throughout the year as required.
• Execute and maintain the internal control environment over financial and business processes related to payroll.
• Assist Payroll colleagues by advising on and/or implementing various Federal, State, and Local regulations.
• Responsible for keeping up with the regulatory changes and implementation of various tax changes.
• Maintain process integrity, SOX controls, and ensure compliance with all applicable laws and regulations.

Business Partnering/Customer Engagement:

• Build and maintain credibility with internal/external business partners and employee population from a Business Service Center model.
• Actively partner with various internal/external business partners to deliver on payroll activities
• Participate in the generation, review, analysis and reporting of evolving KPI's and Service partnership agreements.
• Collaborate and partner with cross functional business partners and International colleagues to identify and implement solutions to improve the quality of service delivery from a global perspective and pursue opportunities for global process delivery in line with best practices.

Knowledge and Skills:

• Experience developing global process maps, desk-top manuals, and/or standard operating procedures documentation.
• Excellent interpersonal skills, an inquisitive mind, and the ability to work effectively with multiple, cross-functional stakeholders.
• Strong analytical skills and a critical thinker; must have the ability to use excellent judgment and resolve issues with dexterity and effective decision making.
• Excellent communications skills: written, verbal, and presentation.
• Results Orientated. The ideal candidate will be results-driven and must thrive in a fast-paced, dynamic environment.
• Knowledge of US GAAP and SOX Controls.
• Ability to operate successfully across diverse geographical locations and cultures.
• High level of self-motivation, accountability, leadership, positive attitude, and strong work ethic.

Basic Qualifications:

• High School Degree and Nine Years Experience OR Associate's Degree and Seven Years Experience OR Bachelor's Degree and Five Years Experience OR Masters Degree and Three Years Experience
• A minimum of 4 years of experience and proven knowledge of payroll accounting best practice programs in a large complex multi-national corporation.
• Advanced proficiency with Microsoft tools (Excel, Outlook, Word, Visio, PowerPoint)

Preferred Qualifications:

• Working knowledge of SAP
• Knowledge of US GAAP and SOX Controls.
• Experience with Workday and/or ADP.
• Experience working in a global Finance organization.
• Experience in biotech or pharmaceuticals industry a plus.
• Strong technical expertise in area of responsibility
• Ability to identify trends through analysis of various data
• Strong communication and interpersonal skills
• Excellent organizational, analytical and problem-solving skills
• Able to work in a fast-paced, changing environment, meeting deadlines in an accurate and timely manner
• Keen attention to detail
• Experience in process development and process improvement

For jobs in the United States:

As an equal opportunity employer, Gilead Sciences Inc. is committed to a diverse workforce. Employment decisions regarding recruitment and selection will be made without discrimination based on race, color, religion, national origin, gender, age, sexual orientation, physical or mental disability, genetic information or characteristic, gender identity and expression, veteran status, or other non-job related characteristics or other prohibited grounds specified in applicable federal, state and local laws. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact careers@gilead.com for assistance.

Following extensive monitoring, research, consideration of business implications and advice from internal and external experts, Gilead has made the decision to require all U.S., Canada, Australia, Singapore, and Hong Kongemployees and contractors to receive the COVID-19 vaccines as a condition of employment. "Full vaccination" is defined as two weeks after both doses of a two-dose vaccine or two weeks since a single-dose vaccine has been administered. Anyone unable to be vaccinated, either because of a sincerely held religious belief or a medical condition or disability that prevents them from being vaccinated, can request a reasonable accommodation.

For more information about equal employment opportunity protections, please view the 'Know Your Rights' poster.

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Gilead provides a work environment free of harassment and prohibited conduct. We promote and support individual differences and diversity of thoughts and opinion.

For Current Gilead Employees and Contractors:

Please log onto your Internal Career Site to apply for this job.