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Form of work Department Summary
The Office of Extramural Fund Management (EFM) is a part of the Office of Research Administration (ORA) which supports the UCLA research program by providing leadership, professional guidance and administrative services to faculty, department administrators, and students. Under the direction of the Manager, the incumbent is primarily responsible for: performing various financial and analytical tasks related to Sponsored fund management; preparation of standard invoices and/or financial reports on cost reimbursement and fixed price contracts and grants to meet fixed deadlines in a timely manner; reviewing, analyzing and preparing supplemental financial information that will be sent to various sponsoring agencies on behalf of the University; performing related tasks such as preparing and processing journals, maintaining internal records for sponsored funds, and closing sponsored funds. The incumbent is expected to understand and apply broad knowledge of various sponsoring agency requirements as it relates to their day-to-day responsibilities.
Position Summary
The incumbent is expected to function with direct guidance from a manager. Performance will be reviewed in terms of the teams' quality, efficiency, expediency, and contribution to EFM's specific goals and objectives as well as those of ORA as an organization. Interpretation of Sponsor and University guidelines and minimal problem solving is required. Work is reviewed by the manager or a senior accountant on a regular basis and will always be reviewed when an action represents a deviation from established guidelines.
Salary & Compensation
* UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.
Qualifications
Working knowledge of word processing, spreadsheet and database applications, including but not limited to the most current version of Excel, Word, PowerPoint, and Outlook; ability to utilize mainframe (Required) Skill and experience in financial management practices, including a basic understanding of internal accounting controls sufficient to analyze transactions and activity to ensure compliance. (Preferred) Maintain confidentiality and appropriate use of financial or payroll information based on need to know access granted to perform primary job duties. (Preferred) Working knowledge of University accounting and knowledge of contracts and grants within a large higher education institution with a high volume of sponsored awards. Willing to train. (Preferred) Ability to use mathematical skills sufficient to compute and summarize figures and verify accuracy of financial reports and invoices. (Required) Skill in writing clear, concise and grammatically correct business correspondence for a diverse audience of novice to advanced (Required) Ability to work accurately with detailed financial information to ensure all calculations are accurate. (Required) Ability to accept direct guidance from supervisor and follow through on assignments with moderate direction from supervisor. (Required) Ability to work with changing priorities and constant interruptions to complete assignments with the proper level of importance with guidance from Supervisor. (Required) Ability to work as a part of a team exhibiting cooperative behavior that maximizes effectiveness and efficiency. (Required) Ability to adapt to changes in work tools, technology, and systems as a result of organizational improvements and regulatory compliance. (Required) Exhibit behaviors associated with a high degree of professionalism in all aspects of the position including but not limited to interactions with the campus research community, EFM team members/colleagues, and ORA colleagues. (Required) Ability to prepare contracts and grants financial statements and invoices consistent with the sponsoring agency requirements. Willing to train. (Preferred) Ability to understand organization and department stated goals and objectives sufficient to be an active and productive staff member. (Preferred) Working knowledge of laws and regulations governing Sponsored Projects in a university environment. (Preferred) Develop and maintain knowledge of applicable rules and regulations, and university policy and procedures governing sponsored funded projects and keep abreast of changing regulatory requirements. (Preferred) Ability to analyze and interpret financial data in order to prepare financial reports and reconcile invoices, ledgers, and accounting journals with speed and accuracy. Willing to train. (Preferred)
Education, Licenses, Certifications & Personal Affiliations
Bachelor's Degree Education and experience equivalent to a Bachelor's degree and/or 1-3 years experience in the accounting field or transferrable/related skills. (Preferred) Or
Special Conditions for Employment
Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation. Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.
Schedule
Mon. - Fri., 8:00 am - 5:00 pm, PST
Union/Policy Covered
CX-Clerical & Allied Services
Complete Position Description
https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&JDName=Research%20Administrator%202%20CX%20(TBD_313)
