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Company

AlstomSee more

addressAddressSan Francisco, CA
type Form of workFull-Time
CategoryEngineering/Architecture/scientific

Job description

Req ID:408529 

Leading societies to a low carbon future, Alstom develops and markets mobility solutions that provide the sustainable foundations for the future of transportation. Our product portfolio ranges from high-speed trains, metros, monorail, and trams to integrated systems, customised services, infrastructure, signalling and digital mobility solutions. Joining us means joining a caring, responsible, and innovative company where more than 70,000 people lead the way to greener and smarter mobility, worldwide

 

Salary Range

$54,000 USD - $72,400 USD

 

Purpose of the job:

Employees in this position will perform many functions. These functions include records management, inter-department interfacing, report compilation, and analysis, materials handling, and purchasing in the following areas:

  • Administrative and Clerical
  • Financial support
  • Payroll

 

Accountabilities and Authorities

This list of responsibilities is not all-inclusive and may change, be added to, or deleted at any time by the manager/supervisor

  • Act as the point of contact between the Top Management
  • Handle requests and queries appropriately
  • Maintain professional and personal agenda, arrange meetings and appointments, and provide reminders
  • Produce reports, presentations, and briefs
  • Develop and carry out an efficient documentation and filing system
  • Travel management; Creation and end-to-end management of all travels in relation to the travel agency and management of VISA/AMEX processes and expense claims
  • Supporting logistics organization for Executive & HR seminars
  • Maintaining computer system by updating and entering data/Creating and distributing documents
  • Collect, review, and coordinate with the Financial Control department on the timely processing of nonexempt site employees' time records.
  • Provide local field site contact for insurance, education, disability, workman's compensation, major medical information, and insurance claims and coordinate with Human Resources personnel
  • Coordinate with customers on employee ID and parking needs, FAA airport security compliance, etc.
  • Perform other duties as assigned by the Project Manager

 

Performance measurements:   

  • Service delivery accuracy, robustness, timeliness
  • Efficiency of logistics management
 
Experience Pre-requisites and Require Competency
 

QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

  • Routine knowledge of several standard functions; standard organizational knowledge (e.g., payroll, purchasing, accounting); apply standard rules, and regulations; ability to use standard word processing and related computer software packages; preferably adept in the use of Microsoft Word, and Excel, PowerPoint, and Access; use of internet applications and Lotus Notes.
  • Ability to communicate information and ideas clearly, and concisely using both verbal and written communications
  • Capacity to deal with people in a manner that shows sensitivity, tact, and professionalism

 

EDUCATION and/or EXPERIENCE

High School Diploma or equivalent; any combination of education and experience equivalent to an Associate's Degree (A.A.) in administrative, clerical, or business-related discipline or equivalent combination of education and experience; one to two years related experience in a professional office setting and/or training; general administrative and computer experience helpful.

 

LANGUAGE SKILLS:

Ability to read, analyze, and interpret common business documents, journals, financial reports, and legal documents written in English; Ability to respond to common inquiries from customers, regulatory agencies, management, or other members of the business community in English; Ability to write articles for publication that conform to prescribed style and format; Ability to effectively present information to top management, public groups, and/or boards of directors. Foreign language skills are helpful.

 

MATHEMATICAL SKILLS:

Requires ability to add, subtract, multiply, and divide at the secondary school level.

 

REASONING ABILITY:

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret a variety of verbal and written instructions and deal with several abstract and concrete variables.

 

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

 

While performing the duties of this job, the employee is regularly required to sit, stand, walk, talk, and hear. The employee frequently is required to use their hands to finger, handle or feel. The employee occasionally is required to reach with hands and arms and may be required to lift up to 30 pounds.

 

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounter while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions of the job. Typically, the employee may sit comfortably in an office setting to perform the assigned work. However, there is some walking; standing; bending; carrying items such as papers, books, tools, and electronic equipment, and driving an automobile.

 

Alstom is the leading company in the mobility sector, solving the most interesting challenges for tomorrow's mobility. That's why we value inquisitive and innovative people who are passionate about working together to reinvent mobility, making it smarter and more sustainable. Day after day, we are building an agile, inclusive and responsible culture, where a diverse group of people are offered opportunities to learn, grow and advance in their careers, with options across functions and geographic locations. Are you ready to join a truly international community of great people on a challenging journey with a tangible impact and purpose?  

 

Equal opportunity statement:
Alstom is an equal opportunity employer committed to creating an inclusive working environment where all our employees are encouraged to reach their full potential, and individual differences are valued and respected.  All qualified applicants are considered for employment without regard to race, colour, religion, gender, sexual orientation, gender identity, age, national origin, disability status, or any other characteristic protected by local law. 
 

 

 

 

Job Type:Experienced

Refer code: 2329927. Alstom - The previous day - 2023-02-03 14:55

Alstom

San Francisco, CA
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